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RESOLUTION NO. 2004-383
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A
SERVICES AGREEMENT WITH TY LIN INTERNATIONAL FOR THE
PREPARATION OF A PROJECT STUDY REPORT/PROJECT REPORT FOR
THE UNIVERSITY PARKWAY/INTERSTATE 215 INTERCHANGE LOOP
ENTRANCE RAMP PROJECT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. TY LIN International, 198 N. Arrowhead, Suite "I", San
Bernardino, California 92408, is competent, experienced and able to perform the
preparation of the Project Study Report/Project Report (PSR/PR) and has provided the
most advantageous and best proposal for the preparation of a PSR/PR for the
University Parkway/Interstate 215 Interchange Loop Entrance Ramp (City -Funded
Project) per Agreement for Professional Services, attached hereto as Attachment A, for
the amount of $249,050. Pursuant to this determination, the Purchasing Manager is
hereby authorized and directed to issue Purchase Orders for said services to said firm.
The Mayor is hereby authorized and directed to execute said Agreement on behalf of
the City.
SECTION 2. The authorization to execute the above -referenced Agreement is
rescinded if it is not executed within sixty (60) days of the passage of this Resolution.
2004-383
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RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A
SERVICES AGREEMENT WITH TY LIN INTERNATIONAL FOR THE
PREPARATION OF A PROJECT STUDY REPORT/PROJECT REPORT FOR
THE UNIVERSITY PARKWAY/INTERSTATE 215 INTERCHANGE LOOP
ENTRANCE RAMP PROJECT.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a joint regular
meeting thereof, held on the 6tbday of December , 2004, by the following vote, to
I wit:
I Council Members: AYES NAYS
ESTRADA x
LONGVILLE x
MCGINNIS x
I DERRY x
I KELLEY x
IJOHNSON x
I MCCAMMACK x
ABSTAIN ABSENT
N
Rachel Clark, City Clerk/
The foregoing Resolution is hereby approved this ci7br day of
December ,2004.
Approved as to
Form and legal content:
JAM
City
RM
2
h Valles, Mayor
of San Bernardino
2004-383 ATTACHMENT "A"
AGREEMENT FOR PROFESSIONAL SERVICES
(FOR NON -FEDERALLY FUNDED PROJECTS)
This AGREEMENT is made and entered into this 6th day of December
2004, by and between the CITY OF SAN BERNARDINO, California, a municipal
corporation, hereinafter referred to as the "City" and TY Lin International, hereinafter
referred to as "Consultant."
WITNESSETH:
A. WHEREAS, City has need for Civil Engineering Services; and,
B. WHEREAS, Consultant is competent, experienced and able to perform said
services; and,
C. WHEREAS, Consultant has provided the most advantageous and best
proposal for the provision of such services;
NOW THEREFORE, the parties hereto agree as follows:
SCOPE OF SERVICES
Consultant shall perform those services specified in the Request for Proposal
(RFP), dated September 24, 2004, to provide Civil Engineering Services for the
preparation of a project study report/project report for the University
Parkway/Interstate 215 Interchange southbound loop entrance ramp, SSO4-19
(City funded project) and Consultant's proposal, dated October 15, 2004, all of
which are attached hereto and incorporated herein as Exhibits 1 and 2.
2. TERM OF AGREEMENT
The services of Consultant are to commence after the City has authorized work to
start by issuance of a Notice to Proceed. This Agreement shall expire one year
from the date of this Agreement, unless extended by written agreement of the
parties.
3. STANDARD OF PERFORMANCE
Consultant shall complete all work product and design in conformance with City
of San Bernardino Standard Specifications and Standard Drawings.
4. CHANGES/EXTRA SERVICES
A. Performance of the work specified in the Proposal is made an obligation of
Consultant under this Agreement, subject to any changes made
Im
2004-383
Agreement for Professional Services with TY Lin International.
subsequently upon mutual written agreement of the parties. Any change,
which has not been so incorporated, shall not be binding on either party.
