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Home My WebLink About2003-339 ~ 1 2 3 4 5 6 7 8 9 10 11 12 13 . RESOLUTION NO. 2003-339 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF COOPERATIVE AGREEMENT 04-040 BETWEEN SAN BERNARDINO ASSOCIATED GOVERNMENTS (SANBAG) AND THE CITY OF SAN BERNARDINO CONCERNING THE METROLINK COMMUTER RAIL STATION AND THE SANTA FE DEPOT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City, Cooperative Agreement 04-040 between SAN BERNARDINO ASSOCIATED GOVERNMENTS (SANBAG) and the City of San Bernardino, a copy of which is attached hereto marked Exhibit "An and incorporated herein by reference as fully as though set forth at length, 14 SECTION 2, The authorization to execute the above-referenced agreement is 15 16 17 18 19 20 21 22 23 24 25 26 27 28 rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage of this resolution, III III 1/1 III !!! !!! III III III III 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2003-339 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF COOPERATIVE AGREEMENT 04-040 BETWEEN SAN BERNARDINO ASSOCIATED GOVERNMENTS (SANBAG) AND THE CITY OF SAN BERNARDINO CONCERNING THE METROLINK COMMUTER RAIL STATION AND THE SANTA FE DEPOT, I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor jt. and Common Council of the City of San Bernardino at a reg. meeting thereof, held on the 1st day of December ,2003, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA x LONGVILLE x MCGINNIS x DERRY x SUAREZ x ANDERSON x MCCAMMACK x (A v--J~ ,6. CLuJ>!... CitY'clerk The foregoing resolution is hereby approved this 3, cL_ day of December 2003. Ju . h alles, Mayor C' y f San Bernardino Approved as to Form and legal content: By: . 2003-339 SAN BAG COOPERATIVE AGREEMENT 04-040 THIS AGREEMENT (hereinafter the "Agreement") is hereby made, entered into and effective on the 3rd day of December, 2003, by and between the SAN BERNARDINO ASSOCIATED GOVERNMENTS (hereinafter referred to as "SAN BAG"), and the CITY OF SAN BERNARDINO (hereinafter referred to as "CITY"), with regard to the Commuter Rail Station and the Depot located in the CITY, WHEREAS, SAN BAG and the ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO (the "Agency") previously entered into a Cooperative Agreement, SAN BAG Contract No. 93-066, dated April 26, 1993 ("Cooperative Agreement No, 93-066"), with regard to the design, construction, maintenance and security of the Commuter Rail Station and the Depot; and, WHEREAS, on February 15, 1999, the Agency, SAN BAG and the CITY entered into a First Amendment to Cooperative Agreement 93-066, adding the CITY as a party and specifying and clarifying certain responsibilities and obligations of the Agency, SAN BAG and the CITY under Cooperative Agreement No. 93-066; and, WHEREAS, all obligations of the parties under Cooperative Agreement No. 93-066 have either been performed to the satisfaction of the parties or will be performed pursuant to this new cooperative agreement between the CITY and SANBAG; and, WHEREAS, the Agency, SAN BAG and the CITY terminated Cooperative Agreement No, 93-066 effective December 3, 2003; and, WHEREAS, SAN BAG and CITY desire to enter into this Agreement, also effective December 3, 2003, to continue to perform certain obligations with regard to the Commuter Rail Station and the Depot. NOW, THEREFORE, CITY and SAN BAG have agreed and by these presents do hereby agree to associate themselves on the following terms and conditions, I. DEFINITIONS 1.01 Definitions. As used in this Agreement, the following terms, phrases, words and their derivations, shall have the meanings set forth herein. Words used in the present tense include the future tense, words used in the singular shall include the plural, and plural words shall include the singular. Words not specifically defined shall be given their common and ordinary meaning, a. "Operating Property" shall refer to that real property essential A04-040-mab.doc Indirect 1 . 2003-339 to railroad operations and including, but not necessarily limited to the railroad trackage right-of-way. The Operating Property is shown as AREA "B" on Exhibit "A", Property. b. "Non-Operating Property" shall refer to such real property, excluding future retail development and excluding Operating Property, on which the Commuter Rail Station is situated, and including parking lots and such other land as may be adjacent to the Commuter Rail Station and used for its functions. Non- Operating Property shall also include the Standard Platform, The Non-Operating Property is shown as AREA "A" and AREA "C" on Exhibit "A", Property. c. "Standard Platform" shall refer to that certain type of rail passenger platform, the size, dimensions, and materials of which are set forth in more particular detail in Exhibit "B", Standard Platform. d. "Station Site" shall refer to the real property purchased from the Santa Fe Railroad andlor other persons upon which the subject Commuter Rail Station was built as more particularly set forth as described in Exhibit "A", Property, e. "Commuter Rail Station" shall refer to the commuter rail passenger terminal and all Operating Property and Non-Operating Property associated therewith. f. "SCRRA" shall refer to the Southern California Regional Rail Authority. g, "Depot" shall refer to the Santa Fe Railroad Depot Building. The Depot and its adjacent land are shown as AREA "D" on Exhibit "A", Property. II. PURPOSE OF COOPERATIVE AGREEMENT 2.01 Maintenance and Securitv of Commuter Rail Station. The purpose of this Agreement shall be to provide for the maintenance and security of the Commuter Rail Station on the Station Site, 2.02 Rehabilitation and Use of the Depot. The purpose of this Agreement shall also be to provide for the rehabilitation, use, maintenance and security of the Depot. III. OWNERSHIP OF PROPERTY 3.01 Vestina of Title, The parties agree that title to the Operating Property, A04,:,040-mab.doc Ind~rect 2 I . 