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Home My WebLink About2003-148 . '. . . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO, 2003-148 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF ANNUAL AGREEMENTS WITH THE COUNTY OF SAN BERNARDINO TO PROVIDE EQUIPMENT AND USER ACCESS INTO THE NATIONAL LAW ENFORCEMENT TELECOMMUNICATION SYSTEM (NLETS), THE CALIFORNIA LAW ENFORCEMENT TELECOMMUNICATIONS (CLETS), AND THE SHERIFF'S CENTRAL NAME INDEX (CNI). BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That the Mayor and Common Council of the City of San Bernardino authorize the Purchasing Manager to execute an agreement between the City of San Bernardino and the County of San Bernardino, in an amount not to exceed $ 11,526.72, for equipment and user access, into the National Law Enforcement Telecommunication System (NLETS) and the California Law Enforcement Telecommunication System (CLETS), a copy of which is attached hereto marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. That the Mayor and Common Council of the City of San Bernardino authorize the Purchasing Manager to execute an agreement between the City of San Bernardino and the County of San Bernardino, in an amount not to exceed $18,492.00, for equipment and user access into the Sheriff's Central Name Index (CNI), a copy of which is attached hereto marked Exhibit "B" and incorporated herein by reference as fully as though set forth at length. SECTION 3. The authorization to execute the above referenced purchase orders is rescinded if purchase orders are not issued within ninety (90) days of the passage of this resolution. , "---- 2003-148 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF ANNUAL AGREEMENTS WITH THE COUNTY OF SAN BERNARDINO TO PROVIDE EQUIPMENT AND USER ACCESS INTO THE NATIONAL LAW ENFORCEMENT TELECOMMUNICATION SYSTEM (NLETS), THE CALIFORNIA LAW ENFORCEMENT TELECOMMUNICATIONS (CLETS), AND THE SHERIFF'S CENTRAL NAME INDEX (CNI). I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor j t. and Common Council of the City of San Bernardino at a reg. meeting thereof, held on the 7th day of July ,2003, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT X x X ~ ~ X ~ X X ESTRADA LIEN-LONGVILLE MCGINNIS DERRY SUAREZ ANDERSON MCCAMMACK xltJ;ndw-Jr1PdM1 City Clerk a..; ~7i( The foregoing resolution is hereby approved this 9,"" day of July /1 ~l C{f' L~ '-' Judit alles, Mayor Cit of an Bernardino ,2003, Approved as to Form and legal content: JAMES F, PENMAN, City ttorney ? By: ,~ " 2003-148 FOR COUNTY USE ONL Y 'x New Vendor Code Deot. Contract Number Chanoe SC SHR A 02-746 A1 p Cancel County Department Oept. Orgn. Contractor's License No. SHERIFF SHR SHR County Department Contract Representative Telephone Total Contract Amount ROD HOOPS (909) 387-0640 $21,268.80 Contract Type [Xl Revenue o Encumbered o Unencumbered 0 Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount 7-1-02 6-30-04 $9,742.08 $11,526.72 Fund Oept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount AAA SHR SHR 9530 COMMSVC $11.526.72 Fund Oept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Fund Oept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Project Name Estimated Payment Total by Fiscal Year CLETS Access & FY Amount 1/0 FY Amount 1/0 Maintenance FY03/04 - - - - County of San Bernardino FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name City of San Bernardino Address San Bernardino Police Department P.O. Box 1559 hereinafter called USER AGENCY San Bernardino, CA 92402-1559 Telephone Federal 10 No. or Social Security No. (909) 384-5694 IT IS HEREBY AGREED AS FOllOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) FIRST AMENDMENT Contract No. 02-746 with the City of San Bernardino is hereby amended, effective July I, 2003, by replacing Schedules A and B, referred to in Paragraph VII, with the attached Schedules A and B. Except as amended, all other terms and conditions of this contract remain as stated therein. RJ CONCLETSamd03-04SBPD.doc Page I of 2 2003-148 [This page is intentionally left blank. ] COUNTYOj,fAN~ERN~R~NO ~ ~ cp .e.... !