HomeMy WebLinkAbout2003-207
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RESOLUTION NO. 2003-207
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING SUBMITTAL OF AN APPLICATION FOR THE
FY 03 104 ENHANCEMENT OF COMMUNITY POLICING GRANT FROM THE U.S.
DEPARTMENT OF JUSTICE.
SECTION 1.
That the Mayor and Common Council of the City of San
Bernardino hereby ratify the submittal of an application for the FY 03 I 04 Enhancement of
Cornrnunity Policing Grant in the amount of $250,000 from the U.S. Departrnent of Justice,
and authorize acceptance ofthe grant.
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2003-207
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING SUBMITTAL OF AN APPLICATION FOR THE
FY 03 I 04 ENHANCEMENT OF COMMUNITY POLICING GRANT FROM THE U.S.
DEPARTMENT OF JUSTICE.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
jt.
Common Council of the City of San Bernardino at a reg. meeting thereof, held on the 21st
day of
July ,2003, by the following vote, to wit:
Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA X
LONGVILLE X
MCGINNIS X
DERRY X
SUAREZ X
X
ANDERSON
MCCAMMACK X
Gordon McGinnis, Mayor Pro Tern
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
27 By: L 7,P~
28 0
OMB no. 1103.0085 (exp. 10/31/03)
Community Policing Development Application Packet
Please answer all of the following questions completely, and type all answers.
I. Project Description
. Provide an executive summary and a detailed project description. If applicable, please
include a discussion of any requirements detailed in a request for proposals and how this
project will advance community policing/assist other agencies in advancing community
policing. The project description should not exceed 15 double-spaced pages and must
include the following information:
1. An explanation of the specific public safety need that this project will address.
2. An explanation of why your agency is unable to address this public safety need
without Federal assistance.
. If applicable, please describe how your agency will engage the community throughout the
project.
. Provide a detailed implementation plan that outlines project goals and objectives.
Please include a project timeline.
II. Law Enforcement Executive/Program Official Information
(please complete the following information about the Law Enforcement Executive (for law
enforcement agencies) or Program Official (for non-law enforcement agencies) with the
authority to apply for this grant on behalf of the applicant agency. If the grant is awarded,
this position would be responsible for the programmatic implementation of the award.)
Applicant's Legal Name: San Bernardino Police Department
Applicant's EIN Number (9-digit # assigned by the IRS):
95.6007721
Applicant Executive's Name: Michael Billdt
Title: Assistant Chief of Police
710 North "0" Street
Applicant's Address:
City: San Bernardino
CA
State:
Z. C d 92401
lP 0 e:
Telephone: (909) 384-5610
Fax: (909) 388-4950
Federal Congressional District(s) (Number):
43
The total amount of Federal funds requested under this proposal: $ 250,000.
Population of jurisdiction of primary applicant (if applicable): 1 94 , 1 00
The Primary Applicant's Fiscal Year: From: ~/~I ~ To:~/~/..Qi...
The Primary Applicant's Federal Cognizant Agencypepartment of Health & Human Res.
(A Federal Cognizant Agency, generally, is the Federal agency from which your jurisdiction
receives the most Federal fUnding. Your Federal Cognizant Agency also may have been
previously designated by the Office of Management and Budget.)
Is the primary applicant delinquent on any Federal debts? 0 Yes 41 No
(IF YES, PLEASE EXPLAIN ON A SEPARATE SHEET.)
Anticipated Program Start Date: 7 / 0 1/ 0 3 End Date: 6/3 0 / 0 4
Application Contact PersonlProject Manager: Jill Fonz i
Telephone: (909) 388-4831
E '1 fonzi ji@sbcity.org
-mal: -
Fax: (909) 388-4915
Ill. Government ExecutivelFinancial Official Information
(please complete the following information about the Government Executive (for
government agencies) or Financial Official (for non-government agencies) with the
authority to apply for this grant on behalf of the applicant agency. If the grant is awarded,
this position would be responsible for the financial aspects of the award.)
Government Executive OR
Financial Official's Name: Barbara Pachon
Title: Director of Finance
Address: 300 North "D" street
C't San Bernardino
I y:
Telephone: (909) 384-5242
State: CA
Zip Code: 92402
Fax: (909) 384-5043
IV. .!'ype of Agency:
'\It State PolicelHighway Patrol, Local, Tribal Government Agency
.
o Institution of Higher Education
o Non-profit Organization
o Profit Organization
o Other (please specify)
False statements or claims made in connection with COPS grants may result in fines,
imprisonment, debarment from participating in federal grants or contracts, and/or any
other remedy available by law.
I certifY that the information provided on this form is true and accurate to the best of my
knowledge.
V.
~
f Michael Billdt, Asst. Chief
Signature of the Law Enforcement Executive or Program Official with the authority to
apply for this grant on behalf of the applicant agency
of Polic
Date: fR-.)$-o3
<Zr~~~~~ Barbara Pachon, Director of Finance
Signature of the ovemment Executive or Financial Official with the authority to apply for
this grant on behalf of the applicant agency
Date:
VI. Budget (your agency must address the following two items):
Items requested must be in addition to items already funded in your agency's budget. In
other words, COPS fUnds cannot be used to pay for any item for which your agency has
already budgeted.
1. Submit an itemized budget that lists the items your agency will request. A Budget
Detail Worksheet is attached, in addition to general budget guidelines.
. Indirect Costs are allowed only if the applicant has a Federally approved indirect
cost rate. A copy of the rate approval (fuRy executed, negotiated agreement)
must be attached.
. If fringe benefits are being requested, please provide a detailed breakdown of the
items that are included in the applicant's fringe benefit percentage rate.
2. Submit a budget narrative. Provide a brief, but detailed, description of the items
requested and how these items relate to the project goals and objectives.
VII. Addenda
. Assurances (please sign and return)
. Certifications (please sign and return)
. Disclosure of Lobbying Activities (please sign and return if applicable)
Please be advised that a hold may be placed on this applicalion if it is deemed thai the applicant
agency is not in compliance wilhfederal civil rights laws and/or is not cooperaling with an
ongoing federal civil rights investigation.
