HomeMy WebLinkAbout2003-118
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RESOLUTION NO. 2003-118
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO PURCHASE ORDER NO.
996700 TO BRYAN A. STIRRATT AND ASSOCIATES FOR INSTALLATION OF
LANDFILL GAS MONITORING PROBES AT THE FORMER WATERMAN
LANDFILL.
WHEREAS, the City of San Bernardino operated a municipal solid waste landfill
between 1950 and 1960, known as the Waterman Landfill, and landfill operations
ceased in 1961,
WHEREAS, The California Code of Regulations requires a monitoring plan for
methane gas that is generated from landfills as a result of decomposition of disposed
wastes,
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Bryan A. Stirratt and Associates (BAS) provides services for
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the installation of gas monitoring probes; pursuant to this determination the Purchasing
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Manager is hereby authorized to increase Purchase Order No, 996700 to BAS by
$41,400 for a total not to exceed $66,167 for services to include the cost of the
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22 shall incorporate the terms and conditions of the Contract, which is on file in the City
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installation of the landfill gas boundary probes at the Waterman Landfill.
SECTION 2. The Purchase Order shall reference this Resolution No, 2003-
118
and shall read, Bryan A. Stirratt P,O, No, 996700 not to exceed $66,167 and
Clerk's Office,
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution,
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OS/20/03
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2003-118
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO PURCHASE ORDER NO.
996700 TO BRYAN A. STIRRATT AND ASSOCIATES FOR INSTALLATION OF
LANDFILL GAS MONITORING PROBES AT THE FORMER WATERMAN
LANDFILL.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a jt. regular
meeting thereof, held on the 2nd
day of June
, 2003, by the
following vote, to wit:
Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA x
LONGVILLE x
MCGINNIS x
DERRY x
SUAREZ x
ANDERSON x
MCCAMMACK x
'../~LJ\.C(. ,S UL't,!c
Rach'ert G, Clark, City Clerk
The foregoing resolution is hereby -41.. day of
June , 2003,
Approved as to
Form and legal content:
JAMES F, PENMAN,
City Attorney
2003-118
Attachment 1 Page 1
WATERMAN LANDFILL
SCOPE OF WORK
INTRODUCTION
The scope of work presented herein is intended to provide a satisfactory response to the
Tentative Notice and Order (NAO) for the Waterman Landfill (SWIS#36-CR-0059)
issued to the City of San Bernardino (City) as Operator of the Waterman Landfill by the
County of San Bernardino Department of Environmental Health acting as theLocal
Enforcement Agency (LEA) dated January 9, 2003,
Several regulatory violations related landfill gas (LFG) migration are cited in the NOA,
and the Owner and Operator are ordered to take action to remedy the violations,
SCOPE OF WORK
The following scope of work is intended to address the NAO,
TASK 1- PROVIDE DESCRIPTION OF REGULATORY REQUIREMENTS
In this task, BAS will provide to the City a concise description of the federal, .state, and
local regulatory requirements for methane monitoring at closed landfill sites, This will
assist the Operator in understanding the nature of the violations,
BAS proposes to complete Task I within 10 working days of receiving authorization to
proceed from the City,
TASK 2 - REVIEW BACKGROUND DOCUMENTS
In this task, BAS will review historic data related to the installation and monitoring of
LFG soil gas probes particularly as it relates to state and local regulatory requirements,
Following data review, BAS will submit to the City a memorandum describing the
findings of the review, Findings will include, at a minimwn, the adequacy of the probe
design and construction, the locations of the probes, the probe sampling protocols in use
to date, and the probe data reporting, The review will also include recommendations for
bringing the probes, sampling protocols, and reporting into compliance with regulatory
requirements,
BAS proposes to complete Task 2 within 10 working days of receiving complete
background docwnents from the City,
Waterman Landtill
Response to Tentative Notice and Order (NAO) for the Waterman Lalldtlll (SWIS#36-CR-0059)
C:I WINDOWSlTEMPISOW-O 12403,doc
Scope of Wark
1
January 24, 2003
BRYAN A. STIRRAT AND ASSOCIATES
2003-118
TASK 3 - UPDATE DESIGi\ OF SOIL GAS PROBES
In this task, BAS will provide plans and specifications for the construction of soil gas
probes that will meet regulatory requirements, Unless site conditions allow for an
alternative design, the probes will comply with the following prescriptive standards:
· Located at the site boundary (property line)
· S paced 1000 feet apart
· Three nested probes in each borehole at shallow, intermediate, and deep
elevations unless site conditions allow for an alternative design
The drawings and specification for the above compliance probes will be submitted to the
LEA for review and approval, prior to construction of the probes,
In addition to the compliance probes described above, BAS proposes to install several
shallow gas monitoring probes into and through the landfill cover in order to help
quantify the gas pressure and methane concentration in the landfill. This information, in
conjunction with data obtained in 'Tasks 4 and 5, will help BAS to determine the potential
for gas migration, and possible solutions to the migration issue, Note that the shallow
probes are not for the purpose of regulatory compliance, and the data obtained from the
probes will be kept confidential.