2003-339 Non-Operating Property and the Depot is or shall be held as follows: a. SAN BAG and CITY shall hold title as tenants in common to all Non-Operating Property (excluding the Standard Platform) and the Depot and its adjacent land shown as AREA "0" on Exhibit "A", Property, b. SAN BAG shall hold title to the Operating Property, IV, TERM OF AGREEMENT 4.01 Term. The term of this Agreement shall commence on December 3, 2003 and shall continue thereafter until terminated as provided for in Section XIV, TERMINATION OF AGREEMENT. The parties agree to review the continuing need for this Agreement every five (5) years and to enter good faith negotiations on issues of concern to either party during that review. V. PROJECTS 5.01 Proiect Description. As set forth in Section II, PURPOSE OF COOPERATIVE AGREEMENT, the parties contemplate two ongoing work projects to be covered by this Agreement: a, Commuter Rail Station. The ongoing use, maintenance and operation of the Commuter Rail Station. This project will be as set forth herein and in general accordance with the Commuter Rail Station Master Plan approved by the parties for the ultimate development of the various parts for the property as set forth in Exhibit "C", Commuter Rail Station Master Plan. In this regard, SAN BAG reserves the right to expand the Commuter Rail Station to include additional railroad tracks . and additional Standard Platforms, as necessary. b. Depot. The rehabilitation and ongoing use, maintenance and operation of the Depot. This project will be as set forth herein and in general accordance with the Depot Master Plan approved by the parties for the ultimate development and use of the Depot property as set forth in Exhibit "0", Adaptive Reuse Plan. c. The parties understand and acknowledge that Exhibit "C", Commuter Rail Station Master Plan, does not exist at the time of approval of this Agreement. The parties agree to cooperate in good faith to jointly prepare the exhibit and add it to this Agreement as soon as practicable. A04-040-mab.doc Indirect 3 2003-339 VI. COMMUTER RAIL STATION 6.01 Reservation of Commuter Rail Parkino. CITY shall perform appropriate planning, zoning, and permit activities to ensure that parking at the Commuter Rail Station is reserved exclusively for rail commuters during operating hours. 6.02 Parkina Fees, The CITY may, subject to the approval of SANBAG, initially set and charge parking fees to: 1) Defray the costs of obtaining necessary permits and approvals; 2) Maintain the Commuter Rail Station and parking lot; and 3) Provide security to commuter rail patrons during operating hours. All such fees collected by the CITY shall remain the sole property of the CITY subject only to the limitations set forth above. 6,03 Maintenance of Station. CITY shall maintain the Commuter Rail Station and parking lot and shall pay for all utility services required to operate and maintain the Commuter Rail Station (excluding the Operating Property) and parking lot, excluding any costs for devices or expenses to ticket vending machines or other items necessary for maintaining the Metrolink operations. The CITY shall maintain the Commuter Rail Station as set forth in Exhibit "E", Commuter Rail Station Maintenance. The CITY shall arrange for and fund the maintenance for the Commuter Rail Station. 6.04 Station Security. CITY shall arrange for and fund the provIsion of security for the Commuter Rail Station and parking lot to ensure customer and vehicle safety during commuter periods. Security shall be provided 15 minutes before the first scheduled train and end 30 minutes after the last scheduled train. Station security shall exclude any security for trains, whether while in operation, parked at or in the vicinity of the Commuter Rail Station during non-operating hours. VII. DEPOT REHABILITATION 7,01 Rehabilitation of the Depot. The CITY shall assume the lead responsibility in the preparation of the detailed construction rehabilitation plans consistent with the Depot Master Plan and for the actual construction rehabilitation contracting of the Depot. CITY shall provide or cause to be provided adequate insurance to cover all aspects of the rehabilitation process. CITY has coordinated with SAN BAG to include SAN BAG's office space plans as part of the Depot renovation project. (See Exhibit "F", SAN BAG Depot Office Space Plans.) Any additional tenant improvements requested by SAN BAG will be at SAN BAG's expense. The detailed construction rehabilitation plans will be coordinated with SAN BAG's Representative prior to the CITY awarding any construction contracts for the rehabilitation of the Depot. Any future improvements to the Depot desired by A04 7040-mab .doc Ind~rect 4 , 2003-339 either party must preserve the historic fabric of the Depot and must be approved by both the CITY and SANBAG. 