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Home My WebLink About2003-326 1 2 3 4 5 6 7 8 9 10 11 RESOLUTION NO. 2003-326 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A SERVICES AGREEMENT WITH MYRA L. FRANK & ASSOCIATES, INC. FOR PROVISION OF PROFESSIONAL ENVIRONMENTAL SERVICES FOR THE DESIGN OF THE MT. VERNON AVE. VIADUCT OVER THE BNSF RAILROAD. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. Myra L. Frank & Associates, Inc. is competent, experienced and able to perform environmental services and have provided the most advantageous and best proposal for provision of PROFESSIONAL ENVIRONMENTAL SERVICES for Design of the Mt. Vernon Ave. Viaduct Over the BNSF Railroad, per Services Agreement, attached and incorporated herein as Exhibit A, for the not to exceed amount of $123,524.00. Pursuant to this 12 13 determination, the Purchasing Manager is hereby authorized and directed to issue Purchase 14 15 16 Orders for said services to said firm. The Mayor is hereby authorized and directed to execute said agreement on behalf of the City. SECTION 2. The authorization to execute the above referenced Agreement is rescinded 17 18 19 20 !!! if it is not executed within sixty (60) days of the passage of this resolution. !!! 21 !!! 22 23 24 25 26 27 28 - 1 - 1 2 3 4 5 6 7 8 " 2003-326 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A SERVICES AGREEMENT WITH MYRA L. FRANK & ASSOCIATES, INC. FOR PROVISION OF PROFESSIONAL ENVIRONMENTAL SERVICES FOR THE DESIGN OF THE MT. VERNON AVE. VIADUCT OVER THE BNSF RAILROAD. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the 1st Council Members: day of December ,2003, by the following vote, to wit: 9 ESTRADA 10 11 LONGVILLE MC GINNIS 12 DERRY 13 SUAREZ 14 ANDERSON 15 16 17 18 MC CAMMACK AYES NAYS ABSTAIN ABSENT X X X X - X X X - ~~--d tJ~ City lerk 19 The foregoing resolution is hereby approved this 20 21 22 Approved as to 23 form and legal content: 24 JAMES F. PENMAN, 25 City Attorney ^ 1 ,,() 26 27 By: 28 !!! ./ ith Valles, Mayor Ity of San Bernardino - 2 - ,. . . 2003-326 Exhibit "A" SERVICES AGREEMENT THIS AGREEMENT is entered into this ~ day of December, 2003, between Myra L. Frank & Associates, Inc. ("CONTRACTOR") and the CITY OF SAN BERNARDINO ("CITY)". WITNESSETH: A. WHEREAS, CITY has need for Professional Environmental Services for the design of the Mt. Vernon Ave. Viaduct over the BNSF Railroad, and, B. . WHEREAS, CONTRACTOR is competent, experienced and able to perform said services: and, C. WHEREAS, CONTRACTOR has provided the most advantageous and best proposal for the provision of such services; NOW THEREFORE, the parties hereto agree as follows: 1. CONTRACTOR shall furnish Professional Environmental Services for design of the Mt. Vernon Ave. Viaduct over the BNSF Railroad, in accordance with the attached proposal from CONTRACTOR dated November 13, 2003, attached and incorporated herein as Attachment 1. 2. Over the term of this Agreement, CONTRACTOR shall be paid a total amount not to exceed $123,524.00 subject to division of costs by task as identified in Attachment I. 3. CONTRACTOR shall provide the Development Services Department with a monthly invoice in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains the right to challenge all or any part of an invoice. 4. The initial term of this Agreement shall be one (I) year from the date first shown above and is subject to termination by either party upon thirty (30) days written notice to the other. There may be two one-year extensions. 5. CONTRACTOR shall indemnify, defend and hold CITY, its officers, employees and agents harmless from any claim, demand, liability, suit, judgment or expense (including, without 2003-326 Services Agreement - Myra L. Frank & Associates, Inc. Page 2 on limitation, reasonable costs of defense) ansmg out of or related to CONTRACTOR's performance under this Agreement, except that such duty to indemnify, defend and hold hannless shall not apply where injury to person or property is caused by CITY's willful misconduct or sole negligence. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as "attomey's fees" for the purposes of this paragraph. 6. While not restricting or limiting the foregoing, during the term of this Agreement, CONTRACTOR shall maintain in effect policies of comprehensive public, general, and aulomobile liability insurance, in the amount of $1,000,000 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY's Risk Manager prior to undertaking any work under this Agreement. The policies shall name the CITY as an additional insured and shall provide for ten (10) day notification to the CITY if said policies are terminated or materially altered. 