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BAS proposes to complete Task 3 within 10 working days of receiving from the City,
authorization to implement recommendations from Task 2,
TASK 4 - CONSTRUCT SOIL GAS PROBES
In this task, BAS will construct the probes described in Task 3, The cost of this task will
be determined following approval of the design by the LEA.
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The estimated time for completion of construction of the probes is 20 working days from
receipt of work authorization from the City,
TASK 5 - TRAINING AND SOIL GAS PROBE MONITORING
In this task, BAS will train City staff to monitor the boundary and surface probes, The
City will monitor the probes weekly in order to determine the severity of the LFG
migration, Prior to monitoring, BAS will submit a monitoring work plan to the LEA for
approval. The work plan will describe sampling equipment and protocols, sampling
interval and reporting details, BAS proposes that the City monitor the probes weekly for
a period of 4 months, or until sufficient data are gathered on which to make a final
determination of the extent of the gas migration problem,
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Waterman Landfill
Response to Tentative Notice and Order (NAO) for the Waterman Landfill (SWIS#36-CR-0059)
C:I WINDOWSITEMPISOW-O 12403,doc
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Scope of Work
2
January 24, 2003
BRYAN A. STIRRAT AND ASSOCIATES
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2003-118
BAS proposes to complete the monitoring work plan within 10 working days after
completion of Task 3, The work plan will be written concurrently with the construction
of the probes, Training will be done concurrently with the 4 month monitoring by the
City,
TASK 6 - LANDFILL SURFACE SAMPLING
In this task, BAS will perform a one-time landfill surface sampling for methane in order
to determine the extent of surface emissions from the landfill, This information, in
conjunction with data obtained in Tasks 3 and 4, will help BAS to determine the potential
for gas migration, and possible solutions to the migration issue, Note that the surface
sampling is not for the purpose of regulatory compliance, and the data obtained will be
kept confidential.
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BAS proposes to complete the monitoring work plan within 10 working days after
completion of Task 3, This work be performed concurrently with the construction of the
probes,
TASK 7 - FINAL REPORT
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In this task, BAS will analyze the data, and submit a report of findings summarizing the
work performed in previous tasks, including recommendations for mitigation of the gas
migration problem, This report mayor may not be submitted to the LEA at the option of
the Owner.
BAS proposes to complete Task 7 within 10 working days after completion of the
4-month probe monitoring by the City,
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Waterman Landfill
Respollse to Tell!ative Notice and Order (NAO) for the Waterman Lalldfill (SWIS#36-CR-0059)
C:I WINDOWSITEMPISOW-O I 2403,doc
Scope of Work
3
January 24, 2003
BRYAN A. STlRRAT AND ASSOCIATES
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2003-118
Attachment 2, Page 1
M'
BRYAN A. STIRRAT & ASSOCIATES
CIVIL AND ENVIRONMENTAL ENGINEERS
May 9, 2003
PN: 2003-1089
Mr, Lynn Merrill, Director
Public Services Department
City of San Bernardino
300 North "D" Street
San Bernardino, California 92418-0001
RE: PROPOSAL FOR ENGINEERING SERVICES -INSTAllATION OF lANDFill
GAS BOUNDARY PROBES AT THE WATERMAN lANDFill
Dear Mr, Merrill:
Bryan A. Stirrat & Associates (BAS) is pleased to present this proposal to the City of San
Bernardino (City) for the installation of fifteen (15) landfill gas (LFG) monitoring probes at
the Waterman Landfill in accordance with the attached drawing prepared by BAS and
approved by the Local Enforcement Agency (LEA), The following scope of work and
lump sum cost are intended to satisfy the requirements of the City and LEA for the
complete turn-key probe installation project.
SCOPE OF WORK
Task 1 - Surveying
In this task, BAS will direct it's surveyors to stake the probe locations in accordance with
the approved conceptual drawing, Following the staking, (or during the staking) BAS and
City staff will visit the site for the purpose confirming that the probe locations are
acceptable, and to adjust the locations as may be required, The final staked locations will
be recorded on a record drawing prepared and submitted by BAS,
Task 2 - Probe Installation
In this task, BAS will install the fifteen (15) probes at the approved staked locations
including drilling, completing, and logging each probe location, The probes will be
completed with monument style boxes and gas-tight sample valves in accordance with
the approved plans, It is assumed that no permits are required for this work and no
permitting or permit costs are included, As stated on the approved plans, if refuse is
encountered in drilling any of the probes, that probe will be properly abandoned.