7.02 Fundina of the Depot Rehabilitation Except as provided herein, the CITY shall be solely responsible for all administrative costs and rehabilitation construction expenses incurred by the CITY in the rehabilitation of the Depot. (a) The CITY shall be responsible for obtaining all grant amounts shown on Exhibit "G", Funding for San Bernardino Depot Rehabilitation Project, and the CITY shall provide its share of the local match for federal grants as identified in the same exhibit. (b) SAN BAG shall provide its share of local match as shown on Exhibit "G", Funding for San Bernardino Depot Rehabilitation Project. (c) The CITY shall undertake all good faith efforts to obtain additional state or other grant funds for the Depot Rehabilitation. Any grant funds received will be used to reduce the amount of matching funds equally from the CITY and SANBAG, (d) Rehabilitation of the East Parking Lot, shown as "East Parking Lot" on Exhibit "H", Depot Parking Layout Plan, shall be part of the Depot Rehabilitation completed by the CITY with funding included in the amounts set forth in subparagraphs (a) and (b), above, (e) Notwithstanding the above, if CITY, after good faith efforts, is not able to obtain funding for the entire Depot rehabilitation project, CITY, after coordination with SAN BAG on which portion of the Depot rehabilitation to complete, shall be required to complete only so much of the agreed upon Depot rehabilitation for which funds are available, SAN BAG will use good faith efforts to assist CITY in obtaining additional funds for the Depot rehabilitation. 7.03 Monthlv Report on Depot Rehabilitation, Commencing with the month of May 2002, SANBAG's Representative may attend and fully participate in the CITY's monthly Santa Fe Depot Team meeting. CITY shall coordinate closely with SAN BAG's Representative concerning the process and timing of the expected certification for occupancy of SAN BAG's office space, and shall promptly notify SAN BAG's Representative when SAN BAG's office space has been certified for occupancy. 7,04 Use of the Depot After Rehabilitation. After the rehabilitation of the Depot by the CITY is completed and SAN BAG's office space has been certified for occupancy, the parties agree to use the Depot as set forth in Section VIII, DEPOT USE. The use of the land in AREA "D" outside of the Depot, to the extent its use is not immediately required for an agreed upon, use of the Depot itself, shall be jointly determined by SAN BAG and CITY, A04-040-mab.doc Indirect 5 2003-339 VIII. DEPOT USE 8,01 SAN BAG's Office Space in Depot. Upon completion of the Depot rehabilitation and after SAN BAG's office space has been certified for occupancy, the parties agree that SAN BAG shall have the exclusive right to occupy the approximately 22,235 sq. ft. of second floor space ("SAN BAG's Space") shown as SANBAG's Space on Exhibit "F", SANBAG Depot Office Space Plans, along with the exclusive right to use the elevators and stailWays providing access to the second floor. For any change in SAN BAG's Space use SAN BAG shall give 90-day notice to CITY and the Property Management Firm (as defined in Section 8,10 Property ManaQement Firm), and confer with the CITY on the change. SAN BAG will not assign, sublet or allow the use of any part or all of SAN BAG's Space by any person or entity not providing direct support to SAN BAG or related to SAN BAG without CITY's prior approval. 8.02 BanaueUBoard Meetina Room. SAN BAG shall have the exclusive and no cost use of the first floor 5,329 sq. ft. banquet space once per month on the first Wednesday of the month from 8:00 AM to 12:30 PM for SAN BAG Board meetings. Commencing upon SAN BAG's occupancy of SAN BAG's Space, SAN BAG shall provide the Property Management Firm with a schedule for future SAN BAG Board meetings every six months. Other periodic no cost use of the banquet space by SAN BAG and CITY may be requested and scheduled up to six months in advance by the Property Management Firm. The Property Management Firm shall make this space available for community meetings, banquet functions and other events at set rates (that may not be waived) to be approved by the parties' Representatives, 8.03 Utilities. Commencing upon SAN BAG occupying SAN BAG's Space, SAN BAG shall pay for all utility expenses for the Depot. The parties agree that the electrical, water, sewer and gas utilities for SAN BAG's Space shall be separately metered as part of the rehabilitation of the Depot, and that SANBAG, commencing upon SAN BAG occupying SAN BAG's Space, shall pay all service charges and related taxes for its use of those separately metered utilities, SAN BAG shall pay for its own telephone service. SAN BAG shall pay its pro-rata share of trash removal costs at the Depot and its pro-rata share of any other utilities' costs at the Depot that are not separately metered, 8.04 Common Area Expenses, Common Area Expenses shall be apportioned to leaseable space on a per square footage basis, Commencing upon SAN BAG occupying SAN BAG's Space, SAN BAG shall pay for all Common Area Expenses for the Depot and CITY shall reimburse SAN BAG quarterly in arrears for CITY's share of the Common Area Expenses for the Depot. The CITY's share shall A04-040-mab.doc Indirect 6 ~ 2003-339 be 50% of the net Common Area Expenses, Net Common Area Expenses are those expenses apportioned to Non-Leased Space, The parties Representatives shall agree upon what items shall constitute the Common Area Expenses for the Depot, but such expenses shall include, but not limited to, real property insurance for the Depot, the costs for maintenance of the east parking lot, the costs for signage, security, and the costs for perimeter landscaping and lighting. The parties agree that for the first six months of SANBAG's occupancy CITY's 50% of net Common Area Expenses for the Depot shall be considered to be $0,34 per square foot of Common Area. The parties agree the Common Area of the Depot is 146,462 square feet (12,836 square feet interior and 133,626 square feet exterior), and is shown as "Common Area" on Exhibit "I", Depot Layout Plan. At the end of the first six months of SAN BAG's occupancy and semi-annually thereafter, the reimbursement rate for Common Area Expenses shall be adjusted by the parties' Representatives based upon the actual costs of the Common Area Expenses for the prior six months. The Property Management Firm described in section 8.10, Property Manaaement Firm, shall be responsible for tracking the actual costs of the Common Area Expenses for the Depot. 