VIll. Return Address
Applications should be no longer than 15 pages, double-spaced. Submit one original and
four copies to:
u.s. Department of Justice
Office of Community Oriented Policing Services (COPS)
11 00 Vermont Avenue, NW
Washington, DC 20530
Attn: Angel Winters, PPSE
For Overnight/Express deliveries, please substitute the zip code 20005.
Paperwork Reductton Act Notice
The public reporting burden for this collection of information is estimated to average 8 hours per response,
including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed,
and completing and reviewing the application. Send comments regarding this burden estimate or any other aspect of
this collection of information. including suggestions for reducing this burden, to the Office of Community Oriented
Policing Services. U.S. Department of Justice. 1100 Vermont Avenue N. W. Washington. DC 20530; and to the Public
Use Reports Project. Office of Information and Regulatory Affairs, Office of Management and Budget, Washington,
DC 20503. OMB no. 1103-0085 (exp. 10/31/03)
PROBLEM STATEMENT - OpeD Topic
For the past eight years the Crime Free Rental Housing Program has been training
landlords and property managers in effective property management techniques. The program has
been recognized in the U.S. Department of Justice monograph "Keeping Illegal Activity Out of
Rental Property" and has fielded hundreds of calls from cities all over the country wanting to
look at the program. Over 80 cities in the State of California have requested permission to
copyright the city of San Bernardino's Crime Free Rental Housing Manual to implement the
training program in their city.
Robberies within the City of San Bernardino's small business communities is on the rise
and becoming a chronic problem, and a public safety concern for the police department. The
statistics for robberies in the City of San Bernardino for the year 2000 were 663, for year 2001
were 829, and for year 2002, 887. Through May 2003 there have been 430 robberies within the
City of San Bernardino, which is an increase of 31.1 0% over this time last year.
Ex-offenders paroled to San Bernardino have many barriers to becoming productive,
responsible, and law-abiding citizens, and consequently, pose a considerable risk to public safety.
Contributing to these barriers is a unique set of social factors present in the City of San
Bernardino. For example, 60% of housing in the city is comprised of rental property, while 40%
of the residents are on public assistance. In 1997, unemployment in San Bernardino was 16%,
approximately twice as high as the national average. Contributing to unemployment, the City of
San Bernardino has a limited number of employment opportunities due to major job losses and
company closures. Rockwell International Corporation, Lockheed Missiles and Space Company,
Santa Fe Railroad, May Company, Southland Corporation and Fleetwood Trailers all left the city
of San Bernardino in the last decade and took with them over 2,500 jobs combined. In addition,
the closure of Norton Air Force Base has accounted for 10,000 additional jobs no longer in
existence. Also reflective of the area's economic decline are the 17.9% of residents in San
Bernardino living below the federal poverty level.
Illustrative of the crime problem in San Bernardino, the California Crime Index for Part I
Crimes reports that 8,989 such crimes were committed in the city during the year 2002. This
total includes 2,489 violent crimes (46 murders, 102 rapes, 887 robberies, and 1454 aggravated
assaults) and 5,046 property crimes (2,340 burglaries and 2706 motor vehicle thefts). The City of
San Bernardino has the highest number of Part I crimes throughout San Bernardino and Riverside
counties, and is ranked 10th in the state overall in this same category. Due to the economic slow
down, and a population of 194, I 00 this problem is only going to get worse.
The small business community does not have the luxury of a loss prevention department
like the large corporate stores. This puts them at a disadvantage and often turns them into victims
of crimes such as robbery, petty theft, take-over armed robbery, shop lifting, bad checks, even
being followed with the days receipts then robbed or car jacked.
PROGRAM DESCRIPTION
The grant will allow us to create a Pilot Crime Free Business Program. This program
will educate small business owners in crime prevention techniques. This will be a two-phase
process and utilize the Crime Prevention Through Environmental Design (CPTED) concept. The
first phase will be a four-hour education and certification training class. Topics discussed will
include: burglary, shoplifting and internal theft prevention, robbery prevention, check, credit card
and refund fraud, graffiti, private property tows, CPTED, preventing arson, vandalism, and how
to handle the employee who was just robbed. This training will also cover how to be a good
witness, emergencyldisaster preparedness plans, homeland security, and develop a emergency
handout for them to utilize in their businesses for easy access in case of an emergency.
The second phase of the program will consist of a CPTED inspection. In preparation for
this program a business inspection utilizing the CPTED concept has been created. The area CSO
II's will go to the businesses and complete the CPTED inspection. Once the business has
completed the necessary changes, a Crime Free Business certificate of completion will be issued.
Once the two phases of the program are completed the business owner will be given a
static cling sign stating they are a "Team Member of the Crime Free Business Program" and are
working in partnership with the police department. The local small business community has
been asking for our assistance with this education. This education is necessary so business
owners can take effective steps in protecting themselves and their investments in our community
and forming a partnership with the police to improve their quality of life. Owners and business
managers will reap the benefits of reduced crime, better community awareness, increased
property values, and more attractive business communities. Currently the education has been
done on an as-needed basis and is time consuming for our area commanders and detectives.
The project will recruit participants from the top 10% list of businesses who are being
victimized, and their neighboring businesses. This program will utilize our business licensing
records by sending invitations with business registration renewals to encourage attendance. The
newspaper and local cable channel will be utilized for advertisement to encourage the business
community to attend. This will assist in raising awareness and get neighbors to report suspicious
behavior they may witness at neighboring businesses.
The goal of the Pilot Crime Free Business program is to educate the small business owner
in crime prevention so they can assist the officers in creating a safer environment, and lower the
number of robberies occurring in the city. Once the grant has been awarded, the first training
session will be conducted in approximately August of 2003. During the first few training sessions
"The Business Owners Training Manual" will be developed and published. Once the manual has
been completed it will be submitted, along with other training materials to the U.S. Department
of Justice (COPS office) to make available to other agencies in need of this type of community
policing program. The Crime Free Business Program staff will make themselves available for
other agencies to visit our training and will assist them in irnplementing this program in their
community. The grant will fund the salary for a full time Adrninistrative Clerk III, who will
assist with the creation of the Business Owners Training Manual, creating and maintaining
training materials, creating and mailing necessary letters and correspondence, and keeping
business files and data entry current.