---- Dennis Hansberger, Chairman, Board of Supervisors City of San Bernardino (Print or type name of corporation, company, Name Marsha Zeller (Print or type name of person signing contract) Purchasing Manager (Print or Type) July 16, 2003 Title rd of Supervisors San Bernardino. Dated: San Bernardino Police Department Address P.O. Box 1559 San Bernardino, CA 9 for Signature Reviewed by Contract Compliance ~ ~ Department Head Date ~J.J:.tf)..:r Date Date 7-13-0;' Auditor/Controller-Recorder Use Onl IJ Contracttlalilb8se IJ.FAS Input Date KeyecfBy Page 2 of 2 ~ { 2003-148 SCHEDULE 'A' SAN BERNARDINO POLICE DEPARTMENT FY 2003/2004 COST SCHEDULE CHARGES FOR ASAFE (CLETS) SERVICE Monthly use and maintenance charges will be billed by the San Bernardino County Sheriff's Department. MONTHLY FEE * $960.56 CURRENT RATES ** TELEPROCESSING SUPPORT CALL-OUT CHARGE DAYS: 7:00 A.M. TO 5:30 P.M. - $22 PER HOUR NIGHTS: $44 PER CALL-OUT PLUS $33 PER HOUR ONE HOUR MINIMUM FIRST HOUR: ADDITIONAL HOUR * Fees are subject to annual adjustments ** Rates are subject to change due to the Memorandum of Understanding increase authorized by the County Board of Supervisors. $77.00 $33.00 Page 1 of 1 '. 2003-148 SCHEDULE 'B' SAN BERNARDINO POLICE DEPARTMENT FY 2003/2004 COST SCHEDULE MONTHLY MAINTENANCE AND SUPPORT COSTS Teleprocessing Support CLETS Network Administration Fee (2002 data) TOTAL MAINTENANCE & SUPPORT COSTS: TOTAL ANNUAL MAINTENANCE/SUPPORT COST: $50.00 $910.56 Monthly circuit costs are paid directly to Telco by Police Dept. $960.56 I $11,526.72 I Page 1 of 1 2003-148 REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION AGREE 02-746 A-1 FROM: GARY PENROD, Sheriff Sheriff's Department JULY 29, 2003 SUBJECT: FIRST AMENDMENT TO CONTRACT NO. 02-746 WITH THE CITY OF SAN BERNARDINO FOR ACCESS TO THE CALIFORNIA LAW ENFORCEMENT TELECOMMUNICATIONS SYSTEM (CLETS). RECOMMENDATION: Approve First Amendment to Contract No. 02-746 with the City of San Bemardino for access to CLETS and maintenance of related equipment in the amount of $11,526.72 to update contract for costs for the period of July 1, 2003 through June 30, 2004. BACKGROUND INFORMATION: By State mandate, the Sheriff's Department oversees the local switching center that allows access by local law enforcement agencies to the California Law Enforcement Telecommunications System (CLETS), a state-wide criminal justice database. In turn the Department contracts with these agencies to spread the cost of the system among the agencies using the system. On July 16, 2002, the Board of Supervisors approved Contract No. 02-746 to provide CLETS access to the City of San Bernardino. The contract is amended annually to revise the fee schedule to ensure proper cost recovery to the County. The rates for CLETS service are established based upon the actual cost charged to the Sheriff's Department by third parties, either County ISD or outside vendors, for this service. One component of the rates is a fee for each transaction. The number of transactions used as a basis for the current rate is based upon the actual number of transactions for the prior fiscal year. This contract amendment, in the amount of $11 ,526.72, is for the period of July 1, 2003 through June 30, 2004. The 2003-04 cost of service represents an increase of $1,784.64, due to an increase in the number of transactions processed by the City. This contract amendment was received from the City on July 17, 2003 and July 22nd is the first available Board date for approval after completion of the review process. REVIEW BY OTHERS: This item has been reviewed and approved as to legal form by County Counsel (Kevin Norris, Deputy County Counsel) on April 25, 2003; and reviewed by the County Administrative Office (Mario Lara, Administrative Analyst) on July 18, 2003. FINANCIAL IMPACT: Revenue generated by this contract, in the amount of $11,526.72, fully offsets the cost of providing this service and is included in the Sheriff's Department Budget for 2003-04. No additional cost to the County. SUPERVISORIAL DISTRICT(S): Fifth PRESENTER: Wendy Britt, Administrative Analyst, 387-3637 MINO? -29 r CLETSsbpd03 cc - Sheriff - Hoops w/agreement City of San Bernardino Police Dept. c/o Sheriff - Hoops w/agreement IDS w/agreement Risk Management County Counsel- Norris CAO - Lara CAO - Britt Sheriff - Penrod File w/agreement Rev 07/97 mo ABSENT 5 DAT ITEM 056 2003-148 FOR COUNTY USE ONL Y FAS fy New Vendor Code Deot. Contract Number Chanqe SC SHR A 02-744 A1 I-'>- Cancel County Department Dept. I Orgn. Contractor's License No. SHERIFF SHR SHR County Department Contract Representative Telephone Total Contract Amount CAPTAIN ROD HOOPS 909\ 387-0640 $44,916 Contract Type [Xl Revenue D Encumbered o Unencumbered D Other: If not encumbered or revenue contract type, provide reason: Commodity Code I Contract Start Date Contract End Date Original Amount Amendment Amount 7-1-02 6-30-05 $26,424 $18,492 Fund Dept. Organization Appr Obj/Rev Source GRC/PROJ/JOB No. Amount AAA SHR SHR 9530 COMMSVC $18,492 Fund Dept. Organization Appr Obj/Rev Source GRC/PROJ/JOB No. Amount Fund Dept. Organization Appr Obj/Rev Source