8.05 Non-Leased Space Expenses. SAN BAG shall pay for all Non-Leased Space Expenses for the Depot, it being the intent and understanding of the parties that the tenants of Lease Space that is actually being leased will pay for its own expenses, For the purposes of this Agreement, "Non-Lease Space" is all of that space of the Depot that is shown as "Lease Space" on Exhibit "I", Depot Layout Plan, but which is not actually being leased, Commencing upon SAN BAG occupying SANBAG's Space, CITY shall reimburse SAN BAG quarterly in arrears for CITY's fifty percent (50%) share of the Non-Leased Space Expenses for the Depot. The parties' Representatives shall agree upon what portion of the Lease Space is Non-Lease Space and upon which items shall constitute the Non-Leased Space Expenses for the Depot, including but not limited to Common Area Expenses. The parties agree that for the first six months of SAN BAG's occupancy CITY's fifty percent (50%) of the Non-Leased Space Expenses for the Depot shall be considered to be $0.17 per square foot of Non-Leased Space. The parties agree the Lease Space is 36,515 square feet, and is shown as "Lease Space" on Exhibit "I", Depot Layout Plan, At the end of the first six months of SANBAG's occupancy and semi-annually thereafter, the reimbursement rate for Non-Leased Space Expenses shall be adjusted by the parties' Representatives based upon the actual costs of the Non-Leased Space Expenses for the prior six months. The Property Management Firm described in section 8,10, Property Manaaement Firm, shall be responsible for tracking the actual costs of the Non-Leased Space Expenses for the Depot. 8.06 Insurance, SANBAG shall provide its own insurance to cover SAN BAG's personal property at the Depot. CITY shall provide its own insurance to cover CITY's personal property at the Depot. SAN BAG shall provide real property insurance to cover the Depot. This cost shall be included as part of Common Area Expenses, A04-040-mab.doc Indirect 7 2003-339 8,07 Parkinq, SAN BAG shall have exclusive use of the East Parking Lot, shown as "East Parking Lot" on Exhibit "H", Depot Parking Layout Plan, during normal SAN BAG business hours until such time that this parking is needed for a proposed Depot restaurant tenant in which case the CITY, after consultation with and approval by SAN BAG, will provide alternative parking for SAN BAG's use, 8.08 Siqnaqe, CITY, in consultation with SAN BAG, shall provide adequate signage located at the Depot. SAN BAG shall be entitled to use at least its pro-rata share of any signage that may be provided for the Depot. CITY will work with SAN BAG on the amount of signage located on the property to be used by SAN BAG, 8.09 Other Tenants in the Depot. The Property Management Firm described in section 8,10, Property Manaqement Firm, shall be responsible for the administration of all leases at the Depot. Such administration shall include the screening and tentative selection of tenants, collection, deposit and disbursement of rents, charges, fees and deposits of any other amounts receivable. The Property Management Firm shall provide SAN BAG and CITY with justification for each proposed action and obtain the approval of SAN BAG's and CITY's Representatives prior to taking such action. SAN BAG's and CITY's Representatives shall use good faith efforts to agree on a decision within ten (10) working days, but failure to do so will not be deemed approval of the proposed action. Notwithstanding the preceding, SAN BAG, after consultation with the CITY, has the exclusive right to enter into, amend or terminate all leases at the Depot, institute actions for evictions and execute notices to vacate and to take judicial proceedings, but the Property Management Firm shall make recommendations on all such actions to SAN BAG. Any lease (including banquet room fees) revenue will first be applied to costs associated with the lease, then to costs of the Property Management Firm, maintenance of common areas and non-leased space and Depot property insurance costs, with any remaining balance shared equally by the CITY and SANBAG, 8.10 Propertv Manaqement Firm, CITY and SANBAG agree that SAN BAG shall hire a private property management firm or person ("Property Management Firm") to serve as property manager and oversee the Depot's building maintenance including all adjacent parking and banquet space and leasing of available building space and the future retail development. SAN BAG shall conduct a request for proposals ("RFP") process to locate suitable candidates for the Property Management Firm position, SAN BAG shall coordinate the RFP process with CITY's Representative and receive CITY's Representative's approval of the entire RFP process, including membership on any evaluation committee, review and approval of the selection of and contract for the Property Management Firm. SAN BAG and CITY shall equally share the compensation (including any reimbursable expenses) for the Property Management Firm. 8.11 Pro-Rata Share. The parties agree that for the purposes of this Agreement, SANBAG's "pro-rata share" shall mean sixty-four percent (64%) of the A04,,:040-mab.doc Ind~rect 8 , 2003-339 cost or the amount of the item in question. 