In preparation for the Crime Free Business Program, suspect ID tablets, height markers
and a CPTED business inspection, as well as signs have been created for participants in the
program. A translator will translate the suspect ID tablets into Spanish and Vietnamese so the
victim will be more comfortable when trying to get a complete description of a suspect after a
traumatizing experience. Currently they are available in English and Korean. The Crime Free
Business Program will conduct training classes on a bi-monthly basis with Phase II inspections
completed the subsequent month.
A test training has been conducted and had about 50 participants at this session, some
came from outside the city for the education. The test training was a mini two-hour session and
did not get into the more complex details that will be covered in the four-hour training. The
response was outstanding and the participants could not say enough about the wealth of
information that was provided. The information that will be included in the four-hour training is
greater in content, and will assist in the effort to reduce crime, clean up business properties, and
build a partnership between the police department and the business community.
This grant will also fund the Crime Free Rental Housing Enhancement program which
will give the police department a tool that will allow them to directly dial areas, groups or
neighborhoods and leave a 30 second message. The system is called Reverse 911 Interactive
Community Notification, and is designed so the user can create and launch an emergency
message in just a few minutes. This user-friendly interface allows map-based geographic calling
or list calls. The user can create calling zones on-the-fly, based on immediate circumstances, like
a missing child, or a police standoff in a neighborhood where the public needs to stay inside their
homes. The device can be used for pre-planned events such as notitying citizens of a
neighborhood crime briefing, or for making the apartment community aware of a cat burglar.
This tool can be accessed by simply signing on to the Reverse 911 system, choosing the type of
activity to be performed, and filling in the appropriate fields within the easy to understand
windows screen. The user can then send a message via voice, faxes, or can conduct a phone
survey. The user can choose if they want the recipients to respond to the message, designate the
calling zone or list, schedule time for the calls to begin and launch the session. The entire process
to set up an outbound calling session, message and launch the calls takes just a few minutes, but
could save hundreds of man-hours and it could save lives. This tool will benefit the business
and residential communities as a whole by making them more aware of what's going on in their
perspective neighborhoods. Therefore more community members will want to be involved in the
process to improve their own quality of life. This will also help build the partnership between the
community and the police who serve them.
PROGRAM EVALUATION
The evaluation monitor will identifY two business areas where this program training
will be delivered and monitored to evaluate the program's progress and effectiveness.
The Criminal Justice Department at California State University San Bernardino will be
evaluating the project. The evaluation methodology will include an experimental design with
control and experimental areas. The outcomes from the program areas will be compared to
similar control areas.
Specifically, the evaluation component will include:
I. Pre-project survey of officers, business people, and surrounding residents of crime and
neighborhood conditions and opinions of what needs to be done. These surveys will
provide information relative to the perceptions relative to needs in the areas and impressions
of the effectiveness of police programming. Pre, mid-point, and post questionnaires will be
used for some of the population groups.
2. During and after analysis of calls for service and crime. The primary objective of the
program is to reduce crime and disorder as measured by crime reports and calls for service.
Calls and a variety of crime statistics will be compared beginning at least six months prior to
implementation and during the program. It is anticipated that at least 12 months of data will
be statistically analyzed. Additionally, this data will be collected for a control area. This
analysis will reveal if the program had the desired outcome.
3. Photographs depicting the condition of the business pre and after program. One of the
objectives of the program is to encourage business owners to buy into the "broken windows"
philosophy. Thus, officers assigned to the program will encourage business owners to make
repairs and clean up their businesses and surrounding areas. The police will also work with
other city departments to help facilitate this cleanup. Pre and post photographs will be used
to determine if there have been changes in the areas.
Once the Crime Free Business Program is up and running, the cost of maintaining the
program should decrease within two years, and will be consolidated within the Crime Free Rental
Housing Program as the grant concludes. Program staff and possibly other police personnel will
attend Crime Free conferences to stay abreast on any new laws or legislation regarding
businesses. The experiences of the Crime Free Business Program will be shared with the law
enforcement community. This program will adhere to the ADA standards throughout the manual
development and implementation of the program.
Budget Detail Worksheet
Organization Name and State:
San Bernardino Pnlir.A r~lifnYn;~
.
ORI # (FBI ill Number) (if applicable):
CA03610
1....-
List each requested position by title, if available. Show the annual sa1ary rate and the percentage of time to be
devoted to the project Compensation paid for employees engaged in grant activities must be consistent with that
paid fur similar work within the applicant's organization.
Namerritle
Computation
Cost
Administrative Clerk III
dedicated full time to program
2,427. X 12 months
Total: S 29 124
, .
l fI1III8l11E11t1
Fringe benefits should be based on actual known costs or on an established formula. Fringe benefits are for
the personnel listed in budget category (A), and only for the percentage of time devoted to the grant project.
Nameffitle
Computation
Cost
Sub Total
$2,038.68
$422.30
$1,019.34
$ 72.81
$3,716.22
$7,269.35
PERS paid by Employer salary X 7%
Medicare salary X 1.45%
Workers Comp salary X 3.5%
Unemployment salary X.25%
Health Care salary X 12.76%
Total: S 7, 269.
ClItn11IJdty f1oIIt:Q/ 11B~1tJIlt I'rrJptJaaI P_,t
COPS AppIc8"'1
*
2 I Budget Detail Wortsheet
c.TrIIII
Itemize IeqUested I1avel expenses of project pmonne1 by purpose (e.g.. site visits, advisory group meetings).
Show the basis of computation, including sep..oth.1isting of I1avel costs, lodging and meals. Identify the
location of I1avel ifknown.
PurpoIe ofTnvel Locatio. Item Compatatio. Cost
International Crime Free Conference - Mesa Ari7Dna 2 people
Air fare 2 X $300. = $600.
Hotel 4 night stay 2 people approx. $500.
Meals $45. Per day X 4 days X 2 people $360.
Attendance for 2 at conference 2 X $200. $400.
National Crime Prevention Conference - Washington DC
Air fare 2 X $500. = $1 ,000.