7. CONTRACTOR shall perform work tasks as directed by the City Engineer, but for all intents and purposes, CONTRACTOR shall be an independent contractor and not an agent or employee of the CITY. 8. In the performance of this Agreement and in the hiring and recruitment of employees, CONTRACTOR shall not discriminate on the basis of race, creed, color, religion, sex, physical handicap, ethnic background or country of origin. 9. Any notice to be given pursuant to this Agreement shall be deposited with the United States Postal Service, postage prepaid and addressed as follows: TO THE CITY: James Funk, Development Services Director City of San Bernardino 300 North 'D' Street San Bernardino, CA 92418 2003-326 Services Agreement - Myra L. Frank & Associates, Inc. Page 3 00 TO THE CONTRACTOR Myra L. Frank & Associates, Inc. 811 West 7'h Street, Suite 800 Los Angeles, CA 90017 Phone (213) 627-5376 Fax (213) 627-6853 Nothing in this paragraph shall be construed to prevent the giving of notice by personal service. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date shown below. Date: /2 ~31- D3 by: MYRA L. FRANK & ASSOCIATES, INC. CtiY~k Signature tlSe. V LJr.r",Je-c /t/lCe ;;eJ~j /eM Print Name/Title Judith V Mayor City S n Bernardino Date: I,) - 3-03 by: ATTEST: Q~.~~ Rachel Clark, City Clerk Approved as to form and legal content: James F. Penman City Att By' I~' 2003-326 ATTACHMENT 1 Iff;."- Myra L. Frank & Associates, Inc. (213) 627-5376 Fax: (213) 627-6853 Environmental Impact Reports and Statements Archffectural History November 13,2003 Mike Grubbs, City Engineer City of San Bernardino 300 N. "D" Street, 3rd Floor San Bernardino, CA 92418 Re: Mt. Vernon Avenue Bridge Project - Environmental Documentation Dear Mr. Grubbs: Myra L. Frank & Associates, Inc. (MFA) is very pleased to submit this proposal to prepare the environmental documentation for the Mount Vernon Avenue Bridge Project. It is our understanding that the City of San Bernardino requires a consultant to complete the environmental documents and studies necessary to comply with California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) regulations as well as Caltrans and FHW A policies and procedures. Specifically, MFA will revise and update the technical studies and Environmental Assessment previously prepared by Parsons Brinckerhoff Quade & Douglas, Inc. (PBQ&D) for the proposed project. The studies will be revised in response to Caltrans' comments on the previous PBQ&D studies and to incorporate a new seismic retrofit/rehabilitation alternative that will be developed by the structural engineer in consultation with MFA's architectural historians. Attached to this letter proposal you will find a proposed scope of services and cost estimates to update and revise each of the technical studies. As described more fully in the scope of services, the findings of the technical studies will be used to determine the appropriate CEQA and NEPA documentation for the project. If the proposed project would not result in any unavoidable significant adverse impacts, it would qualify for a Negative Declaration (ND) or Mitigated Negative Declaration (MND) under CEQA and a Finding of No Significant Impact (FONSI) under NEPA. The appropriate environmental document that would be prepared and processed to obtain approval of the MND and FONSI would be an Initial Study/Environmental Assessment (IS/EA). The attached cost proposal includes an estimate to prepare and process the IS/EA based on the previous EA prepared by PBQ&D and the updated technical studies. 8 1 1 We s t 7 t h. S t r e e t, SUI t e 800, Los A n 9 e J e s, CA. gOO 1 7 2003-326 ATTACHMENT 1 MI;~ Mike Grubbs, City Engineer Page 2 Since the findings of the Section 106 historic resources documentation will likely be the determining factor as to whether the project qualifies for an MND or FONSI, our scope and cost estimates have been structured to prioritize the Section 106 process as our initial task. The remaining tasks to complete the other technical studies and the IS/EA then follow. If an IS/EA is determined to be appropriate, it is estimated that it would take a minimum of 9 months to 1 year to prepare and process the technical studies and CEQA and NEP A