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Home My WebLink About2003-142 . , 1 2003-142 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR 3 AND ADMINISTER A GRANT WITH THE COUNTY OF SAN BERNARDINO PRE- 4 SCHOOL SERVICES DEPARTMENT AND AUTHORIZING THE DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO 5 ADMINISTER FEDERAL GRANTS TO CONTINUE THE HEAD START/PRESCHOOL 6 PROGRAM AT DELIVIANN HEIGHTS COMMUNITY CENTER FOR FY 2003-2004 BEGINNING JULY 1, 2003 THROUGH JUNE 30, 2004. 7 8 9 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 10 11 authorized to execute Agreement fiJr Delegation of Activities with the County of San Bernardino 12 Preschool Services Department, copies of which are attached hereto, marked Exhibit "A" and SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby 13 14 incorporated herein by reference as fully as though set forth at length, and the Director of Parks, 15 Recreation and Commull:ty SCr\Jces Department is hereby authorized to administer federal 16 grants to continue the Head Sian/Preschool Program at Delmann Heights Community Center. 17 18 further effect if the agreement is not executed by both parties and returned to the Office of the 19 SECTION 2. The authorizatIOn granted hereunder shall expire and be void and of no City Clerk within 120 days tiJllowing effective date of the Resolution. , . , 2003-142 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE 1 MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR 2 AND ADMINISTER A GRANT WITH THE COUNTY OF SAN BERNARDINO PRE- SCHOOL SERVICES DEPARTMENT AND AUTHORIZING THE DIRECTOR OF 3 PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO ADMINISTER FEDERAL GRANTS TO CONTINUE THE HEAD START/PRESCHOOL 4 PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTER FOR FY 2003-2004 BEGINNING JULY 1,2003 THROUGH JUNE 30, 2004. 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 6 and Common Council of the City of San Bernardino at a 7 thereof, held on the ~_t:~__ day of June 8 9 10 11 12 13 joint regular Meeting, , 2003, by the following vote to 14 15 16 17 18 19 20 wit: COUNCIL MEMBERS AYES NAYS ESTRADA X LONGVILLE x ------ MC GINNIS x ------ DERRY X ---- SUAREZ X ---- ANDERSON X MCCAMMACK X ------ ABSTAIN ABSENT 21 22 23 24 Approved as to fonn 25 And Legal content: 'RoM.J t1f, & cvJt ~Clark, Ci!y Cler- " <-~_ ~ 0 ~ Sus~ Longville, Mayor P1'o Tern City of San Bernardino 26 James F, Penman City Attorney 27 28 "21.' tf---- 2003-142 , FOR COUNTY USE ONL Y FAS New Vendor Code Oept. Contract Number J-- SC 'A ~ Change SANBERN772A 02-658 A-1 Cancel County Department Oept. Orgn. Contractor's License No. Preschool Services Department County Department Contract Representative Telephone Total Contract Amount Margie Donahue (909) 387-2444 $543,128 o Revenue [X] Encumbered Contract Type o Unencumbered 0 Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Oate Contract End Oate Original Amount Amendment Amount July 1, 2002 June 30, 2004 $265,905 $277,223 Fund Oept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount RSC HPS 150 , 300 3252 , F07 $277.223 Fund Oept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount , Fund Oept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Project Name Estimated Payment Total by Fiscal Year PSD - Delegate Agencyl FY Amount 1/0 FY Amount 1/0 Food Service Agreement - - COLA 1 Quality - Federal 02/03 $ 8,491 I - - PSD - Delegate Agencyl 03/04 $240,682 I - - Food Service Agreement 03/04 $ 28,050 I County of San Bernardino STANDARD CONTRACT HIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, called le County, and .me 'ity of San Bernardino Parks & Recreation jdress hereinafter called DELEGATE AGENCY (DELEGATE) 47 N. Sierra Way an Bernardino, CA 92410 lone Birtl1 Date l09) 384-5233 deral ID No. or Social Security No. . 