Hote14 nights at $164. Per night + tax approx. $800.
Meals $45. Per day X 4 days X 2 people $360.
Attendance for 2 to conference 2 X $250. $500.
Various Program related Trade Shows - unknown locations
Air fare 2 X $1,000.
Hotel
Meals
Attendance fees
approx.
approx.
approx.
$2,000.
$2,000.
$500.
$1,000.
Total: S 14 7nn
,
Subtotal: $1 0,020.
I.. .
. .
I
List requested IIOIICJlIlC1IlIle ecp.;pm..nt N...-j:",.ndAhle ecp.ipmenI is tangible property having a useful life of
more than two years and an acquisition cost ofSS,ooo or more pta' unit. Expmdsohle items sbou1d be inclu,w
eiJber in !be "Supplies" ...dIe&OIY or in !be "Otber" ~OIy. Applicauts sbouId lIII81yze !be cost benefits of
pUIl"holling versus leasing equ~ especially bigIKc8t iIl:mS and those subject to mpid ~Jmir,al advances.
Rented or leased equipment should be listed in !be "CoDt:mctual" o:ategory.
Item
Compatatioa
Cost
Reverse 911 Interactive Community Notification System
Installation, data base maintenance for first year, training, 3 extra licenses for remote access.
2 years maintenance 85,000.
Total: S 8'> r 000.
e....Il-ily,- - 1111 1IB....'flJlltl'rf1t11JBlll PBctBl
I CII'I bti/if;.1iDII I
*
2 I Budget Detail Worksheet
Travel Continued:
l TrnIIII
Itemize requested travel expenses of project personnel by purpose (e.g., site visits, advisory group meetings).
Show the basis of computation, including separate listing of travel costs, lodging and meals. Identify the
location of travel if ilnown.
Purpose of Travel
Location
Item
Computation
Cost
Travel related to training and education
locations to be announced for 2 people
air fare Aprox 1,000. X 2 = 2,000.
Attendance for 2 aprox 500. X 2 = 1,000.
Hotels aprox 1,000.
Meals 45 a day X2 people aprox 500.
Total: S 14,700.
Subtotal: $ 4 r:; 0/\
.
1 r.;."....l
List requested nonexpendable equipment. Nonexpendable equipment is tangible property having a useful life of
more than two years and an acquisition cost of $5,000 or more per unit. Expendable items should be included
either in the "Supplies" category or in the "Other" category. Applicants should analyze the cost benefits of
purchasing velSus leasing equipment, especially high-cost items and those subject to rapid technical advances.
Rented or leased equipment should be listed in the "Contractua1" category.
Item
Computation
Cost
N/A
Total: S
CI1mtn/6IItY I'tiIci1t1I1BVB/Dt1I11BITl PrtJpoSaJ Packlt
I CIJPS App/icBtk1II
*
8udget Detail Wol1csheet I 3
E.t -
..
List requested items by type (office supplies, postage, and expendable equipment items costing less than $5,000,
such as books, hand-held recorders, etc.) and show !he basis for computation. Generally, supplies may include
any materials that are expendable or consumed during !he course of !he project
Supply Items
Computatiou
Cost
Printing Charges
Advertising
Postage
Materials & Office Supplies
Dues & Subscriptions
Adobe Software
Portable Display Unit
Cart - moving of materials
Program table cover
Table - Trade shows
Promotional give away items
Paper folder
Three Hole Punch
Laminator & supplies
Materials carrying case
Computer Cases
2 notebook computers 2 X $2,500. =
2 Docking stations - 2 X $500. =
2 19" flat screen monitors 2 X $750. =
2 monitor stands 2 X 100 =
2 keyboards 2 X SO. =
2 external mouse 2 X 25. =
2 IPAQ Palm computers & upsyncs
Scanners & Portable printer.I
Digital cameras
Digital video camera
Portable projector & screen
I Xerox Phaser 860 Printer approx.
25,000.
3,000.
2,000.
15,000.
1,000.
5,000.
1,000.
500.
500.
300.
7,000.
500.
500.
500.
1,000.
1,000.
5,000.
1,000.
1,500.
200.
100.
50.
2,000.
2,000.
3,500.
1,000.
4,000.
3,000.
Tota1:$ 87,150.
CDPS App//CatlDn I
GDillIIIIIIlI.y PtJIlciJtJ IBIlIIhiPtJItItIt 1'I'tl/11l881 ,_lit
*
4 I Budget Detail Worl<sheet
F. fl_ "l1li111 D.1l...1I
Consultant Fees: For each requested consultant enter the name, if known; service to be provided; hourly or daily
fee (8-hour day); and estimated time on the project. Consultant fees in excess of $450 per day require
additional justification. (please contact the COPS Office for further guidance.)
Name of Consultant
Service Provided
Computation
Cost
N/A
Subtotal: $
..............................................................................................................................
Consultant Expenses: List all requested expenses to be paid from the grant to each individual consultant in
addition to his/her fees (e.g., travel, meals, lodging).
Item
Location
Compntation
Cost
Subtotal: $
..............................................................................................................................
Contracts: Provide a description of the product or service to be procured by contract and an estimate of
the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate
justification must be provided for sole-source contracts in excess of$loo,OOO. (please contact the COPS Office
for further guidance.)
Item
Cost
Subtotal: $
Total: S
I CIJP8 Appbtltm
&ommu1itY PoI/t:kJo IIBVB/tJpmBIIt Pro'" Pack,t
*
8udget Detail Worksheet I 5
l ~ '-,-.1 CIIIII
If indirect costs are requested, a copy of the agency's fully-executed, negotiated Federal Rate Approval
Agreement must be attached.
Description
Computation
Cost
N/A
Total: S
I.... CIIIII
List other requested items that will support project goals and objectives.
Description
Computation
Cost
The Development of Evaluation
Total: S 26,757.
CDPS~I
CDmnlmIty PoIck1U IIBvB/1fJl11Bnl Proposal PackBt
*
6 I Budget Detail Worksheet
_. J
When you have completed the Budget Detail Worksheet, transfer the totals for each category to the spaces
below.