5. COMPENSATION
A. The City shall reimburse the Consultant for actual costs (including labor
costs, employee benefits, overhead, profit, other direct and indirect costs)
incurred by the Consultant in performance of the work, in an amount not
to exceed $249,050.00, as indicated in Exhibit 3, which is attached and
made a part hereof, except that reimbursement shall not include courier
services, mileage or reimbursement for travel to the City to attend
meetings or conduct the activities. Actual costs shall not exceed the
estimated wage rates and other costs as set forth in the Proposal.
B. Said compensation shall not be altered unless there is significant alteration
in the scope, complexity or character of the work to be performed.
Any adjustment of the total cost of services will only be permitted when
the Consultant establishes and City has agreed, in writing, that there has
been, or is to be, a significant change.
C. The Consultant is required to comply with all Federal, State and local laws
and ordinances applicable to the work.
6. PAYMENT BY CITY
A. The billings for all services rendered pursuant to this Agreement shall be
submitted monthly by Consultant to City and shall be paid by City within
thirty (30) days after receipt of same, excepting any amounts disputed by
City. City retains the right to challenge all or any part of an invoice. All
tasks as specified in Proposal shall be completed prior to final payment.
7. SUPERVISION AND ACCEPTANCE OF SERVICES
A. The Director of Development Services of City or his designee, shall have
the right of general supervision over all work performed by Consultant
and shall be City's agent with respect to obtaining Consultant's
compliance hereunder. No payment for any services rendered under this
Agreement shall be made without prior approval of the Director of
Development Services or his designee.
2-
2004-383
Agreement for Professional Services with TY Lin International.
8. COMPLIANCE WITH CIVIL RIGHTS LAWS AND AMERICANS WITH
DISABILITIES ACT
Consultant hereby certifies that it will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, marital status,
national origin or disability. Consultant's hiring practices and employee policies
shall comply with applicable Federal, State and local laws. Such action shall
include, but not be limited to, the following: Recruitment and recruitment
advertising, employment, upgrading and promotion.
9. TERMINATION OF AGREEMENT
10.
A. This Agreement may be terminated by either party upon thirty (30) days
written notice in the event of substantial failure of the other party to
perform in accordance with the terms of this Agreement. Each party shall
have twenty (20) days following date of such notice within which to
correct the substantial failure giving rise to such notice. Consultant hereby
covenants and agrees that upon termination of this Agreement for any
reason, Consultant will preserve and make immediately available to City,
or its designated representatives, maps, notes, correspondence, or records
related to work paid for by the City and required for its timely completion,
and to fully cooperate with City so that the work to be accomplished may
continue. Any subsequent use of such incomplete documents shall be at
the sole risk of the City and City agrees to hold harmless and indemnify
Consultant from any claim, losses, costs, including attorney's fees, and
liability arising out of such use.
B. This Agreement may be terminated for the convenience of the City upon
thirty (30) days written notice to Consultant. Upon such notice,
Consultant shall provide work product to City and City shall compensate
Consultant in the manner set forth above.
C. Following the effective date of termination of the Agreement pursuant to
this Section, the Agreement shall continue until all obligations arising
from such termination are satisfied.
In the event that, due to causes beyond the control of and without the fault or
negligence of Consultant, Consultant fails to meet any of its obligations under this
Agreement, and such failure shall not constitute a default in performance, the City
may grant to Consultant such extensions of time and make other arrangements or
additions, excepting any increase in payment, as may be reasonable under the
circumstances. Increases in payment shall be made only under the "changes"
provision of the Agreement.
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2004-383
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12.
13.
14.
15.
Agreement for Professional Services with TY Lin International.
INDEPENDENT CONTRACTOR
Consultant shall act as an independent contractor in the performance of the
services provided for under this Agreement. Consultant shall furnish such
services in its own manner and in no respect shall it be considered an agent or
employee of the City.
ASSIGNMENT OR SUBCONTRACTING
Neither this Agreement, nor any portion thereof, may be assigned by Consultant
without the written consent of City. Any attempt by Consultant to assign or
subcontract any performance of this Agreement without the written consent of the
City shall be null and void and shall constitute a breach of this Agreement.