documentation. Should you have any questions about the above or the attached cost proposal, please do not hesitate to call me, or Lee Lisecki, pur designated Senior Project Manager. Sincerely, J, ",,"w'y ~G roject Manager attachments cc: William Nascimento, LAN Engineering Lee Lisecki, Project Manager 2003-326 ATTACHMENT 1 PROPOSED SCOPE OF SERVICES - MT. VERNON AVENUE BRIDGE PROJECT The findings of the Section 106 historic resources documentation are likely to be the determining factor as to whether the proposed project qualifies for an Initial Study - Mitigated Negative Declaration (IS/MND) under the California Environmental Quality Act (CEQA) and an Environmental Assessment/Finding of No Significant Impact (EAlFONSI) under the National Environmental Policy Act (NEPA). Therefore, efforts focused on the Section 106 process (i.e., Task 1) will be initiated first. If the Section 106 analyses conclude that the proposed project and the City's preferred alternative would result in an unavoidable significant impact on historical resources under CEQA, then an IS/MND would not be the appropriate state environmental document, and preparation of an Environmental Impact Report (EIR) would be required. In this event, a new cost proposal to prepare an EIR will be necessary. If a determination of an adverse effect on historic properties is made under Section 106, then the selection of the appropriate NEPA document (i.e., either an EAlFONSI or an Environmental Impact Statement (EIS)), may be contingent upon completion of a Memorandum of Agreement (MOA) with the State Historic Preservation Officer (SHPO). If it is determined that an EIS would be required, then a new cost proposal to prepare an EIS will be necessary. If an IS/MND - EAlFONSI is found to be the appropriate state and federal environmental documentation, it is estimated that it would take a minimum of 9 months to 1 year to prepare and process the technical studies and the CEQA and NEPA documentation. This scope of services assumes that an IS/MND - EAlFONSI will be prepared. Task 1- Section 106 Historical Resources Documentation The Historic Preservation Survey Report (HPSR) will be updated by MFA to include an Historic Resources Evaluation Report (HRER). It is assumed that the Negative Archaeological Survey Report (NASR) that was previously prepared and approved by Caltrans will not need to be revised. An evaluation of the bridge'S character-defining features would be conducted in order to satisfactorily analyze the proposed project's effects on this historic resource. Coordination with the bridge engineer would be required in order to ensure that rehabilitation options are thoroughly explored that would address the concerns of the City of San Bernardino, BNSF, and the CPUC regarding horizontal and vertical clearance, seismic retrofit, and traffic safety. 1. Surveys, Data Collection, Consultation One agency coordination meeting at the project site will be required in order for MFA to be responsive to the Caltrans comments received on the previous historic resource documentation and EA environmental document prepared by other consultants. The lead environmental planning and historic resources staff from Caltrans, FHWA, and the City will be invited to attend the meeting. A walk-through of the Area of Potential Effects (APE) would be conducted in order to document the existing conditions of the resources identified within the APE, and to update existing photographs with digital images. Preliminary consultation with the appropriate members of the Caltrans District 8 1 2003-326 ATTACHMENT 1 Architectural Historian staff would be coordinated with this field visit, which would also determine if changes to the APE would be required. In addition, the architectural historian(s) would review existing reports, such as any other Section 106 or other documentation completed since the 2001 Historical Architectural Survey Report (HASR) documentation and Finding of Effect for this bridge. 