8.12 Future Retail Development. The parties may agree upon an area to be considered for future retail development. SAN BAG shall be responsible for managing the retail development with the assistance of the Property Management Firm. All income from such retail development shall be split fifty-fifty (50/50) between SAN BAG and the CITY, after deduction for the reasonable expenses of managing the retail development. IX FISCAL YEAR 9.01 Fiscal Year. The fiscal year of this Agreement shall begin on the first day of July each year. X, ACCOUNTING 10.01 Accountinq. Each party shall render to the other party a complete accounting of the affairs undertaken or conducted by such party pursuant to this Agreement, as of the close of business on the last day of June each year. Such accountings shall be rendered to each party to this Agreement within thirty (30) days after the close of each such year. Each party shall make its accounting books and records available to the other party at any time during the term of this Agreement upon reasonable prior written notice, Except as to manifest errors brought to the attention of the other parties to this Agreement within thirty (30) days after it is rendered, each such accounting shall be final and conclusive as to each party to this Agreement. XI. DISTRIBUTION OF PROPERTY 11.01 Distribution of Prooertv to SANBAG. Upon any termination of this Agreement, all property owned by SAN BAG and CITY as tenants in common shall be promptly transferred to SANBAG free and clear. a. If the termination of this Agreement is by SAN BAG pursuant to Subsection "b" of Section XIV, Termination of Aqreement, or because of a default by SAN BAG pursuant to Subsection "c" of Section XIV, Termination of Aqreement, SAN BAG shall pay CITY an amount equal to the CITY's monetary contributions with respect to all Phase I, Phase II and Depot rehabilitation costs and expenses paid by the CITY under the prior Cooperative Agreement, SAN BAG Contract No, 93-066, A04-040-mab.doc Indirect 9 2003-339 dated April 26, 1993, and this Agreement. The costs and expenses of the CITY hereunder shall include all capital items, major repairs and replacements, reconstruction remodeling (excluding specifically any item contained within the Level of Maintenance and the Level of Security), payment of CITY fees, permits and processing charges, costs of construction and land acquisition costs. All such costs and expenditures shall bear interest at the rate of interest equal to the rate of earnings by the San Bernardino County Investment Pool per annum from the date paid by the CITY until paid by SAN BAG pursuant to this Section. b. If the termination of this Agreement is for any other reason, SAN BAG shall not be required to pay CITY any amounts for the CITY's monetary contributions with respect to all Phase I, Phase II and Depot rehabilitation costs and expenses paid by the CITY under the prior Cooperative Agreement, SAN BAG Contract No. 93-066, dated April 26, 1993, or this Agreement. 11,02 Income From Property. Any net income derived from the Non- Operating Property shall be applied toward CITY's costs for security and maintenance under this Agreement to the extent such costs are incurred. XII. NOTICES 12.01 Notices to Parties. Any and all notices or communications required or permitted by this Agreement or by law to be delivered to, served on, or given to either party to this Agreement by the other party to this Agreement shall be in writing and shall be deemed properly delivered, served, or given to the party so directed, to or in lieu of each such personal service, when deposited in the United States mail, first-class postage prepaid, and addressed to: Executive Director San Bernardino Associated Governments 472 North Arrowhead Avenue San Bernardino, CA 92401 City Administrator The City of San Bernardino 300 North "D" Street San Bernardino, CA 92418-0001 Either party may change its mailing address for the purposes of this paragraph by giving written notice of such change to the other party. XIII. A04-040-mab.doc Indirect 10 , 2003-339 MISCELLANEOUS 13.01 Consents and Aareements. Any and all consents and agreements provided for or permitted by this Agreement shall be in writing, and a signed copy thereof shall be filed and maintained by each party in their official records together with this Agreement. Whenever consent or approval of either party is required that party shall not unreasonably withhold or delay such consent or approval. 13.02 Sole and Onlv Aareement. This Agreement contains the sole and only agreement of the parties and correctly sets forth the rights, duties, and obligations of each party to the other as of December 3, 2003. Any prior agreements, policies, negotiations, andlor representations are expressly set forth in this Agreement. 13.03 Amendments. This Agreement may be amended or modified in any manner by an instrument in writing, stating the amendment or modification, signed by the parties hereto. 13.04 Severability, In case anyone or more provISions contained in this Agreement shall for any reason be held invalid or illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof; and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein. 13.05 Headinos and Subtitles, Headings and subtitles of this instrument have been used for convenience only and do not constitute matter to be considered as interpreting this Agreement. 