NOTICES
All official notices relative to this Agreement shall be in writing and addressed to
the following representatives of Consultant and City:
CONSULTANT
TY Lin International
198 No. Arrowhead, Suite I
San Bernardino, CA 92408
Ph: (909) 595-8599
Fax: (909) 595-8863
CITY
Mr. James Funk, Director
Development Services Department
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
RESPONSIBILITIES OF PARTIES
Upon termination, or completion of all work under this Agreement, Consultant
will transfer ownership and title to City of all programs, reports, documents, plans
and specifications.
Consultant shall indemnify, defend and hold City, its officers, employees and
agents harmless from and against any and all claims, demands, suits, actions,
proceedings, judgments, losses, damages, injuries, penalties, costs, expenses
(including attorney's fees) and liabilities, of, by, or with respect to third parties,
which arise from Consultant's negligent performance of services under this
Agreement. Consultant shall not be responsible for, and City shall indemnify,
defend and hold harmless Consultant from and against, any and all claims,
demands, suits, actions, proceedings, judgments, losses, damages, injuries,
penalties, costs, expenses (including attorneys' fees) and liabilities of, by or with
respect to third parties, which arise from the City's negligence. With respect to
any and all claims, demands, suits, actions, proceedings, judgments, losses,
s
2004-383
Agreement for Professional Services with TY Lin International.
damages, injuries, penalties, costs, expenses (including attorneys' fees) and
liabilities of, by or with respect to third parties, which arise from the joint or
concurrent negligence of Consultant and City, each party shall assume
responsibility in proportion to the degree of its respective fault.
16. LIABILITY/INSURANCE
The Consultant will be required to maintain in force at all times during the
performance of their work the following policy or policies of insurance covering
its operations:
A. Comprehensive General Liability, including contractual liability, products
and completed operations and business automobile liability, all of which
will include coverage for both bodily injury and property damage with a
combined single limit of two million dollars. The City shall be named as
"additional insured" on all policies required to be furnished.
B. Professional liability coverage with limits not less than two million
dollars.
C. Workers' Compensation coverage at statutory limits.
17. VALIDITY
Should any provision herein be found or deemed to be invalid, this Agreement
shall be construed as not containing such provision, and all other provisions
which are otherwise lawful shall remain in full force and effect, and to this end
the provisions of this Agreement are declared to be severable.
18. ENTIRE AGREEMENT
This Agreement represents the entire and integrated understanding between the
parties hereto and supersedes all prior and contemporaneous negotiations,
representations, understandings and Agreements, whether written or oral, with
respect to the subject matter thereof. This Agreement may be amended only by
written instrument signed by both parties.
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2004-383
Agreement for Professional Services with TY Lin International.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date shown below.
Date: i /-L 0
Date: /p -9-6 V
ATTEST:
TY LIN INTERNATIONAL
by: r� 464/�'(/
Signature
by:
6R,ey AAtMf, u'66-��y�u Presrdt n
Print Name/Title
CITY
R chel Clark, City Clerk
Approved as to form
and legal content:
Jame
City
Bernardino
912
t
Exhibit 1
City of San Bernardino
Development Services Department
PUBLIC WORKS DIVISION
REQUEST FOR PROPOSAL
To
PROVIDE PROFESSIONAL ENGINEERING SERVICES
FOR
THE PREPARATION OF A COMBINED PROJECT STUDY REPORT AND
PROJECT REPORT (PSR/PR) FOR I-215 FREEWAY/UNIVERSITY PARKWAY
LOOP ENTRANCE RAMP
ISSUED ON: SEPTEMBER 24, 2004
DUE ON: OCTOBER 15, 2004
REQUEST FOR PROPOSALS
Professional Engineering Services
For the preparation of a combined Project Study Report/Project Report
For 1-215/University Parkway Loop Entrance Ramp in the City of San Bernardino
Issued: September 24, 2004
The City of San Bernardino is soliciting proposals from qualified firms to provide professional
engineering services for the preparation of a combined Project Study Report/Project Report for
the subject project.