Budget Category Amouut
A. Personnel $ 29,124.
B. Fringe Benefits $ 7,269.
C. Travel $ 14,700.
D. Equipment $ 85.000.
E. Supplies $ 87.150.
F. Consultants/Contracts $
G Indirect Costs $
H. Other Costs $26,757.
Total Project Costs $250,000.
CM# 003031910
Created: March 21, 2003
I CtJPS AppIcatitJn I
tlJtnnDtty PoIlck1g IJBVB/tfIRJBRt f/rot1I1fl1J Pack.t
Budeet Narrative
The grant will purchase the necessary equipment and supplies to implement and develop the
Crime Free Business Program. It will also provide the necessary funding to develop and publish
the Business Owners Training Manual, and all training materials including the supplies needed
for the completion of the inspections. It will also purchase the reverse 911 system and
maintenance for two years, which will enhance the Crime Free Rental Housing Program as well
as the Crime Free Business Program.
A- Personnel
Hiring of an Administrative Clerk III to assist in creating the Business Owners Training Manual
and implementation of the Crime Free Business Program. This person will work 100% of the
time on this program and attend meetings, conferences and trainings with the project coordinator.
B- Frinee Benefits
The benefit package offered to a full time Administrative Clerk III; PERS, unemployment,
workers compensation, medicare, and health care.
C- Travel
International Crime Free Conference is scheduled for July 28-30, 2003 in Mesa, Arizona. The
Crime Free Business Program staff will attend for the education and current information on the
Crime Free Programs offered.
The National Crime Prevention Conference will be held October 11-14, 2003 in Washington,
DC. The Crime Free Business staff will attend to receive current information in the areas of
crime prevention, and homeland security. All program related information will be implemented
in the Crime Free Business Training.
The program representatives will attend business trade shows and association meetings to
promote the program and to educate the business community.
The program representatives will also attend local and out of state COPS conferences to present
and promote the Crime Free Business program.
The program staff will make themselves available to local and out of state agencies to present
and promote the Crime Free Business Program.
D- Equipment
Reverse 911- This system is an Interactive Community Notification, and is designed so the user
can create and launch an emergency message in just a few minutes. This user-friendly interface
allows map-based geographic calling or list calls. The user can create calling zones on-the-fly,
based on immediate circumstances, like a missing child, or a police standoff in a neighborhood
where the public needs to stay inside their homes. The device can be used for pre-planned events
such as notifying citizens of a neighborhood crime briefing, or for making the apartment
community aware of a cat burglar.
E- Supplies
Printing - Printing of training manuals, training brochures, crime prevention and disaster
preparedness packets, suspect ID tablets, certificates and other training materials.
Advertising - Placement of advertisement for prevention meetings and Crime Free
Business training classes in local newspapers and mailing program invitations through business
registration renewals.
Postage - Mailing letters, certificates, program invitations, brochures, training information and
class confirmation letters.
Office supplies - Pencils, pens, paper, paper clips, envelopes, files, folders, notebooks, and
other training supplies needed to implement and maintain the program.
Publications/SubscriptionslDues - Newspapers, training books, informative subscriptions related
to the program.
Adobe software- For use in creating a manual for the pilot Crime Free Business Program.
Software to be purchased: Adobe Photo Shop, Adobe Editor, and Adobe Page Manager. This
software will also be utilized in creating the power point presentation.
Portable display - A portable display unit that will be utilized for trade shows and
conferences.
Cart- To be utilized for transporting training materials to training facilities, conferences and
trade shows.
Table cover with program logo - To be used for trade shows and conferences as well as when
giving presentations
Table - To be utilized for conferences and trade shows
Promotional items - Purchasing promotional give away items for trainings, conferences and
trade shows.
Paper folder - For folding letters, newsletters, brochures and other program folding needs.
Three hole punch - For punching two or three holes in necessary documents and training
materials that are kept in binders and files.
Laminator - For laminating necessary training and program materials.
Material cases - To transport training materials to meetings, trade shows, and conferences.
Computer cases - For safely keeping laptop and palm computers while transporting.
Promotional lapel pins - To be given to those participants who successfully complete phase I.
2- notebook computers - for the program to be utilized for off-site presentations to local business
associations and any conferences attended. The computers will also be utilized in the
development and publishing of the Crime Free Business Owners Training Manual.
2-docking stations - for the computers so they can sync with the city network.
2- 19" flat screen monitors
2- monitor stands
2- keyboards and 2- external mouses
2-IPAO Palm computers and upsyncs
Scanners and portable printers- For use in the development and publishing of the Business
Owners Training Manual which will enable the scanning of before and after photos, that will be
displayed in the manual, and utilized for the evaluation process.
Cameras - To be utilized for phase II inspections ofthe Crime Free Business Program.
Portable proiector & screen - To conduct off-site power point training and program promotional
presentations.
F. Consultants/Contracts
Not Applicable
G. Indirect Costs
Not Applicable
H. Other Costs
Performance evaluation - The cost related to the development of the performance evaluation.
V.s. Department of Justice
Office of Community Oriented Policing Services
~.
~
Assurances
Several provisions of fedeotllaw and policy apply to all grant programs. We (the Office of Community Oriented Policing Services) need to
secure yoUt' assurm.ce that the applicant will comply with these provisions. If you would like further information about any of these
a.ssw:ances,. please contact yout state's COPS Grant Program Specialist at (800) 421-6770.
By the applicant's authorized representative's signature. the applicant assures that it will comply with all legal and administrative
requirements that govern the applicant for acceptance and use of federal grant funds. In particular, the applicant assures us that:
1. It has been legally and officialJy authorized by dIe appropriate
governing body (for example, mayor or city cooneil) to apply for chis
grant and that the persons signing the application and these
a.ssw:ances on its behtif tie authorized to do so and to act on its
behalf with respect to any issues that may arise during processing of
this application.
2 It will comply with the provisions of federal Jaw which limit certain
politico! activities of grantee employees whose principal employment
is in connection with an activity financed in whole or in part with this
grant These restrictions are set forth in 5 Us.c. ~ 1501, et seq.
3. It will comply with the minimum wage and maximum hours
provisions of dIe Feder.U Fair Labor Standards Act, if applicable.