2. Prepare Draft HRER Caltrans requires an Historical Resources Evaluation Report (HRER) to document evaluations of historic-era built resources. This document would combine the previous Historical Architectural Survey Report (HASR), Historic Study Report and Historical Resources Evaluation Report into one report, as described in Chapter 7 of the July 2001 draft of the Caltrans Environmental Handbook (Vol. 2) Cultural Resources. The information contained in the existing 2001 HASR would be reviewed and revised based on any changes to the APE and the historical resources previously identified within the APE. This assumes there will be no changes to the APE. 3. Prepare Revised Draft HPSR The previous Historic Property Survey Report (HPSR) will be updated and revised by MFA to include the HRER described above. It is assumed that the Negative Archaeological Survey Report (NASR) that was previously prepared and approved by Caltrans will not need to be revised. The revised Draft HPSR will also document MFA's compliance with the public participation requirements of Section 106. The revised document will be submitted to the City for one cycle of review and comments, and then to Caltrans one cycle of review and comments. Consultation with CaItrans and FHWA will be necessary to determine if the Final HPSR will be submitted individually to CaItrans at this point, or as supporting documentation for the Draft Finding of Effect (FOE). If CaItrans feels the HPSR requires SHPO concurrence before the FOE is completed, then Caltrans will forward the Draft HPSR to FHWA for submittal to the SHPO for concurrence. 4. Prepare Revised Draft Finding of Effect Report Caltrans would decide whether the Revised Draft Finding of Effect (FOE) report would be prepared before or after SHPO concurrence with the HPSR. MFA will prepare a revised draft FOE report that is responsive to Caltrans' most recent comments on the document prepared by other consultants. The revised draft FOE report will be based on the proposed design alternatives. An evaluation of the bridge's character-defining features would be conducted in order to satisfactorily analyze the effects of each project alternative on the historical resources identified in the HPSR. Coordination with the bridge engineer would be required in order to ensure that bridge rehabilitation options are thoroughly explored that would address the concerns of the City of San Bernardino, BNSF, and the CPUC regarding horizontal and vertical clearance, seismic retrofit, and traffic safety. The revised document will be submitted to the City for one cycle of review and comments, and then to Caltrans one cycle of review and comments. Caltrans will then forward the Draft FOE to FHWA for submittal to the SHPO. SHPO concurrence with the results of the Draft FOE would be required before a Memorandum of Agreement would be submitted for draft review (see below). 2 2003-326 ATTACHMENT 1 5. Prepare Final Section 106 Documentation Any comments received from the public on historic properties, including comments from the SHPO, that are received during this process will be taken into consideration and will be addressed, along with Caltrans and FHWA comments, in the Final HPSR and Final Finding of Effect documents. 6. Prepare Memorandum of Agreement If it is determined that historic properties would be adversely affected by the proposed project, FHWA will then initiate consultation with SHPO and the Advisory Council on Historic Preservation in order to seek ways in which to avoid or reduce the adverse effect(s). MFA staff will coordinate with Caltrans staff and the bridge engineer to develop creative mitigation measures if it is determined that none of the proposed build alternatives would avoid adverse effects. MFA will prepare a draft Memorandum of Agreement (MOA) to be submitted for review and concurrence by FHWA, ACHP and the consulting parties. 3 2003-326 ATTACHMENT 1 Task II - Technical Studies 1. Biological Technical Memorandum 1.1. Field Surveys, Data Collection & Analysis MFA will conduct additional field surveys and records searches (e.g., California Natural Diversity Database) as necessary to verify the accuracy and completeness of the data supporting the previous Biological Technical Memorandum. 1.2. Revise and Update Draft Technical Memorandum MFA will review and revise the previous Biological Technical Memorandum to ensure that the information on biological resources that might be affected by the project is accurate and complete. The revised document will be responsive to Caltrans' most recent comments on the previous document. Since the biological resources in the project vicinity appear to be limited to small areas of riparian habitat and jurisdictional waters of the U.S., it is assumed that a technical memorandum will suffice and that preparation of a Natural Environment Study and Biological Assessment will not be required. The revised document (1 electronic