GRC/PROJ/JOB No. Amount Project Name Estimated Payment Total by Fiscal Year CNIACCESS FY Amount liD FY Amount liD FY 03/04 - - - - Contract Type 2b . County of San Bernardino STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name City of San Bernardino Address San Bernardino Police Department P.O. Box 1559 hereinafter called CONTRACTOR San Bernardino, CA 92401-1559 Telephone FederallD No. or Social Security No. IT IS HEREBY AGREED AS FOllOWS: (Use space below and additional bond sheets. Set forlh service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) FIRST AMENDMENT In the contract between the City of San Bernardino and the County of San Bernardino, Contract No. 02- 744, the following changes are hereby made and agreed to effective July 1, 2003: 1. Paragraph 7 is hereby amended to read as follows: 7. ISD will act as teleprocessing network service manager and the COUNTY will offer two types of network services to the CONTRACTOR as detailed on the Teleprocessing Network Services "Exhibit A" attached hereto and incorporated herein by reference. These services are generally described as follows: 2. Paragraph 7, subsection b) is hereby amended to read as follows: Page 1 of 2 2003-148 b) Class B - COUNTY provides data circuit and modems, and specific data communication support devices of problem isolation and resolution from COUNTY's Central Computer or County Wide Area Network (WAN) to the last component of lSD-supplied equipment (usually the modem on the end of the circuit for non-WAN connections or router for WAN connections). The CONTRACTOR is responsible for the coordination of all problem isolation and resolution involving equipment and software not supplied by ISD. Charges for Class B services shall be two network units at the standard ISD network rate at each CONTRACTOR location. Teleprocessing equipment additions are subject to ISD review and approval as COUNTY Central Computer compatible devices. Each request to add equipment for teleprocessing services will be evaluated independently, depending upon specific circumstances of each CONTRACTOR location and ability of COUNTY to provide additional services. 3. Replace Schedule "A" attached thereto, referred to in Paragraph 8, with Schedule "A" attached hereto and incorporated herein by reference. Except as amended, all other terms and conditions of this contract remain as stated therein. RJ CONCNISanBcm03-04Al.doc COUNTY Ot....::AR,DI~ ~ cp.!-t-. f.-- Dennis Hansberger, Chairman, Board of Supervisors Dated: By c'-'i?v '" hmA COPY OF THIS ~N~lIVFQs=D TO THE 'J:U<!!:"''''~ll>.' .",'\ r.I;"",",""""':'" .~ ~"""...cClerk o. tth~ I;lpa d of Supervisors :;>.' e Couhtyof an Bernardino. '!!i\. './ ".. , . "/' Name Marsha Zeller (Print or type name of person signing contract) Title Purchasing Manager (Print or Type) Dated: July 16, 2003 San Bernardino Police Department Address P.O. Box 1559 San Bernardino CA 92401- Date Approved as to ~ ~ ~ -' C~ty Counsel. by evin L Norris. Deputy Reviewed by Contract Compliance ~ Date S:-lJ..-o7 Date Page 2 of 2 2003-148 EXHIBIT "A" TELEPROCESSING NETWORK SERVICES SELECTION CITY OF SAN BERNARDINO CLASS "A" SERVICE - COUNTY EQUIPMENT The County's Information Services Department (ISO) will provide complete coordination 1 of data communication installation, problem isolation, and resolution from the County Central Computer to the Customer workstation. This does not include customer-owned printers of any type. ISO will coordinate a pre-installation site survey identifying all necessary pre-installation site requirements. In the case of county departments, this will also include the ordering of cabling, data circuits, modems, and electrical power. In the case of non-county customers, this service will be limited to the definition or pre-installation site requirements and the ordering of the data communications circuits and modems. CLASS "8" SERVICE - CUSTOMER EQUIPMENT The County's Information Service Department (ISO) will provide coordination2 for data communications problems including problem isolation and resolution from the County Central Computer or County Wide Area Network (WAN) to the last component of ISO-supplied equipment (usually the modem on the end of a data circuit for non-WAN connections or router for W AN connections). The customer is responsible for the coordination of the isolation and resolution of all problems involving hardware and software not supplied by ISO. Specifically excluded from ISO support are customer-supplied distribution processors, printers, display stations, PCs, Local Area Network (LAN) switches: all customer cabling such as terminal distribution cables (coax, twin- ax, twisted pair, etc.) modem interface cables; all customer supplied jacks, switches, and splitters; distributed software, including mini-based, micro-based, and PC desktop software; and, all consumables such as printer ribbons and paper. ISO will coordinate a pre-installation site survey identifying all necessary pre-installation site requirements. This service will be limited to the definition of those requirements and the ordering of the data communications or WAN circuits, modems, and WAN equipment (routers and etc). The customer will be responsible for making all site preparations prior to the installation of data communications or WAN service. 