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Home My WebLink About2003-300 , I . RESOLUTION NO. 2003-300 2 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO APPROVING AMENDMENT NO. 1 TO THE BILLING SERVICES AGREEMENT WITH STAT PHYSICIANS' SERVICES FOR FIRST RESPONDER, PARAMEDIC, AND MEMBERSHIP FEES. 4 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. On August 20, 2001 the Mayor and Common Council adopted Resolution No. 8 9 10 II 12 2001-262 authorizing the city to enter into a billing service agreement with Stat Physicians' Services for first responder, paramedic, and membership program fees, for the term of September 1,2001 through June 30, 2003; SECTION 2. The Mayor is hereby authorized to execute Amendment No. I to the Billing Services Agreement with Stat Physicians' Services (attached and incorporated herein as Exhibit A) 13 14 which extends the Agreement month to month and sets compensation for services at 9% of bill 15 collections plus $1,250 per month postage as of July 1,2003. 16 SECTION 3. The authorization to execute the above referenced Amendment No. 1 tS 17 rescinded ifit is not executed within sixty (60) days of the passage ofthis resolution. 18 IIII 19 20 IIII IIII 21 IIII 22 IIII IIII 23 24 IIII IIII IIII 25 26 27 IIII 28 IIII 1 , 1 2003-300 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN' BERNARDINO APPROVING AMENDMENT NO. 1 TO THE BILLING SERVICES AGREEMENT WITH STAT PHYSICIANS' SERVICES FOR FIRST RESPONDER, PARAMEDIC, AND MEMBERSHIP FEES. 2 3 4 5 6 7 8 9 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a j t. regular meeting thereof, held on the 17th day of November ,2003, by the following vote, to wit: NAYS ABSTAIN ABSENT AYES Council Members: x ESTRADA LONGVILLE 10 x II McGINNIS x 12 DERRY x 13 14 15 x SUAREZ x ANDERSON McCAMMACK x 16 ~ 1 "'~ f;). ~J,-, Rac el G. Clark, Ctty Clerk 17 18 19 The foregoing resolution is hereby approved this 2(7 '(1 day of November, 2003. 20 ~.~,4J~~A~ Wendy~arnmack, Mayor Pro Tern City of San Bernardino 21 22 23 Approved as to form and legal content: 24 James F. Penman City Attorney 25 26 27 28 BY:~~~ 2 r--m I 2003-300 Exhibit A I 2 3 AMENDMENT NO.1 TO BILLING SERVICES AGREEMENT 4 This Amendment No.1 is entered into this 17th day of November, 2003, between Stat Physician's Services ("Contractor") and the City of San Bernardino ("City"). 5 WHEREAS, on September I, 200 I, Contractor and City entered into a Services Agreement 6 for billing services for first responder and paramedic fees (copy attached and incorporated herein as Attachment A); and 7 WHEREAS Contractor and City wish to amend said Services Agreement; o " 9 NOW THEREFORE, the parties hereby agree to amend said Services Agreement as follows: 10 11 12 13 14 15 16 17 18 19 . 20 21 Section 2 of said Services Agreement is amended to provide that commencing July 1, 2003, Contractor shall be paid for such services an amount equal to 9% of bill collections plus $l746 per month postage. !"tS'6 . '" .riB Section 4 of said Services Agreement is amended to extend the term on a month to month basis commencing July I, 2003. Either party may terminate said Services Agreement upon thirty (30) days written notice to the other party. I. 2. 3. All other terms and conditions of said Services Agreement remain unchanged. dino Stat Physicians Services By: cCammack, Mayor Pro Tern Attest: (]. . I " ;..... t>, I. A ~- /.,.J . L.-L<L"-1"....... Racl1el Clark, City Clerk 22 23 Approved as to form and legal content 24 25 James F. Penman City Attorney By: ~J......A', 26 27 28 HE/cj[AmdNo.l Bi11ingService.Agreement] 2001-262 Attachment "A" 2 3 SERVICES AGREEMENT 4 THIS AGREEMENT is entered into this 1st day of September, 2001. between Stat Physicians' Services ("CONTRACTOR") and the CITY OF SAN BERNARDINO ("CITY)". 5 6 WHEREAS, CITY has need for billing services for first responder and paramedic fees; 7 WHEREAS, CONTRACTOR is competent, experienced and able to perform said services; and, 8 WHEREAS, CONTRACTOR has provided the most advantageous and best responsible proposal for such services; 9 10 NOW THEREFORE, the parties hereto agree as follows: II I. CONTRACTOR shall furnish billing services as indicated below: 12 13 A. Initial invoices will be mailed out within 3 days of receipt of paramedic run tickets. The following billing schedule will be followed: 14 Initial Invoice Second Notice Past Due Notice Collection Final Demand Immediately 30 days 45 days 60 days 75 days 15 16 17 B. All follow-up work required in order to collect insurance payments, including additional correspondence and telephone calls, will be performed by the CONTRACTOR and logged automatically in the patient's ledger. 18 19 C. CONTRACTOR will maintain current membership roster for the Paramedic Membership Program. The CONTRACTOR will bill for a.'ld maintain any new Membership Program the CITY may develop as well as renewal notices. 