15 HEREBY AGREED AS FOllOWS: mendment No.1 is hereby agreed to amend Contract #02-658 between the County of San Bernardino and City of San Bernardino arks & Recreation as follows: action IV. DeleQate AQency General Responsibilities mend Paragraph H. to read as follows: Delegate shall notify County in writing of any change in mailing address andlor physical location within ten (10) days of the change, and shall irnmediately notify County of changes in telephone or fax numbers. Page 1 of 5 2003-142 ,d Paragraphs N. and O. to reac. ~ follows: Delegate shall obtain from the Department of Justice (DOJ) records of all convictions involving any sex crimes, drug crimes, or crimes of violence of a person who is offered employment or volunteers for all positions in which he or she would have contact with a minor, the aged, the blind, the disabled or a domestic violence client, as provided for in Penal Code Section 11105.3. This includes licensed personnel who are not able to provide documentation of prior Department of Justice clearance. A copy of a license from the State of California is sufficient proof. O. Delegate shall notify County of any staff member, paid, intern or volunteer, who is knowingly or negligently employed who has been convicted of any crime of violence or of any sexual crime. Delegate shall investigate all incidents where an applicant, employee, intern or volunteer has been arrested and/or convicted for any crime listed in Penal Code Section 11105.3 and shall notify County. To the County's discretion, the County may instruct Delegate to take action to either deny/terminate employment or terminate internship and/or volunteer services where the investigation shows that the underlying conduct renders the person unsuitable for employment, internship, or volunteer services. Delegate shall immediately notify HSS concerning the arrest and/or conviction, for other than minor traffic offenses, of any paid employee, agent, consultant, intern, or volunteer staff, when such information becomes known to Delegate. 4.mend First Paragraph of Paragraph Q. to read as follows: :1. Delegate agrees to and shall comply with the following indemnification and insurance requirements, and that the County, as a condition of the requirements, will accept a bonafide self-insurance program: ~mend Paragraph Q, Section 2, b. to read as follows: ~. b. Comprehensive General and Automobile Liability Insurance - This coverage to include contractual coverage and automobile liability coverage of owned, hired and non-owned vehicles. The policy shall have combined single limits for bodily injury and property damage of not less than one million dollars ($1,000,000). Exception: If the Delegate is going to transport clients, at any given time, then the policy shall have combined single limits for bodily injury and property damage of not less than two million dollars ($2,000,000). ~mend Paragraph R. to read as follows: t Delegate shall designate an individual to serve as the primary point of contact for the Contract. Delegate shall notify HSS when the primary contact will be unavailable/out of the office for three (3) or more workdays. Delegate or designee must respond to County inquiries within two (2) County business days. iection VI. Fiscal Provisions lmend Paragraphs A., B., C. and D. to read as follows: ,. The maximum amount of reimbursement under this Contract shall not exceed $543,128, including the original contract amount and all subsequent amendments (see following detail), and shall be subject to availability of funds to the County. The consideration to be paid to Delegate, as provided herein, shall be in full payment for all Delegate's services and expenses incurred in the performance hereof, including travel and per diem. #02-658 City of San Bernardino Parks & Recreation Oriciinal Contract $ 265.905 Julv 1, 2002 throuah June 30, 2003 Amendment 1 - COLA $ 8.491 JuT" 1, 2002 throuoh June 30, 2003 Amendment 1 $ 268,732 Julv 1, 2003 throuoh June 30. 