4. It will establish safeguards, if it has not done so already, to prohibit
employees from using their positions for a purpose that is.. or gives
the appearance of being. motivated by a desire for private gain for
themselves or others, particulady those with whom they have family,
business or other ties.
5. It will give the Department of Justice or the Comptroller Genern1
access to and the right to examine records and documents related to
the grant
6. It will comply widI all requiremento imposed by dIe Department of
Justice as a condition or administrative requirement of the grant,.
including but not limited to: the requirements of OMB Circulars A-
87, A-21, A-122. or dIe Federal Acquisition Regulations, as applicable
(governing cost principles): OMB Cittubrs A-I02 or A-II0, as
applicable (Uniform Administrative Requirements for Gtmts and
Cooperative Asreemento); OMB Circular A-133 (govemiog audjto);
the applicable provisions of the Omnibus Crime Control and Safe
Streets Act of 1968, as amended; the current edition of the COPS
Gnnt Monitoring Stand2rds and Guidelines; and with all other
applicable program requirements, laws, ord~ regulations, or
circuhus.
7. If applicable. it wiD. to the extent practicable and consistent with
applicable law, seek, recruit and hire qualified members of racW and
ethnic minority groups and qualified women in order to further
effective law enforcement by increasing their ranks within the sworn
positions in the agency.
8. It will not, on the ground of race, color, religion, na.tional origin.
gender, disability or age. unlawfully exclude any person from
participation in, deny the bmc6ts of or employment to any person,
or subject any person to discrimination in connection with any
programs or activities funded in whole or in part with federal funds.
These civil rights requirements are found in the non-
discrimination provisioos of the Omnibus Crime Control and
Safe Streets Act of 1968, as amended (42 US.C ~ 3789(d)); TIne
VI of dIe Civil Righto Act of 1964, as amended (42 US.C ~
2000d); dIe Indian Civil Righto Act (25 US.C ~~ 1301-1303):
Section 504 of the Rehabilitation Act of 1973, as amended (29
US.C ~ 794): TuIe II, Subtitle A of dIe Ameri<=. widI
Disabilities Act (ADA) (42 US.c. ~ 12101, et seq.); dIe Age
Discrimination Act of t975 (42 US.c. ~ 6101, et s"'1'); and
Department of Justice Non-Discrimination Regulations
contained in TItle 28, Parts 35 and 42 (subparts C, D, E and G)
of dIe Code of Federal Regulation.
A. In the event that any court or administr.l1ive agency makes a
finding of discrimination on grounds of :race, color, religion,
national origin, gender, disability or age ag.inst dIe appli<=t after
a due process he3ring, it agrees to forwud a copy of the finding
to dIe Office of CM! Rights, Office of Justice Programs, 810 7th
Sttee~ Nw, Washington, D.C 20531.
B. G:mntees that have 50 or more employees and grants over
$500,000 (or over $1.000,000 in grants over an eighteen-month
period), must submit an acceptable Equal Employment
0pp0r1unity Plan ('EOOP', or EEOP sbort form (if grantee is
required to submit an EEOP under 28 CFR 42.302), dIal is
approved by the Office of Justice Programs. Office for Civil
Rights within 60 days of the award start date. For grants under
$500,000. but over $25,000. or for gnmteeS with fewer than 50
employees, the grantee must submit an REOP Certification.
(Grantees of less than $25,000 are not subject to the EEOP
requirement)
9. PUl'Stwlt to Department of Justice guidelines Oune 18, 2002
Feder.U Register (Volume 67, Number 117, pages 41455-41472)),
under TIde VI of the Civil Rights Act of 1964, it will ensure
meaningful access to its prognuns and activities by persons with
limited EugIisb proficiency.
10. It will ensure that any facilities under its ownership. lease or
supervision which shall be utilized in the accomplishment of the
projcct ace not listed on the Environmental Protection Agency's
(EPA) list of Violating Facilities and that it will notify us if
advised by the BPA that a &cility to be used in this grant is under
consideration for such listing by the EPA.
11. If the applicant's state has established a review and comment
procedure under Executive Order 12372 and has selected this
program for review, it has made this application available for
review by the state Single Point of Contact.
12. It will submit all surveys. interview protocols, and other
information collections to the COPS Office for submission to the
Office of Management and Budget fur clearance under the
P2petwotk ROOuctton Act of 1995 if required.
13. It will compty with the Human Subjech< Resean:h Risk
Protections requirements of 28 CFR Part 46 if any part of the
funded project contains non-exempt research or statistical activities
wbich involve human subjects and also with 28 CFR Part 22,
requiring the safeguarding of individually identifiable information
collected from research participants.
14. Punuant to Executive Order 13043. it will enforce 00.-
the-job seat belt policies and programs for employees when
ope:o.ting agency.owned. rented or penonally.ow:ned
vehicles.
15. It will oot u,e COPS fonds to ,upplant (replace) ,m...
local, or Bureau of Indian Af&irs funds that otherwise
would be made available for the purposes of this grant, as
applicable.
False statements or claims made in connection with COPS gnutts (Including cooperative agreements) may result in fines,
imprisonment, disbarment from participating in federal grnnts or contracts,. and/or any other remedy avai1able by law.
I certify that the asSllfllnCes provided are true and accurate to the best of my knowledge.
C1ft::z:t;~ will oot relieve the gtantee ~i::i,%~ligatton' under thU gtant
Signatore of Official with Prognmmattc Aothorlty (or Law Date
Enforcement Executive, a licab
Signature of 0 with Ftnancial Authority (or Government
Exe<:utive, as applicahle)
~-;l'>-03
Date
updated: March 20. 2003 e03031909cpd
U.S. Department of Jnstk:e
Office of Community Oriented Policing Services
Certifications
.
' ~
. '~
. ...,
Regarding Lobbying; Debarment. Suspension and Other Responsibility Matters; Drug-Free Wor1<place
Requirements Coordination with Affected Agencies.