PROJECT DESCRIPTION
Project Location: West of the intersection of the 1-215 Freeway and University
Parkway, San Bernardino, California.
Description: The objective is to complete and obtain approval of a PSR/PR for
construction of a loop ramp from westbound University Parkway
onto southbound 1-215 Freeway. With the loop ramp, the existing I-
215 Freeway southbound entrance ramp would be converted to
right -turn only access from eastbound University Parkway.
Construction of the project will require acquisition of a fast-food
restaurant and a portion of a parking lot serving a Wal-Mart store.
Project Construction Cost:
PSR/PR Professional Services Cost Estimate: $200,000 to $250,000
Construction Estimate: $3,000,000 to $5,000,000
Property Acquisition and Relocation cost Estimate $2,500,000 to $5,000,000
Funding Source:
PSR/PR: Local Funds
Engineering and Administration: Local Funds
Property Acquisition, Relocation, and Construction: Local Funds
2. SCOPE OF SERVICES
The scope of services is intended to cover the preparation and successful processing of a
PSR/PR, which includes approval/acceptance of the PSR/PR by Caltrans, City, and
appropriate involved agencies/stakeholders.
A PSR/PR is an engineering report, the purpose of which, among other things, is to document
agreement on the scope, schedule, and estimated cost of a project. The project development
process prescribed by Caltrans are guidelines providing a framework for preparation of
PSR/PR, describing a quality and breadth of examination and information that the involved
reviewing and approving parties expect to see for scope, schedule, and cost estimates for
projects. A PSR/PR must be prepared at the front end of the project development process,
including environmental evaluation but before detailed design, and that it must provide a sound
basis for commitment of future funding. It also provides a key opportunity to achieve
consensus on project scope, schedule, and proposed cost among Caltrans and involved
regional and local agencies. To prepare an efficient and successful PSR/PR, these guidelines
should be applied in a flexible manner using common sense judgment appropriate for the
complexity of this specific project.
The following is a summary of various tasks and components involved in preparation of a
A PSR/PR PREPARATION GENERALLY INCLUDES:
A. Meetings -with Caltrans, City and other involved agencies and impacted parties,
including presentations to the Development/Environmental Review Committee,
Planning Commission, and City Council
B. Field Review to identify project features, and in particular, focus on factors that
could affect the project.
C. Obtaining and reviewing existing reports, studies, mapping and other information.
Prepare complete mapping of the project limits to include in the analysis.
D. Identifying and analyzing additional data to prepare the PSR/PR, such data may
include, but is not limited to:
• hazardous material/waste information
• preliminary materials (geotechnical) information
• environmental resources inventory and issues
• landscape information
• traffic data (existing and forecasted traffic, level of service, capacity adequacy,
operational analysis, accidents, etc.)
• preliminary structure studies
• right of way and utility considerations
• land use
• scheduling
E. Performing Initial Engineering Studies, Development of Alternatives, Cost
Estimates, and Schedules. Alternatives must meet project goals, be cost
effective, and avoid or minimize environmental and right-of-way impacts.
F. Preparation of Geometric Approval Drawings (GAD) and a Modified Access Report
(MAR) to be approved by Caltrans and FHWA.
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G. Cost estimates for each alternative, including examining impacts and associated
mitigating costs for:
• Environmental/Hazardous Materials
• Traffic
• Electrical
• Structures
• Materials
• Landscaping
• Permits
• Local and Regional Input
• Right of Way
• Design Standards
• Roadway Improvements
H. Completing the PSR/PR after developing feasible alternatives and analyzing
impacts, with such alternatives included in the PSR/PR.
1. PSR/PR review and including necessary revisions to obtain approval from
Caltrans, City, and other impacted agencies and parties (see Appendix
..A.. -
J. Environmental Documentation
Among the purposes for the Scope of Work is to produce a combined PSR/PR. By
definition for this combination the project must be cleared by a NEPA Categorical
Exclusion and a CEQA Categorical Exemption. The consultant will provide reports and
research necessary, including completing the Environmental Significance Checklist (see
Appendix "B"), as early as possible, for Caltrans to make that determination. If the
review of this data reveals the necessity to take additional steps to obtain the
environmental clearance for the project, and a Categorical Exclusion is not possible, the
consultant will be given additional direction with regard to project scope.