2004 Maximum Reimbursement $ 543,128 Page 2 of 5 2003-142 The Delegate will contribute $ ._J,342 to the program funds. Such cor,,,,outions shall be in cash or in-kind in the amount of $120,342 as follows: IN-KIND Orininal Contract $ 58,048 July 1, 2002 throuoh June 30, 2003 Amendment 1 - COLA $ 2,123 July 1, 2002 throuoh June 30, 2003 Amendment 1 $ 60,171 Julv 1, 2003 throunh June 30, 2004 Maximum Reimbursement $120,342 C. The County agrees to reimburse the Delegate for authorized expenditures. The reimbursement will be based on the attached Program Budget (See Attachment B) and unit costs as defined in Paragraph D. of this Section. The Delegate will submit to the County statements that are sufficient to support payment under the County's accounting procedures established or approved by the County's Controller. Within thirty (30) days, the County will approve or disapprove payment of the statements. In no event, will the Delegate receive reimbursement exceeding $543,128, except if it has received prior written authorization from the County, which shall be incorporated into and attached to this agreement. D. For food services, the Delegate will provide invoices once a month to PSD Finance Department, not later than the tenth (10th) day of each month for the previous months activities. Invoices shall include. and be based upon all meais delivered, including breakfasts, lunches and snacks at the following unit price: MEALS Estimated Estimated Meal Type Number of Number of Unit Price Total Price Servings Per Operating Days Dav Breakfast 30 170 1.05 $ 5,355 Lunch 60 170 1.95 $ 19,890 P.M. Snack 30 170 .55 $ 2,805 Total Food Cost Shall Not Exceed: $ 28,050 Delete Paragraph E. in its entirety. SECTION IX. TERM Amend to read as follows: This Contract is effective as of July 1, 2002, and is extended from its original expiration date of June 30, 2003, to expire on June 30, 2004, but may be terminated earlier in accordance with provisions of Section X of the Contract. SECTION XI. GENERAL PROVISIONS Amend Paragraph A to read as follows: A. When notices are required to be given pursuant to this Contract, the notices shall be in writing and mailed to the following respective addresses listed below. Delegate: San Bernardino City - Parks & Recreation 547 North Sierra Way San Bernardino, CA 92410 County: County of San Bernardino Human Services System Attn: Contracts Unit 150 S. Lena Road San Bernardino, CA 92415-0515 Page 3 of 5 2003-142 County (Insurance Info/...at/on Only): County of San Bernardino clo Insurance Data Services P.O. Box 12010 - CB Hemet, CA 92546-8010 Add new Paragraph I. to read as follows: I. Delegate shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to, cash, discounts, service, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the County in an attempt to secure favorable treatment regarding this Agreement. The County, by written notice, may immediately terminate any Agreement if it determines that any improper consideration as described in the preceding paragraph was offered to any officer, employee or agent of the County with respect to the proposal and award process. This prohibition shall apply to any amendment, extension or evaluation process once an Agreement has been awarded. Delegate shall immediately report any attempt by a County officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from Delegate. The report shall be made to the supervisor or manager charged with supervision of the employee or to the County Administrative Office. In the event of a termination under this provision, the County is entitled to pursue any available legal remedies. ~dd new Paragraph J. to read as follows: Equipment - All equipment, materials, supplies or property of any kind (including office equipment and furniture, vehicles, publications, copyrights, etc.) which has a single unit cost of five hundred dollars ($500) or more, including tax, purchased with funds received under the terms of this Contract and not fully consumed in one (1) year shall be the property of the County, unless otherwise required by Funding Source, and shall be subject to the provisions of this paragraph. The disposition of equipment or property of any kind shall be determined by County when the Contract is terminated. Additional terms are as follows: 1. The purchase of any furniture or equipment which exceeds a single unit cost of five hundred dollars ($500) and/or was not included in Delegate's approved budget, shall require the prior written approval of County, and shall fulfill the provisions of this Contract which are appropriate and directly related to Delegate's services or activities under the terms of the Contract. County may refuse reimbursement for any cost resulting from such items purchased, which are incurred by Delegate, if prior written approval has not been obtained from County. 