and 1 print-ready hard copy) will be submitted to the City for one cycle of review and comments, and then to Caltrans one cycle of review and comments. Caltrans will then forward the revised document to FHWA. 1.3. Prepare Final Technical Memorandum MFA will respond to comments on the Biological Technical Memorandum that are received during the CEQAlNEPA public circulation period, and will revise the document where appropriate. An administrative final document (1 electronic and 1 print-ready hard copy) will be submitted to the City for one cycle of review and comments, and then to Caltrans one cycle of review and comments. Caltrans will then forward the final document to FHW A. 2. Noise Study 2.1. Data Collection & Analysis MFA will verify the accuracy and completeness of the previous Noise Study. It is possible that new noise measurements and new computer model runs to assess traffic noise impacts will have to be conducted depending on the validity of the traffic data used and the modeling assumptions in the previous Noise Study. 2.2. Revise and Update Draft Noise Study MFA will review and revise the previous Noise Study as necessary. The revised document will be responsive to Caltrans' most recent comments on the previous document. The revised Noise Study will also fully conform to the Traffic Noise Analysis Protocol and policies and procedures established by Caltrans and FHWA. The revised document (1 electronic and 1 print-ready hard copy) will be submitted to the City for one cycle of review and comments, and then to Caltrans 4 2003-326 ATTACHMENT 1 one cycle of review and comments. Caltrans will then forward the revised document to FHW A. 2.3. Prepare Final Noise Study MFA will respond to comments on the Noise Study that are received during the CEOAlNEPA public circulation period, and will revise the document where appropriate. An administrative final document (1 electronic and 1 print-ready hard copy) will be submitted to the City for one cycle of review and comments, and then to Caltrans one cycle of review and comments. Caltrans will then forward the final document to FHW A. 3. Initial Site Assessment 3.1. Data Collection & Analysis To verify the accuracy and completeness of the data presented in the previous Initial Site Assessment (ISA), new field surveys and database searches may be required. 3.2. Update and Revise Draft ISA The previous ISA will be reviewed and updated as necessary by Ninyo & Moore, as a subconsultant to MFA, in accordance with Caltrans ISA requirements. The revised document will be responsive to Caltrans' most recent comments on the previous document. The revised document (1 electronic and 1 print-ready hard copy) will be submitted to the City for one cycle of review and comments, and then to Caltrans one cycle of review and comments. Caltrans will then forward the revised document to FHW A. 3.3. Prepare FinallSA MFA will respond to comments on the ISA that are received during the CEOAlNEPA public circulation period, and will revise the document where appropriate. An administrative final document (1 electronic and 1 print-ready hard copy) will be submitted to the City for one cycle of review and comments, and then to Caltrans one cycle of review and comments. Caltrans will then forward the final document to FHW A. 4. Draft Relocation Impact Study (DRIS) 4.1. Data Collection & Analysis MFA will confirm the accuracy and completeness of the data supporting the previous Draft Relocation Impact Statement (ORIS). 4.2. Revise and Update DRIS The previous ORIS will be reviewed and updated as necessary to ensure that it is consistent with the procedural and substantive requirements of Caltrans and FHWA for properly acquisitions and displacements. The revised document will 5 I ,. . 2003-326 ATTACHMENT 1 be responsive to Caltrans' most recent comments on the previous document. The revised document (1 electronic and 1 print-ready hard copy) will be submitted to the City for one cycle of review and comments, and then to Caltrans one cycle of review and comments. Caltrans will then forward the revised document to FHW A. 4.3. Prepare Final ORIS MFA will respond to comments on the ORIS that are received during the CEQAlNEPA public circulation period, and will revise the document where appropriate. An administrative final document (1 electronic and 1 print-ready hard copy) will be submitted to the City for one cycle of review and comments, and then to Caltrans one cycle of