1360 Valley Vista Drive. Diamond Bar, CA 91765' (909) 860-7777' FAX (909) 860-8017
2003-118
Mr. Lynn Merrill, Director
Re: Proposal for Engineering Services - Installation of Landfill Gas Boundary Probes at the Waterman
Landfill
May 9, 2003
Page 2
Task 3 - Construction Report
In this task, BAS will write and submit a letter report to the City containing a summary
description of the construction performed, well logs, and record drawings,
COST
BAS proposes to complete the scope of work described above for a lump sum cost of
$41,331.
Should you have any questions or require further information, please advise. We
appreciate this opportunity to assist you with this project. Should this proposal meet
your requirements and you are in concurrence, please sign and return one copy,
Very truly yours,
APPROVED AND ACCEPTED:
~
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ice President
Name:
Title:
KH/GG/IRS
Date:
Attachments: Drawing
Rate Schedule
c: Bryan A. Stirrat
G,E, Andraos
Kirk Hein
Gary Glasser
Scott Angus
l:\Waterman landfill LFG\Proposal\p03-1 089.doc
BRYAN A. BTIRRAT & ASSOCIATES
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TYPICAL GAS MONITORING PROBE DETAIL
IllS
CITY OF SAN BERNARDINO
PUBLIC SERVICES DEPARTMENT
WATERMAN LANDFILL
LANDFLL GAS MONITORING PLAN
DRAWING
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2003-118
BRYAN A. STIRRAT & ASSOCIATES
1360 Valley Vista Drive
Diamond Bar, California 91765
(909) 860-7777
SCHEDULE OF CHARGES
PERSONNEL
Principal (P)
Principal Engineer (PRE)
Division Engineer (DE) ,
Project Administrator (PA) .
Senior Project Manager (SM)/Chief Engineer (CE)
Project Manager (PM)
Project Engineer (PE)
Engineer V (E-V)
Engineer IV (E-IV)
Engineer III (E-III)
Engineer II (E.II)
Engineer I (E,I)
Engineer (E)
Project Designer (PO)
Senior Designer (SOO)
CAOD DeslgnerlDrafter (CD)
Designer (00)
Senior Drafter (SO)
Drafter (D)
CAOD Operator (CO)
Regulatory Compliance Manager (RCM)
Senior Regulatory ComplIance SpeclaBst (SRS)
Regulatory Compliance Specialist (RS)
Senior Environmental Engineer (SEE)
Environmental Engineer III (EE-IIl)
Environmental Englneer II (EE-II)
Environmental Engineer I (EE-I)
Senior Environmental Scientist (SNS)
Senior Environmental Specialst (SES)
Environmental SpeciarlSt II (ES-II)
Environmental Specialist I (ES-I)
Environmental Specialist (ES)
Estimator (E)/Specification Writer (SW)
landscape Arch"ect (tA)
Project AcoountanVAnalyst (M)
Project Coordinator (PC)
Senior Technical Editor (STE)
Administrative Assistant (ADA)
Data (DP)/Word Processing Secretary (WP) (Including equipment)
Office Services Cieri< (OS)
General Cieri< (C)/Typist (V)
Data Analyst (DA)
Construction Manager (CM)
Construction Supervisor (CS) .
Construction Engineer (COE)
Chief Engineering Technician (CT)
Engineering TechnlcIan V (ET-V)
Engineering TechnlcIan IV (ET-IV)
Engineering Technician III (ET-III)
Engineering Technician II (ET.II)
Engineering Technician I (ET-I)
Engineering Technlcian(ET)
Chief of Survey Parties (CSP)
30Man Survey Party (SP-3M)
2-Man Survey Party (SP-2M)
1-Man Survey Party with GPS (lM-GPS)
Court Appearance and Related Services (Expert Witness, Deposition, etc.)
Overtime Premium is 50% of Personnel Hourly Rate,
Effective July 1, 2002 through June 30, 2003
RS 193
100
HOURLY RATE
$170
$150
$142
$134
$132
$123
$112
$100
$91
$85
$80
$68
$57
$99
$92
$89
$83
$78
$68
$51
$103
$96
$80
$101
$89
$84
$77
$98
$87
$78
$69
$62
$86
$82
$59
$74
$63
$65
$58
$58
$43
$66
$115
$98
$90
$82
$74
$66
$57
$50
$42
$26
$92
$204
$169
$132
1,5 x hourly rate
2003-118
REIMBURSABLE CHARGES
THROUGH 6/30/2003
In addition 10 Ihe above charges for professional services (including routine expenses), we require
reimbursement for the following items:
Reproduction
(In-House)
Xerox Copies
Color Copies
Wide Format Copies
Blueprints
Velums
Mylars
$ ,101each
,9OIeach
,281sq, Il.