2. Before equipment purchases made by Delegate are reimbursed by County, Delegate must submit paid vendor receipts identifying the purchase price, amount of purchase price charged to the Contract, item description, item condition, serial number, model number and location where equipment will be used during the term of this Contract. 3. Delegate shall submit an inventory of equipment purChased under the terms of this Contract as part of the monthly activity report for the month in which the equipment is purchased. Inventory shall include purchase price, amount of purchase price charged to the contract, item description, item condition, serial number, model number and location of equipment. 4. Delegate shall properly document any loss or destruction of items and shall submit copies of such documentation to the County within 15 days following the occurrence causing the same. 5. At the termination of this Contract, Delegate shall provide a final inventory to County and shall at that time query County as to requirements, including the manner and method in returning said equipment to County. Final disposition of such equipment shall be in accordance with instructions from County. Page 4 of 5 2003-142 ';HMENT B: ;hment B, "DA - 5B Parks FY 2003-2004 Budget" is added to the Program Budget. TACHMENT C: ,ttachment C, "DA - 5B Parks COLA /Quality - Budget FY 2002-2003" is added to the Contract. ~II other terms and conditions in this contract remain in full force and effect. OUNTY ;j:::NA~D'O . C:f/ 4-. f..- Dennis Hansberger, Chairman, Board of Supervisors ino Parks & Recreation 'tractor, et;J;> ;7 ..A-:-- ~~ (Authorized signature - sign i 3ted JUL 0 1 2003 Name Susan Longville (Print or type name of person signing contract) GNED AND CERTIFIED THAT A COPY OF THIS JeUMENT HAS BEEN DELIVERED TO THE -lAIRMAN OF THE BOARD ~. Clerk of the oard of Supervisors of the co~nty f\san Bernar1no. _, ~'i n\\(,V\;\J,_il~.. Jv'\.A.AI'D-C ) \l Deputy ~ Title Mayor Pro Tern (Print or Type) Dated C, -- {'7 -(:."", Address 547 N. Sierra Way San Bernardino, CA 92410 Review by Contract Compliance o! presented.-~, /Q). S for s~~at~ure ...7 '.. , ..L/ n A /.,) ~ /:ff2 j ~ -jr' /7/c/ ,/ (/ YJ, /- Roberta Yo~ctor :7 _ _,y. '--,7;)c r Date " -" U , e Date Lori Cia anini, HSS Contract Administration c:; .2/,0::; Auditor/Controller-Recorder Use anI o Contract Database Input Dat OFAS Keyed By Page 5 of 5 2003-142 DA-SB Parks FY 2003-04 Budget (Includes: Federal Basic and USDA Funds For Nutrition Services) IThiS Budget is for 60 Part-Day Federal Slots Served in 4 Classes of 15 Children per Class. Federal USDA Funds For Basic Budget Nutrition services FY 2003-04 FY 2003-04 ATTACHMENT B GAB I Descriotion Total Budget FY 2003-04 A. Personnel A01 Program Managers & Content Area Experts A02 Teachersllnfant Toddler Teachers A05 Teacher Aides & Other Education Personnel A 14 Clerical Personnel A 17 Maintenance Personnel Total Personnel 25,100 86,850 36,782 15,287 6,263 170,282 25,100 86,850 36,782 15,287 6,263 170,282 B. Fringe Benefits 801 Social Security(FICA), State Disability, Unemployment 802 Health/Dental/Life insurance 803 Retirement 804 Other Fringe Total Fringe Benefits 6,386 41,132 8,816 2,469 58,803 6,386 41,132 8,816 2,469 58,803 E. Supplies E01 Office Supplies E02 Child and Family Service Supplies E03 Food Services Supplies E04 Other Supplies Total Supplies 4,380 4,380 4,417 4,417 600 600 9,397 9,397 1,200 1,200 1,000 1,000 2,200 2,200 F. Contractual F04 Child Transportation Services F08 Other Contracts Total Supplies H. Other H17 Other Total Other Sub Total 240,682 240,682 Food Program 28,050 28,050 Grand Total Budget 240,682 II 28,050 II 268,7321 In-Kind Match Required 60,171 II II 60,171 I Final QA-SB Parks_Budget FY 2003-0.4 DA-S3 ParKs_3udget FY 2003..Q<1 2003-142 DA-SB Parks ATTACHMENT C COLA/Qualitv- Bud~et FY 2002-03 Budget Categories COLA/Quality Budget FY 2002-03 Personnel 6,778 1,713 Fringe Benefits Total Budget 8,491 2,1231 In-Kind Match Required Final DA-SB Parks_COLA-Quality Budget FY 2002-03 DA-SB Parks_C-Q Budget FY 02-03