13.06 Attornev's Fees. In the event of any dispute hereunder or any proceedings to enforce the provisions hereof, the prevailing party in such dispute or proceeding shall be entitled to recover, among other things, all costs, reasonable attorney's fees and reasonable disbursements, regardless of whether such dispute or proceedings are handled by attorneys or employees of such party or outside counsel. "Prevailing party in any dispute or proceeding" shall be the party who obtains substantially all the relief sought by such action or proceedings, regardless of whether final court jUdgment is entered, 13.07 Indemnitv. The parties hereto each agree to defend, indemnify, and hold harmless the other party, and its authorized agents, officers, elected officials, volunteers and employees against any and all claims arising from the party's acts, errors, or omissions and from any and all expenses (including reasonable attorneys' fees) incurred by the other party on account of any claim therefore, The costs, salary and expenses of the CITY Attorney and members of his office in enforcing this Agreement, as amended, on behalf of the CITY shall be considered as "attorneys" fees for the purposes of this paragraph, The cost, salary and expenses of the County A04-040-mab.doc Indirect 11 2003-339 Counsel and members of his office in enforcing this Agreement, as amended, on behalf of SAN BAG shall be considered as "attorneys' fees" for the purposes of this paragraph. Each party shall obtain and maintain during the time this Agreement, as amended, is in effect adequate insurance or self-insurance to cover its liability, defense and indemnification obligations in order to protect itself and the other parties. 13.08 Law of the Jurisdiction and Venue. In the event of any litigation arising out of the terms of this Agreement, the law of the State of California shall apply, and the venue of any such action shall be the Superior Court of the State of California for the County of San Bernardino, Central District. 13.09 Exhibits. All exhibits referred to are attached to this Agreement and incorporated by reference. 13.10 Representatives. Each party shall appoint and give the other party notice of its Representative for purposes of this Agreement. Except for specifically delegated authority, the Representatives shall have no authority to amend this Agreement or otherwise bind their respective party in any manner. 13.11 Jurv Trial Waiver. CITY and SANBAG hereby waive their respective right to trial by jury and agree to accept trial by judge alone of any cause of action, claim, counterclaim or cross-complaint in any action, proceeding and/or hearing brought by either CITY against SAN BAG or SAN BAG against CITY on any matter whatsoever arising out of, or in any way connected with, this Agreement, the relationship of CITY and SAN BAG, either parties use or occupancy of the Depot, or any claim of injury or damage, or the enforcement of any remedy under any law, statute, or regulation, emergency or otherwise, now or hereafter in effect. XIV. TERMINATION OF AGREEMENT 14.01 Termination. This Agreement may be terminated as follows: a. Mutual agreement of the parties; b. Either party may terminate this Agreement without cause by giving not less than one (1) year's notice of termination; c. Either party may terminate this Agreement with cause due to any default or breach of this Agreement by the other party hereto which has not been cured within thirty (30) days after notice of such default to the other party, or such later time as is reasonably necessary if the default cannot be reasonable cured within such thirty (30) day period. A04-040-mab.doc Indirect 12 2003-339 XV. ACCEPTANCE 15.01 Acceptance of Aqreement. The parties hereto have approved this Agreement by official actions of their respective governing bodies, accept and agree and agree to the terms set forth therein as of the date set forth above. Dated: /d -.:i-Os RNMENTS L Name: J. Alexander Title: President Dated: CITY OF SAN BERNARDINO By Name: Judith Valles Title: Mayor APPROVED AS TO FORM: G el // JAMES PENMAN, CITY Attorney A04-040-mab.doc Indirect 13 2003-339 XV. ACCEPTANCE 15.01 Acceptance of Aqreement. The parties hereto have approved this Agreement by official actions of their respective governing bodies, accept and agree and agree to the terms set forth therein as of the date set forth above. Dated: /...2-3-o~ SAN BE Name: Willi Title: President Dated: CITY OF SAN BERNARDINO By Name: Judith Valles Title: Mayor APPROVED AS TO FORM: ( 'r" Counsel JAMES PENMAN, CITY Attorney A04-040-mab.doc Indirect 13 2003-339 XV. ACCEPTANCE 15.01 Acceptance of Aqreement. The parties hereto have approved this Agreement by official actions of their respective governing bodies, accept and agree and agree to the terms set forth therein as of the date set forth above. Dated: SAN BERNARDINO ASSOCIATED GOVERNMENTS By Name: William J. Alexander Title: President Dated: /,:)3-03 By APPROVED AS TO FORM: REX A. HINESLEY, SAN BAG Counsel JA A04-040-mab.doc Indirect 13 2003-339 Exhibit "Au Property Description A04-040-mab.doc Indirect 14 2003-339 _1"1.- i~ ~ "I '\ i 1.[' il,l ! '1,/111\ ~ LL- I . , \' ~ 1111 i ;, : Iii: 'I I I' ! L ',': ....hi ~- :Ij It\ \11 tit :Ii III! Pi ,I, I ~: ::: -ii' -', ---1.--,' 'i ~ i['~..'.' , "-~1 , I , i \ r'} \ : I ~. " ....r o w o 0 z ~ ~ iJi ~WCl u~ :i w~, ~~~ i3~ ~ wu, ~vi,<' Wr "'z~ f-w;:5 i3~~ ,,~ w"i~ ~oo ""w <0 ~ ~w< ~~ i5 ~ur <(0 Z' :J;~<fD u..<{:::E<( o ~w Vl~otr z-lJ...< o&wu... (/) E<m'o W ~;?Vi~ l- owzo G UCD~I= a::ZV'lll: Z ~tJi~~ ':, .~, z 0 I- <( ~ I- ~ (f) ~ 0 ~ ~ Z - 0 CO 0:: - <( I z ic >< 0:: < W w W '" lD < Z <( (f) J P , , . , li ]1 \::' i:~ J. I;: I . .. ~ , " I!' " \ .1. \ I i I n,-r''''r ~.."IIL_, It:: =( 1:= :3 I\JE: ill! , :::J\ .; =3 , , -~ I " ;! .' '. \li I I I ' : . I, I 1 -, ~: :'~ : r-:'::4' ... 1(::-- ..... :!~t.C ~ . -" - \ -I :'1 I L; J =~ , . ='1 <- I'~' =1 li~ i~j -:-1, r~~ ~V\ [iUJ;I ~: L!TTi. \ =\ --'1 - IW~~ ::;1 1: ! II. ,~; :.1\ I cern." , 1;;-_.________.__ L \ \' " i I, .... "- ~ \ \ i ) f\ -~:::::~ . ./;- .- , .