,281sq, Il.
,9OIsq, Il.
1.851sq. It,
TeJefax (OIJtgoing only)
1,101page
Mileage:
Personal Vehicle
Company Vehicle
.401mile
,5OImile
6,OO/hour
6,OO/hour
Company Vehicles
Survey Vehicles
Other OIJt-of-Pocket ExpenseslSupplieslfelephone
Equipment Usage
ConsuJlanlslOulside Services
Construction Services
Per Diem for living Expenses
CADO Computer Usage
Field Computer Services
GPS Survey Equipment SelVices
Cost + 15%
See AlIached Schedule
Cost + 15%
Cost + 15%
Federal Rates
$10,OO/hour
$40,OOIweek
$40,OOIweek
RS 193
20f3
2003-118
EQUIPMENT RENTAL RATES
(through June 30, 2003)
-
TYPE OF EQUIPMENT DAY WEEK MONTH
4 Gas Ranae Meter CH4, H2S, CO, 02 (Sentinel44l $75.00 $200,00 $500,00
500 Gallon Pranane Tank $2faal. n/a nJa
55 Gallan Drums (new DOT #17Hl $35 each n/a nJa
8 Ch, Data Lonner $75,00 $200,00 $500,00
Aloha - 1 Personal Samolina Pump $75,00 $200,00 $500,00
Ambient Air/Landfill Gas Samoler $100,00 $300,00 $800,00
Ambient Air/Landfill Gas Samnler (Dauble) $100,00 $300,00 $800,00
Disoasable Bailer $25,00 $100,00 $200,00
Automatic Bailer $75,00 $200,00 $500,00
C02 Calorimetric Analvsis Tubes $20,00 $75,00 $150,00
C02 Indicator Fvrite $10,00 $50,00 $100,00
Combustible Gas MeterIGX3N/19390XY) $75,00 $200,00 $500,00
Cuttino of PCC or AC navement (up to 8-in, thick) $50/hole n/a nfa
Oxvaen Meter $50,00 $150,00 $300,00
Duoant Dosimeter Mark-3 !Personal Sample Pumol $50,00 $150,00 $300,00
Flow Calibrator (Giliarl\ $50,00 $150,00 $300,00
Gas Extraction Monitor (GEM 500\ $100,00 $300,00 $800,00
Groundwater Samnler (QED Wizard) $100,00 $300,00 $800,00
Haz Mat Kit . $25,00 $100,00 $200,00
HNu (Flo) $100,00 $300,00 $800,00
Luna Samoler (Nutech 218) $50,00 $150,00 $300,00
Min~Ram Data Loaaer $40,00 $125,00 $250,00
Mini-Ram Dust Meter $50,00 $150,00 $300,00
Oroanic Vapor Analv7er/OVA128) $125,00 $400,00 $1,000,00
PHlConductivilv1T emnerature Meter (Hvdac) $25,00 $100,00 $200,00
Photo Ionization Detector rOVM580Bl $125,00 $400,00 $1,000.00
. Sample Train (Gas Extraction Pump) $15,00 $60,00 $200,00
Soil Auaer/Samoler $30,00 $90,00 $180,00
Soil PH Meter $15,00 $60,00 $200,00
Sounder (Linuid Levellndicatorl $40,00 $125,00 $250,00
Surface Emission Samoler $50,00 $150,00 $300,00
Transducer with 400 Foot Cable (Each) $75,00 $200,00 $500,00
T urbiditv Meter $25,00 $100,00 $200,00
Wind Saeed and Direction Monitors $100,00 $300,00 $800,00
Decantaminatlon Equipment Including: $25,00 N/A NfA
Decon Tub 1 ea" Buckets 2 ea" Brush 2 ea" Stake 3'-4
ea,
Plastic Drop Cloths 12'-10' 1 ea" Plastic Bags - 1 box
ea.,
0.1, Water, Caution Tape, Paper Towels 2 rolls ea"
Rubber Gloves, Gloves & Liner, Trash Baos 10 ea, -
Field Sampling Supplies Including: $30,00 NJA NfA
Duct Tape 1ea" Electric Tape 1ea" Plastic Bags - 1
box,
Trash Bags 10 ea" Glaves & Liner 1 box ea"
Lab Labels, Aluminum Foil 1 box, Drum Labels 10 eil"
Plastic Drop 12'x10' ea" Small Hand Shovel,
OPTIONAL: Fillers, Coolers, Ice Jars, SamplelPump
LEVEL C
Respirator with Cartridge (full or hall faced) $100,00 N/A NfA .
Tyvek Coveralls
Outer Gloves
Glove Liners
Neoorene Boots
LEVEL D (standard)
Dust Mask $0,00 N/A N/A
Rubber Gloves
Steel-toed work boots
Safetvalasses
RS 193
30f3