20 21 22 D. CONTRACTOR will submit to the CITY documentation of each tirne they work a delinquent account, whether it be a phone call or correspondence with the patient or insurance company. A notation will be made on the patient's record of the date and information learned from the contact person. Information such as mail returned or phone disconnected, etc., will also be recorded. The CONTRACTOR has a message box on their statements where the patient will be informed helshe is delinquent, and if no response, a deadline before collection and then a final demand all in the time frame the CITY prefers (up to 75 days). 23 24 25 26 E. Over 90 day cash accounts will be referred to the CITY along with above documentation of contact and recommendation made for turnover to collection agency or recommendation for write-off. 27 28 1 2001-262 . F. CONTRACTOR will provide two separate reports to the CITY, one for those recommended for collection and the other for recommended write-offs. These reports to be generated twice a month. G. Both reports will include all information regarding the patient: name, date of service, employer, reason why account is uncollectible, proof and dates of the CONTRACTOR's attempts to collect on the account. Upon approval and direction by the CITY, the CONTRACTOR will reference in billing history the date account is written-off and reference collection agency assigned to account. The CONTRACTOR will then return to the CITY accounts to be assigned to outside collection agency. H. CONTRACTOR will collect and log into departmental receipt all funds collected as a result of services provided by the CITY within two days of receipt. They will be logged by the CONTRACTOR and delivered to the CITY by mail/courier. A check will be issued to the CITY monthly with a detailed report showing all payments, refunds, and adjustments. Over the term of this Agreement, CONTRACTOR shall be paid for such services an amount equal to 7% of bill collections. CONTRACTOR shall provide Fire Department with a monthly invoice in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains the right to challenge all or any part of an invoice. The initial term of this Agreement shall be two (2) years from the date first shown above and is subject to termination by either party upon thirty (30) days written notice to the other. There may be one-year extensions. CONTRACTOR shall indemnify, defend and hold CITY, its officers, employees and agents harmless from any claim, demand, liabiiity, suit, judgment or expense (including, without limitation, reasonable costs of defense) arising out of or related to CONTRACTOR's performance of this agreement, except that such duty to indemnify, defend and hold harmless shall not apply where injury to person or property is caused by CITY's willful misconduct or sole negligence. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as "attorney's fees" for the purposes of this paragraph. While not restricting or limiting the foregoing, during the term of this Agreement, 2 'I 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2001-262 CONTRACTOR shall maintain in effect policies of comprehensive public, general, and automobile liability insurance, in the amount of $1,000,000 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY's Risk Manager prior to undertaking any work under this Agreement. The policies shall name the CITY as an additional insured and shall provide for ten (10) day notification to the CITY if said policies are terminated or materially altered. 7. CONTRACTOR shall perform work tasks as directed by the Fire Chief or designee, but for all intents and purposes, CONTRACTOR shall be an independent contractor and not an agent or employee of the CITY. 8. In the performance of this Agreement and in the hiring and recruitment of employees, CONTRACTOR shall not discriminate on the basis of race, creed, color, religion, sex, physical handicap, ethnic background or country of origin. 9. Any notice to be given pursuant to this Agreement shall be deposited with the United States Postal Service, postage prepaid and addressed as follows: . TO THE CITY: Larry Pitzer, Fire Chief City of San Bernardino Fire Department 200 East Third Street San Bernardino CA 92410 TO THE CONTRACTOR Stat Physicians Services P.O. Box2310 San Bernardino CA 92406 (909) 425-8155 3 NOV-13-03 14:44 ~ov 1~ 03 03:07p 909 384 5181 P 01 R-15G Job-G01 san be~nardino cit~ Fire 909 384~5281 . p.2 2001-262 Nothing in this paragraph shall be construed to prevent the giving "f notice by personal servIce. 2 3 IN WITNESS WHEREOF, the parties hereto have executed this j,greement on the day 15 16 17 18 ATTEST: ~c_juY.. /:1. C-t,<-k..L Rachel '(:;wk, City Clerk Ap Jroved as to form ane legal content: 19 20 James F. Penman City Attorney 21 By: L ?~ (J 22 23 24 25 26 27 28 4