----:--::-::---- ..;;- ,',;./ 1-' " '" \\ :~ < w '" < '- , .-- ~"~-:;c-.-".::co . ~ w ~ ~ ~Q oz ~o z~ 0< -z ~~ ~w 0", ~ Z o~ w~ o :2 ::;:w ~;i!~ :)u-':? zv> Oow S!:~O o ~~ ",0 ~~ wo~ r rr ZrZ w=,w r<" Ocr.~ zow ::l~~ ~ " rro ~='w ~~; U:fg w, VI r",~ f-, <:( (f) e- z w 0:2 ZZ -a: Ow a:> 0(0 ZC) a:o Ww Ole- Zo( 0(- (f)O o (f) (f) 0( " ,- -- " I; , " il , 1 , , '! II !,I " jl' " 'i II ..! ili it ,j ~ I ! \, '<'. 2003-339 Exhibit "A" Sheet 1 of 2 LEGAL DESCRIPTION AREA "A" Those portions of Lots 10, 11 and 12, Block 15, Rancho San Bernardino, in the City of San Bernardino, County of San Bernardino, State of California, per map recorded in Book 7, Page 2 of Maps in the Office of the County Recorder of said County described as follows: Commencing at the intersection of the east line of Mt. Vernon Avenue, 82.50 feet wide and the North line of 3rd Street, 82.50 feet wide as described in Parcell of that certain Indenture between the Santa Fe Land Improvement Company and the City of San Bernardino recorded November 14, 1917 in Book 622, Page 157 of Deeds in the Office of said County Recorder, said intersection also being the Northwest comer of said Parcell; thence along the north line of said 3rd Street, North 86042'30" East, 13.47 feet to the TRUE POINT OF BEGINNING; thence leaving said north line North 2036'26" West, 249.00 feet; thence South 77005'02" East, 60.28 feet; thence South 72059'17" East, 156.88 feet; thence South 50015'26" East, 23.50 feet; thence South 89057'46" East, 37.55 feet; thence North 02029'31" West, 5.38 feet; thence North 89041 '33" East, 42.00 feet; thence South 2029'31" East, 5.38 feet; thence South 89058'17" East, 616.93 feet; thence South 0027'39" East, 121.74 feet to the north line of 3rd Street as described in Parcell of said Indenture; thence South 86042'30" West, 914.48 feet along said north line to the TRUE POINT OF BEGINNING. EXCEPT THEREFROM that portion described as Parcell of that certain Quitclaim Deed to the City of San Bernardino recorded April 30, 1959 in Book 4805, Page 81 of said Official Records. Containing approximately 3.3 acres. See Sheet 2 for a plat depicting the above described property. / , AE 97-92 Q'JOB-I\JO\1997\97-092\LEGAl PARKING LOT PARCELDOCDQC ~ _MT. VERNON AVENUE ]f"-no VIADUCT N2' 36'26"W 249.00' O">z"'tl N::EO J:o ('") eno --J;lJ 0-0 1"1.,. m;lJ 00 (/)1"1 r I-z ""0:> J:>,O"> --J , 'J:>, , "2 I~ roE'> (..> a.' ~ 4\,25' :::0 m , ~ 8888 , 1 z z z (/) (/) 0:> 0:> 0 ro en 0"> <.0 N co 0 , . . . . , J:>, J:>, N lJ1 1 "2 <.0 --J en vJ vJ VI J:>, N 0 VI 0"> 0"> rTi = = = = 1"1 ::E rn 1"1 J:>, VI N co N lJ1 --J VI ..,. 0 VI lJ1 en J:>, 0 ro lJ1 0 ro , , , , /(l KENDALL AVENUE ..L::. _ 1 , 1 , \ , 1 -i "'tl o OJ V) i;f_ .<n <no, l!)' ,~ 'oJ, nf (/) IJ} :s:: ro l IJJ. <.0 0 . -0 (J1 0 .,. -...l 0:> ^ ;lJ 0 "- --J 1"1 l\2 1"1 r U1 0"> 0 <n ;lJ 0.0 VI J:>, \ 0:> 0 (J1 I , 0:> \ I \ \ \ 121.74' SO' 27'39"E EXHIBIT "A" SHEET 2 OF 2 S77'05'02"E 60.28' VJ J:>, t- O -( o )> ::0 :::u m ).> )> z ~ 0 :c t- O 0 -( (/) ).> z IJ} [<1 :::u z ).> :::u 0 .z 0 t- O -{ 1\2 , ,CD r SCALE: 1'=100' ~Associated Engineer's, Inc. 3311 EAST SHELBY STREET . ONTARIO. CA 91T64 TEL. (9091 980-1982 . FAX: (909) 941-0891 *FILEt 2003-339 Exhibit "A" Sheet 1 of 2 LEGAL DESCRIPTION AREA "C" Those portions of Lots 10. and 11, Block 15. Rancho San Bernardino, in the City of San Bernardino, County of San Bernardino, State of California, per map recorded in Book 7. Page 2 of Maps in the Office of the County Recorder of said County described as follows: Commencing at the intersection of the east line of Mt. Vernon Avenue, 82.50 feet wide and the North line of 3rd Street. (vacated) 82.50 feet wide as described in Parcel 1 of that certain Indenture between the Santa Fe Land Improvement Company and the City of San Bemardino recorded November 14,1917 in Book 622, Page 157 of Deeds in the Office of said County Recorder, said intersection also being the Northwest corner of said Parcel 1 ; thence along the northerly line of said 3rd Street. North 86042'30" East, 13.47 feet to the POINT OF BEGINNING: thence North 86'42'30. East, 546.00 feet continuing along said northerly line; thence leaving said northerly line South 03'17'30" East. 41.25 feet; to the beginning of a non-tangent curve concave southeasterly and having a radius of 360.00 feet, a radial line to the beginning of said curve bears North 36'08'06" West: thence southwesterly 97.38 feet along the arc of said curve, through a central angle of 15'29'53"; thence South 38'22'01" West, 173.49 feet to the beginning of a curve concave northwesterly and having a radius of 255.00 feet: thence westerly 229.61 feet along the arc of said curve, through a central angle of 51'35'27" to the beginning of a compound curve concave northeasterly and having a radius of 125.50 feet; thence westerly and northerly 131.42 feet along the arc of said curve, through a central angle of 59'59'55" to the beginning of a compound curve concave easterly and having a radius of 288.00 feet; thence northerly 100.69 feet along the arc of said curve through a central angle of 20'01'51 ": thence North 10'00'46" West, 155.46 feet to the POINT OF BEGINNING. Containing approximately 2.85 acres. See Sheet 2 for a plat depicting the above described property. / .-~ ./,\' ~&,,~ )~IJ'<:;:"'\i)HN /,I; v-^\ "1,"'''<"' . 'W.6 ~~ -:..~ ,~,:/' v,t: ~(\ \ ~\?'f.~. ~ '_<.' " ~......j;/~, ,': - rfl ~, )1' . ) '.: :30 ?:; ':0 ,,,,,,~l~"'" .d<i:V5, . hri ''':.A t' ;; '%' '., J~? " 0;: f),\~fJ'}y ~ l/ o 'JOB-f\I0\19.:;>97 .'~92'LEGAL J.\r'~3 C DOC I . - ~ SCALE: 1"=100' 2003-339 I I I I I I I S03'l7'30"W 41.25' II I II Y ~ \ \1 I- WI- W 0 0:: W I- ~ Cf)IU ~"C<( '" ... > ~ ('t') ......... ~ Gl~1 "' co z POS ~Cf MT EXHIBIT "Au SHEET 2 OF 2 \1 \ I \ \S'-l.. ,>\I ,/ ,<;:Jo / I \ 60~/ ".:-/ 1/" /( "- 16=15'29'5~ R=360.