Although the Department of Justice has made every effort to simplify the application process, other provisions of federal law require us to
seek your agency's certification regatding certain matters. Applicants should read the regulations cited below and the instructions for
certification included in the regulations to understmd the requirements and whether they apply to a particular applicant. Signing this fonn
complies with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," and 28 CFR Put 67, "Government-wide
Debarment and Suspension (Nonprocurement) and Government-wide Requirements for Drug-Free Workplace (Grants)," and the
coocdination requirements of the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a
material representation of act upon which reliance will be placed when the Department of Justice determines to awud the covered grant.
1. Lobbying
As required by Sectioo 1352, Tide 31 of the us. Code, and
implemented at 28 CFR Put 69, for persons entering into a gnnt or
cooperative agreement over $100,000, as defined at 28 CFR Put 69.
the applicant certifies that
A. No fedenI appropriated fonds have been paid at will be paid, by
or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer ot employee of any agency, a
member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with the making
of any fedet2l grant; the entering into of any cooperative agreement;
and the extension. continuation. ren~ amendment or modification
of any fedet2l grant or cooperative weement;
B. If aoy fonds other than fedenI appropriated fonds have been paid
or will be paid to any person fur influencing or attempting to
influence an officer or employee of any agency. a member of
Congress. an officer ot employee of Congress, ot an employee of a
member of Congress in connection with this federal gnmt or
cooperative agreement, the undersigned shall complete and submit
Standard Form - ~ "Disclosure of Lobbying Activities," in
accordance with its instructions:
C. The undersigned shall require that the language of this certification
be included in the award documents for all subawards at all tiers
(tncluding subgrmts, contracts under grants and cooperative
agreements, and subcontracts) and that all sub-recipients shall certify
and disclose accordingly.
2. Debarment, Suspension and Other Responsibility Matters (Direct
Recipient)
As required by Executive Order 12549, Debarment and Suspension,
and implemented at 28 eFR Put 67, for prospective participants in
primary covered transactions, as defined at 28 CFR Part 67. Section
67.510 -
A. lbe applicant certifies that it and its principals:
(n) Have not within a three-year period preceding this application
been convicted of or bad a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with
obtlininy, attempting to obmin, at perfonning a public (fedeW,
state or local) transaction or contr.lct under a public transaction;
violation of federal or state antitrust statutes or commission of
embez:demen~ theft, f"'gery, bribery, fuIsificatioo or destructioo
of records, making &J.se statements, or receiving stolen property;
(tiJ.) Are not presendy indicted fot ot otherwise criminally or
civilly <huge<! by a govemmenl3l entity (federal, state at local)
with commission of any of the offenses enumerated in paragraph
(A)(n) of this certificatioo; and
(tv) Have 00' within a three-yea< period precediog this
application had one or more public transactions (fedet2l, state ot:
local) terminated for cause at: default; and
B. Where the applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
explanation to this application.
3. Drug-Free Worltplace (CrlUltees Other Than Iodivkhl3ls)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined a. 28 CFR Part 67, Sections 67.615 and 67.620-
A. The applicant certifies that it will. ot will continue to, provide
a drug-free workplace by,
(i) Publishing a statement notifying employees tb:at the unlawful
manufacture. distribution,. dispensing. possession ot: use of a
controlled subst:ance is prohibited in the grantee's worltplace and
specifying the actions that will be t2ken against employees foe
violation of such prohibition;
(0) Establishing an on-going drug-free awareness program to
inform employees about ~
(a) "lbe dangers of drug abuse in the workplace;
(I) Are not prescody debarred, suspended, propused for dcbarmen~
declared ineligible, sentcoced to a denial of fedecal benefits by a state (b) The grantee's policy of maintaining a drug-free WOIkplace;
or federal court, or volunt:arily excluded from covered transactions by
any fcdecal department or agency;
(c) Any available drug counseIing. rehabilitation and employee
assistance programs; and
(d) The penalties that may be imposed upon employees for drug-
abuse violations occucing in the workplace;
(ill) Making it a requirement that each employee to be engaged in
the performance of the grant be given a copy of the statement
required by pangtaph (i);
(tv) Notifying the employee in the statement required by paragraph
(i) that. as a condition of employment under the grant, the
employee will -
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction fOr a
violation of a criminal drug statute occurring in the workplace no
later than five calend2t days after such conviction;
(v) Notifying the ageocy, in writing. within 10 caleodar days after
receiving notice onder subparngr.iph ~v)(b) &om an employee or
otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice. including position tide,
to; COPS Office, 1100 Vermont Ave., Nw, WasItingtoo, D.C
20530. Notice shall include the identification oumber(s) of each
affected grant
(VI) Taking one of the following actions, within 30 caleodar days of
receiving notice under subpar.tgnph (lV)(b), with respect to any
employee who is so convicted -
(a) Taking appropriate personnel action against such an employee,
up to and including termination, consistent with the requirements
of the Rehabilitation Act of 1973, as amended; or
(b) Requiring such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for
such purposes by a federaI. state or local health, law
enforcement or other appropriate agency;
(vii) Making a good faith effort to continue to maintain a
drug-free workplace through implementation of paragraphs
(~, (n), (m), (lV), (v) and (VI).
B. The grnntee may insert in the space provided below the
site(s) for the pet'formance of work done in connection with
the specific grant
Place of performance (street address. city, county, state, zip
code)
~an Bernardino Police Department
710 N "D" Str~~t, San R~rnar~ino
Check . if there are workplaces on file that ate oot
identified here.
Section 67.630 of the regulations provides that a grantee
that is a state roay elect to make one certification in each
fed=! fiscal yea<, a copy of which shoold be included with
each application for Department of Justice funding. States
and state agencies may elect to use O]P Form 4061/7.
Check Cl if the state has elected to complete OJP Form
4061/7.
4.Cootdination
The Public Safety Partnership and Community Policing Act
of 1994 requi= appHCUlts to certify that there bllS been
appropriate coordination with aD. agencies that may be
affected by the applicant's grant proposal if approved.
Affected agencies may include, among others, the Office of
the United States Attoroey, state or local prosecutors, or
correctional agencies. The applicant certifies that there has
been appropriate coordination with all affected agencies.