review and comments. Caltrans will then forward the final document to FHW A. 5. Section 4(1) Evaluation 5.1. Data Collection & Analysis MFA will identify all Section 4(f) resources (i.e., public parks and recreation areas, public wildlife and waterfowl refuges, and significant historic sites) in the project area. This effort will be coordinated with the updated historic resources surveys conducted as part of Task I. 5.2. Prepare Draft Section 4(1) Evaluation A new Section 4(f) Evaluation will be prepared to replace the previous document. The new document will describe alternatives that have been investigated to avoid the use of Section 4(f) properties and the measures taken to minimize harm to the Section 4(f) properties. The new Section 4(f) Evaluation will include the revised information and analyses resulting from the revised Section 106 documentation in Task I. The new document will be drafted in accordance with all applicable Caltrans and FHWA procedural and substantive requirements, including the FHWAlFTA regulations for Section 4(f) compliance codified at 23 CFR 9771.135, the FHWA Technical Advisory T 6640.8A (1987), the FHWA Section 4(f) Policy Paper (1987), the FHWA Western Resource Center Section 4(f) Checklist (1997), and the FHWA California Division Environmental Checklist - "Draft" Environmental Documents (1998). The new document (1 electronic and 1 print-ready hard copy) will be submitted to the City for one cycle of review and comments, and then to Caltrans one cycle of review and comments. Caltrans will then forward the new document to FHWA. 5.3. Prepare Final Section 4(1) Evaluation MFA will respond to comments on the Draft Section 4(f) Evaluation that are received during the CEQAlNEPA public circulation period, and will revise the document where appropriate. An administrative final document (1 electronic and 1 print-ready hard copy) will be submitted to the City for one cycle of review and comments, and then to Caltrans one cycle of review and comments. Caltrans will then forward the final document to FHW A. 6 -~ 2003-326 ATTACHMENT 1 6. Traffic If a new or updated Traffic Study is required, it is assumed that it will be prepared by another member of the project team. It is assumed no other technical studies will be necessary. Task III. IS/EA (assumed) The findings of the technical studies identified above will be used to determine the appropriate CEQA and NEPA documentation for the project. If the proposed project would not result in any unavoidable significant adverse impacts, it would qualify for a Negative Declaration (NO) or Mitigated Negative Declaration (MND) under CEQA and a Finding of No Significant Impact (FONSI) under NEPA. The appropriate environmental document that would be prepared and processed to obtain approval of the ND or MND and FONSI would be an Initial Study/Environmental Assessment (IS/EA). The attached cost proposal includes an estimate to prepare and process the IS/EA based on the previous EA prepared by PBQ&D and the updated technical studies described above. 1. Data Collection & Analysis MFA will review the previous Draft Environmental Assessment (EA) document and obtain whatever data and other information is necessary to prepare a Draft IS/EA document. 2. Update and Revise Draft IS/EA 2-1. MFA will revise the previous EA document to incorporate the most recent Caltrans comments and to incorporate any new or modified information resulting from the Task II technical studies and Task 111-1 data collection. MFA will be available for up to 3 meetings total with Caltrans staff in order to ensure that the Draft IS/EA is responsive to the most recent Caltrans comments on the previous EA document. The Draft IS/EA will be prepared in accordance with the applicable procedural and substantive requirements of Caltrans and FHWA for Draft IS/EA documents. 2-2. An Administrative Draft IS/EA (1 electronic and 1 print-ready hard copy) will be submitted to the City for one cycle of review and comment, and then to Caltrans for up to two cycles of review and comment. Following receipt of an integrated set of comments from Caltrans for each review and comment cycle, MFA will revise the Administrative Draft IS/EA accordingly. MFA will then submit 1 electronic and 1 print-ready hard copy to the City for submittal to Caltrans. 