1 Complete coordination includes all involved hardware, software, (both host-based and distributed), all data circuits, modems, the reporting, tracking, diagnosing, and directing of all necessary vendors to restore full equipment operations and normal data communications in a timely manner. 2 Coordination includes working with all necessary vendors in an effort to restore normal data communications in a timely manner. Reporting, tracking, and diagnosing of problems related to customer supplied equipment and software is the responsibility of the customer. Page 1 of 1 2003-148 . . SCHEDULE A TELEPROCESSING COSTS CITY OF SAN BERNARDINO POLICE DEPARTMENT FY 2003/2004 SERVICE: MONTHLY COST' Terminals: 5 @ $30 each Printers: 3 @ $97 each Teleprocessing Fee: 8 @ $72 $150.00 $291.00 $576.00 Teleprocessing Equipment & Service: Data Circuits & Modems: Teleprocessing Transactions: $1,017.00 $198.00 $326.00 TOTAL MONTHLY COST: $1,541.00 TOTAL ANNUAL COST: $18,492.001 . Rates subject to change in the event of telephone company rate changes or San Bernardino County Memorandum of Understanding changes. Page I of I 2003-148 REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION AGREEMENT 02-744 A-1 FROM: GARY PENROD, Sheriff Sheriffs Department JULY 29,2003 SUBJECT: FIRST AMENDMENT TO CONTRACT NO. 02.744 WITH CITY OF SAN BERNARDINO FOR ACCESS TO THE COUNTY'S COMPUTERIZED LAW ENFORCEMENT DATA FILES. RECOMMENDATION: Approve First Amendment to Contract No. 02-744 with the City of San Bernardino for access to the County's computerized law enforcement data files and maintenance of related equipment in the amount of $18,492 to update contract for costs for the period of July 1, 2003 through June 30, 2004. BACKGROUND INFORMATION: The County provides teleprocessing services to various cities throughout the County in order to promote effective regional law enforcement through the cooperative use and maintenance of the County's computerized law enforcement data files. The rates for Central Name Index service are established based upon the actual cost charged to the Sheriff's Department by the County Information Services Department for this service. On July 16, 2002, the Board of Supervisors approved Contract No. 02-744 to provide access to the County's computerized law enforcement data files and maintenance of related equipment to the City of San Bernardino. This contract is amended annually to revise the fee schedule to ensure proper cost recovery to the County. This amendment, in the amount of $18,492, is for the period of July 1, 2003 through June 30, 2004, and results in a reduction of $7,932 compared to similar period for prior year due to County lSD's decrease in billing rate per hour combined with a significant decrease in the number of transactions processed by the City. This contract amendment was received from the City of San Bernardino on July 17, 2003 and July 29th is the first available Board date for approval after completion of the review process. REVIEW BY OTHERS: This item has been reviewed and approved as to form by County Counsel (Kevin L Norris, Deputy County Counsel) on June 27, 2003, and has been reviewed by the County Administrative Office (Mario Lara, Administrative Analyst) on July 18, 2003. FINANCIAL IMPACT: Revenue generated by this contract, in the amount of $18,492, fully offsets the cost of providing the service and is included in the Sheriff's Department Budget for 2003-04. No additional cost to the County. SUPERVISORIAL DISTRICT(S): Fifth PRESENTER: Wendy Britt, Administrative Analyst, 387-3637 cc - Sheriff - Hoops w/agreement City of San Bernardino Police Dept. c/o Sheriff - Hoops w/agree IDS w/agreement Risk Management County Counsel - Norris CAO - Lara CAO - Britt Sheriff - Peillod File w/agreement Rev 07/97 Record of Action of the Board of Supervisors AGREEMENT 02-744 A-3 APPROVED(CONSENT CALENDAR) B OF SUPERVISORS AN BERNARDINO AYE AYE ABSENT 3 4 5 ITEM 055