G A N San .)'\ernardino Police - 710 North "0" street, San Bernardino
rantee gency ame aiid .n.owess:
Enhancement ,,1' COP 95 6007721
AppHcanon NO: anil/orPioJect1<l""ame; Grantee IRSI Veodor Nomber. .
False statements or claims made in connection with COPS grants (mcluding cooper.a.tive agreements) may result in fines,
imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy availitble by law.
I certify that these certifications provided are true and accun.te to the best of my knowledge.
Elections or other selections of new officials will not relieve the gmntee entity of its obligations under this grant.
Typed Name and TIde of Official with Programmatic AuthotityMi chael Bi11dt / Asst. Chief of police
::~:r;:;;cJ::t~ Dat~ lo-(U IbJ
Typed Name and1tdeof Official with FinaocialAuthority Barbara pachon / Director of Finance
(or Government Executive, as appli,b~ //
Signature; ~~t?/,,;>dfh;.~1?VL Date'~-J.S'-O~
Created: June 18. 2002
U.S. Department of Justice
Office of Community Oriented Policing Services
.
Disclosure of Lobbying AcIiviIies
InsIrudIans fur Cu.......... of SHll, IIscIosIn of ~ AdIvIIIes
This disclosure form shall be cornpleted by the reporting entity, whether subawardee or prirne Federal recipi-
ent, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant
to title 31 V.S.C. section 1352. The filing of a form is required for each payment or agreement to make pay-
ment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a
Mernber of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con-
nection with a covered Federal action. Cornplete all items that apply for both the initial filing and material
change report. Refer to the implementing guidance published by the Office of Management and Budget for
additional information.
1. Identify the type of covered Federal action for which tob-
bylng activity is and/or has been secured to Influence the out-
come of a covered Federal action.
2. Identify the status of the covered Federal action.
3. identify the appropriate classification of this report. if this
is a follow-up report caused by a material change to the infor-
mation previously reported, enter the year and quarter in
which the change occurred. Enter the date of the last previ-
ously submitted report by this reporting entity for this cov-
ered Federal action.
4. Enter the full name, address, city, state and ztp code of the
reporting entity. Include Congressional District number, if
known. Check the appropriate classification of the reporting
entity that designates if it is. or expects to be, a prime or sub-
awanl recipient Identify the tier of the subawanlee, e.g., the
flfSt subawanlee of the prime is the 1st tier. Subawards
include but are not limited to subcontracts, subgrants and
contract awards under grants.
5. if the organization filing the report In Item 4 checks
"Subawardee,. then enter the full name, address, city. state
and zip code of the prime Federal reclpient Include
Congressional District, if known.
6. Enter the name of the Federal agency making the award or
loan commitment Include at least one organizational level
below agency name. if known. For example. Department of
Transportation. United States Coast Guard.
7. Enter the Federal program name or description for the cov-
ered Federal action (item 1). if known, enter the full Catalog
of Federal Domestic Assistance (CFDA) number for grants,
cooperative agreements, loans and loan commitments.
8. Enter the most approprtate Federal Identifying number
available for the Federal action Identified in Item 1 (e.g.,
Request for Proposal (RFP) number; invitation for Btd (IFB)
number; grant announcement number; the contract, grant, or
loan award number; the application/ proposal control number
assigned by the Federal agency). Include prefixes, e.g., "RFP-
DE-90-001. .
9. For a covered Federal action where there has been an
award or loan commitment by the Federal agency. enter the
Federal amount of the award/loan commitment for the prime
entity tdentified in item 4 or 5.
10. (a) Enter the full name, address, city, state and ztp code of
the lobbying entity engaged by the reporting registrant identi-
fied in item 4 to Influence the covered Federal action.
(b) Enter the full name(s) of the Indivldual(s) performing ser-
vices, and include full address if dtlferent from 10 (a). Enter
Last Name, First Name, and Middle Initial (MI).
11. The certifying official shall sign and date the form, print
his/her name, title and telephone number.
Pub/k: reparting burden !iJr this collection of Information is estimated to
aVf!1'alJ" 30 minutes per response. including time for reviewing instructions.
searching existing data sourr:es, gathering and mainWning the data needed.
and comp/etJng and reviewing the collection of information. Send com .
ments regarding the burden estimate or any other aspect of this collection of
Information. including suggestions!iJr reducing this burden. to the OIIia: of
Management and Bu<lget Paperwork Reduction Project (0348-0046),
Washington. D.C. 20530.
Not Applicable
DisdosureoflDbbyingAclivilies
Approved by OMB
0348-0046
(as amended)
Complete this form to disclose lobbying activities pursuant to 31 U.s.C. 1352
(See reverse for Instructions and public burden disclosure)
1. Type of Federal Action: _ Z. Status of Federal Action: _ 3. Report Type:_
a. contract a. bid I offer/application a. Initial filing
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d.loan For Material Change Only:
e. loan guarantee Year;
f. loan insurance Quarter;
Date of last report
4. Name and Address of Reporting Entity: 5. If Reporting Entity In No.4 Is Subawardee, Enter
(] Prime (] Subawardee Name and Address of Prime:
TIer _' if known:
Congressional District (number). If known; _ Congressional District (number). if known; _
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDANumber, if applicable;
8. Federal Action Number, If known: 9. Award Amount,lfknown:
$
10. a. Name and Address of Lobbying Registrant 10. b. Individuals Performing Services
(if individual, last name. first name, MI); (including address if different from No. lOa)
nastname,firstname,~;
11. Infonnation ""Iuested through this form Is authorized by Signature:
Title 31 U.S.C. SedIon 1352. ThIs disclosure oflobbylng
activities Is a material representation of fact upon which Print Narne:
re1lance was placed by the tier above when this transaction
was made 01' entered Into. ThIs disclosure Is ""IuIn!d pur-
suant to 31 U.s.C.I352. ThIs information wUl be reported to Title:
the Congress semi-annually and wUl be available for public
inspection. Any per>OI1 who falJs to me the required disclo- Telephone No.: Date: _
sure shall be subject to a civil penalty of not less than $10.000
and not more than $100,000 for each such failure.
Federal Use Only: Authorized for Locat Reproduction. Standard Form - LLL