~O' "'" L=97.38 "'" "'" "'" "'" ""'''--1 I I I I II- Itfj IrE ICI) l-g IN I I 7.> oJ' '''$). S'J: (S'. "". 0,.. If: AREA "e" 4=59'59'55' R=125.50' L=131.42' 4=20'01'51" R=288.00' L=100.69' N86'42'30"E 13. 4 7' /. ,/' VERNON AVENUE I I I I I I I I I I 1 I I \ \ I '55.46' I Nl0'OO'46"W "'- -----~------.J , -- Associated Engineer's, Inc. 3311 E. SHELBY ST. ONTARIO, CAliFORNIA 91764 TEL: (909)980-1982 . FAX: (909)941-0891 K: \97092\OWC\PARCELCl.OWC 2003-339 Exhibit "A" Sheet 1 of 2 LEGAL DESCRIPTION AREA "0" Lying within Lots 11, 12,13, 14 and 15. Block 15. Rancho San Bernardino, in the City of San Bernardino. County of San Bernardino, State of California, as shown on a map recorded in Book 7, Page 2 of Maps in the Office of the County Recorder of said County, being a portion of Parcel 2 in a Grant Deed to San Bernardino Associated Governments recorded December 15, 1992 as Instrument No. 92-514402 of Official Records in the Office of the County Recorder of said County, described as follows: BEGINNING at the southwest corner of Parcel 3 in that certain Quitclaim Deed to the City of San Bernardino recorded April 30, 1959 in Book 4805, Page 81 of said Official Records said comer also being on the northerly line of 3rd Street, 82.50 feet wide as described in Parcel 1 of that certain Indenture between the Santa Fe Land Improvement Company and the City of San Bernardino recorded November 14,1917 in Book 622, Page 157 of Deeds in the Office of said County Recorder: thence South 86042'30" West, 536.99 feet along said northerly line: thence North 00027'39" West, 213.24 feet; thence South 90000'00" East, 511.11 feetto a point on a line that is parallel with and 15.00 feet south of the centerline of "Track P2", said point being the beginning of a non-tangent curve, concave southerly and having a radius of 1487.85 feet, a radial line of said curve to said point bears North 2029'46" West: thence Easterly 45.95 feet along said curve through a central angle of 1046'13": thence North 89016'27" East, 305.78 feet to the southeasterly line of said Parcel 2; thence southwesterly and westerly along the southeasterly and southerly line of said Parcel 2 the following three courses: thence South 36002'55" West, 174.71 feet to the beginning of a non-tangent curve concave northwesterly, a radial line through said curve bears South 40017'28" East; thence westerly 143.12 feet along the arc of said curve through a central angle of 41000'00"; thence North 89017'28" West, 90.37 feet to the POINT OF BEGINNING. Containing approximately 3.51 acres. X /, -' / ,/ // . , / ;' O:\JOB-NO'.1997\97-092\Legal Area D.DOC I L I I I I v I I 3 ~OJ ,... I I~ I N ~~ a. N I ~ r;e 0> I ~ I~ I r I ,Gl I 15' I I I I I t') I I I b I --l I I I I I I I~ I I~ '~jD~ I ..~~! ;:;-'i~'7~~0, I ,/L~7l;~' . '.' );~\\.' I .' vr' -.(. '.~'\(' '" \ ,.-.:.." -- 'P'\1. ,"" . I - "\......j -. --.: q-' ......~;', , .' , \ -~ '.--- " ;1 -:~'\ ., "".r t: I' , ,~.\.\ .I":,',.'..l ,t"{(/I , ~~> AS'S! . ;1'.o_,~:f/'~'''1 I ^'-, ";' ff~. ~/ '.:o.:,~ I L_I / 1/1 . lilt /./" / / ,~~~~.:430 - .:~ krCENSE EXPIRES 9/30/05 IZ SCALE: 1"=100' . .... e ...J o z Cl 0:: <( Z 0:: W CO Z <( C/) " z 52 '" < 0. .... III < '" .... e 0. '" C o J: U Z ~ L__ ~ ~--- S J> J6"~;> "'" ... 0"" J' "- - Ss _ "- .... 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'!!iliill11ii!ijl!1 'lIli!:ll,II:,I'1 .1!iii:!!i1lihil!. , j' I::Z ';000 I' f;: ~ ,UL.OJ ""::' ~" ',ooU jl~g lu : ..'-,,,......~, ...,.,_..,......,. 2003-339 Exhibit "G" San Bernardino Depot Grant Funding Grant Type Grant SAN BAG City Total Amount Match Match Amount TEA 6/93 $ 1 300 000 $ 168 926 $ 1.468.926 TEA 21 Demo. $ 2,462 699 $ 243,662 $ 412,588 $ 3118949 FT A 5309 10/00 $ 2 943 286 $ 551 431 $ 184 391 $ 3679108 TEA 11/99 $ 2,832,960 $ 367,040 $ 3 200 000 FT A 5309 10/01 $ 594 189 $ 74274 $ 74274 $ 742 737 TEA 09/02 $ 863 289 $ 232 345 $ 232,345 $ 1 327 979 TEA 09/03 $ 661,225 $ 44 388 $ 44,388 $ 750 001 Additional Local Funding -.------- $ 55,721 $ 645,862 $ 701,583 --.----- ---------~. --------- Total $ 11,657,648 $1,370,747 $ 1,960,888 $ 14,989,283 Match Committed 93-066 $ 412588 $ - Match Still Required $ 958,159 $ 1,960,888 SAN BAG Match Includes: $ 456,976 Valley TMEE $ 858,050 Rail Asset Revenue $ 55,721 BNSF DepotFundingSpln-mab.>ds , , /20/2003 8:40AM 2003-339 Exhibit"H" Depot Parking Layout Plan A04-040-mab.doc Indirect 21 ---...or- ...-.-" ~ ~~~I~ ;-- ",.:,': ,',~:;'" ,': :,:":..' :~~',';"':".,::;'. :',: ,"~' :.:"~ ,:"!.:, r----"":~ t"I"'",., .'.';:':;-'''',:'. 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I ~"i ",<-1 .. . i 1'11Ii1li,ii1i!i,:I'I'1 ' ""I"' II i IUI! 1:I,ili II~ : "hlli ,J'II'II Ii !ii::,!ill!!'.' 2003-339 Exhibit "I" Depot Layout Plan A04-040-mab.doc Indirect 22 2003-339 Depot Layout Plan SANBAG Space: 22,235 sq. ft. Second Floor 1.271 sq. ft. Stairs and Elevator 23,506 sq. ft. Metrolink 4,546 sq. ft. First Floor Amtrak 1,201 sq. ft. First Floor Building Maintenace 440 sq. ft. First Floor East Lounge (office) 820 sq. ft. First Floor East Future Tenant 5,313 sq. ft. First Floor East Annex 980 sq. ft. First Floor East Annex 980 sq. ft. Second Floor Total Leasable Space Excluding SANBAG Stairs and Elevator: 36,515 sq. ft. Common Area Interior: 3,850 sq. ft, Main Lobby 5,329 sq. ft. Banquet Room 1,633 sq. ft. Lobby Restrooms 2,024 sq. ft. Misc. & Circulation Common Area Exterior 133,626 sq. ft. Total Common Area: 146,462 sq, ft, ~,~ S3 ~--- ~1 ~:_:....:~. ~'~~--4:~ ~; ___!.L_____jl.:~ ~ . ~~~ c. '7FI~ ,- f"1", !, W' I' 0"1',". 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