2-3. CaItrans will submit the Administrative Draft IS/EA to FHWA for one cycle of review and comment (including FHWA legal sufficiency review). It is assumed that the FHWA comments will not require that any additional analyses or technical studies be performed. It is also assumed that Caltrans and FHW A will approve the Administrative Draft IS/EA document for public circulation with no additional comments. 7 2003-326 , ATTACHMENT 1 3. Circulate Draft IS/EA A notice of availability (NOA) of the Draft IS/EA and a mailingldistribution list will be prepared by MFA, following approval of the Draft IS/EA by Caltrans and FHWA for public circulation. The NOA will be prepared for publication in a local newspaper and sent to the City for one cycle of review and comment. Following any revisions based on the City's comments, the NOA and mailingldistribution list will be submitted to Caltrans for one cycle of review and comment. All review submittals of the NOA and mailingldistribution list will be electronic. The final NOA will be submitted to the City in hardcopy and digital format (1 electronic and 1 print-ready hard copy) for publication in a local newspaper by the City. MFA will provide up to 50 hard copies of the Draft IS/EA to the City for public distribution. It is assumed that the City will make the Draft IS/EA available for public review and will distribute the Draft IS/EA to all responsible, cooperating, and jurisdictional agencies (as identified in the mailingldistribution list to be prepared by MFA), to any groups or individuals who have requested a copy of the document, and to the State Clearinghouse (Governor's Office of Planning and Research). 4. Public Meeting This scope assumes that one public meeting may be held at the discretion of the City, and that the notice of this public meeting will be identified in the NOA. In consultation with the City and Caltrans, a date and location for the public meeting will be identified. It is assumed that MFA's Project Manager, Lead Environmental Planner, and Lead Architectural Historian will attend the public meeting, and that up to four 3D-inch x 40- inch boards, a handout describing the project, and sign-in sheets will be provided by MFA. It is assumed that the City will reserve the meeting location and will provide any other items required for the hearing (e.g., tables and chairs, court reporter [if required], and audiolvisual equipment). 5. Prepare FinaIIS/EA 5-1. Based on the comments received during the public circulation period and at the public meeting, MFA will prepare an Administrative FinallS/MND - EAlFONSI, and a Mitigation Monitoring and Reporting Report. MFA will first prepare a draft comment response matrix to document the proposed responses to the comments received during the public circulation period and at the public meeting. MFA will submit the draft comment response matrix (1 electronic and 1 print-ready hard copy) to the City for one cycle of review and comment, and then following approval by the City, to Caltrans for one cycle of review and comment. Following approval of the draft comment response matrix by the City and Caltrans, MFA will assemble the Administrative Final IS/MND - EAlFONSI document. The Administrative Final IS/MND - EAlFONSI (1 electronic and 1 print-ready hard copy) will then be submitted to City and Caltrans for one concurrent cycle of review and comment. 5-2. Following the receipt of an integrated set of comments from the City and Caltrans, a revised Administrative Final IS/MND - EAlFONSI will be prepared and submitted to the City (1 electronic and 1 print-ready hard copy). The revised Administrative Final document will then be submitted 8 2003-326 . ATTACHMENT 1 by the City to Caltrans for submittal to FHW A for one cycle of review and comment. 5-3. Following receipt of an integrated set of comments from FHWA, MFA will prepare the Final IS/MND - EA/FONSI document. MFA will submit the Final IS/MND - EA/FONSI (1 electronic and 1 print-ready hard copy) to Caltrans for one cycle of review and approval. MFA will then prepare and submit up to 50 copies of the final document and 1 electronic copy of the document on compact disk to the City for final distribution. 5-4. Assuming the City approves the proposed project and the Final IS/MND, MFA will prepare a Notice of Completion (NOG) and Notice of Determination (NOD) for submittal to the State Clearinghouse. This will begin the CEOA 30-day statute of limitations period and shall be considered the final CEOA environmental documentation task for MFA. 5-5. 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