K. Quality Assurance
CONSULTANT has total responsibility for the accuracy and completeness of all reports,
calculations, and related documents furnished under this Scope of Services.
3. PROPOSAL FORMAT
Please submit your proposal in the format specified below:
Cover Letter
This should be a summary emphasizing the strong points of the project team and the firm's
experience.
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Contents
Include contents of proposal.
Scope of Work
While the City's RFP includes a scope of work expected of the Consultant, it shall be the
consultant's responsibility to provide all necessary services, whether listed or not in the RFP.
The consultant shall provide a detailed scope of work for its services associated in preparation
and successful processing of a PSR/PR; including presentation of CEQA and NEPA
documents for adoption by the lead agency.
Schedule
Provide a detailed schedule showing tasks and milestone completion dates.
Project Team and Resumes
Provide information on project team members, an organization chartshowing the names and
responsibilities of key personnel, and resumes of key personnel.
Relevant Experience and References
Provide references by 3 government agencies
Fee
Provide in a separate sealed envelope a proposed fee, broken by tasks and personnel for the
project.
4. EVALUATION CRITERIA
The proposals will be evaluated based upon several factors. These factors include the format,
organization, and presentation of the proposal, the qualification and experience and knowledge
of the project staff, and the experience in the processes and procedures of the involved in
preparing and successfully securing approval of RFP's.
The following is the types of items, which will be used to evaluate and select the consultant:
Understanding of the work to be done
Experience and Qualifications of proposed staff
References/Performance on previous projects
Compliance with RFP requirements
5. SELECTION PROCESS
City and Caltrans staff will review all proposals. Based upon the individual evaluations of
those reviewing the proposals, the top three ranking proposals may be invited to an interview
by the City. After selection, staff recommendation will be forwarded to the City Council for
action.
6. INSURANCE REQUIREMENTS
The Consultant will be required to maintain in force at all times during the performance of their
work the following policy or policies of insurance covering its operations:
Comprehensive General Liability, including contractual liability, products and completed
operations and business automobile liability, all of which will include coverage for both
bodily injury and property damage with a combined single limit of two million dollars.
The City shall be named as "additional insured" on all policies required to be furnished.
b. Professional liability coverage with limits not less than two million dollars.
C. Workers' Compensation coverage at statutory limits.
7. AGREEMENT
The selected Consultant shall execute the attached Agreement with the City.
8. PROPOSAL SUBMITTAL PROTOCOL
Five (5) copies of proposals must be Proposals must be submitted to:
Mark Lancaster, Deputy Director/City Engineer
City of San Bernardino
Development Services Department
300 North "D" Street
San Bernardino, CA 92418
In order to be considered in the selection process, the proposals shall be received by the City
at the above address no later than 3:00 p.m., October 15, 2004.
APPENDIX "A"
The following is an outline of a PSR/PR: (See Appendix "A")
• Introduction
• Background
• Need and Purpose
• Alternatives
• System Planning
• Hazardous MaterialNVaste
• Traffic Management Plan (TMP)
• Funding/Scheduling
• Caltrans District Contact
• Registered Civil Engineer Stamp/Certification
• Environmental documentation
• Environmental Clearance
APPENDIX A - Preparation Guidelines for
Combined Project
ARTICLE 1 - Overview
Use of Combined PSR/PR
iect
These guidelines provide a shortened form .and outline to be used with the
procedure described in Chapter 9, Article 12, of this manual. They satisfy the
requirements for both a Project Study Report {PSR) and a Project Report (PR).
For Special Funded Projects
The Combined Project Study Report/Project Report (Combined PSR/PR) was
developed m an effort to streamline the project development process for non
complex, non controversial projects on State highways that are 100 percent funded
by others. It applies to projects that have an estimated construction cost over
$1,000,000 for wort within the existing or to be dedicated State right of way. In
addition , the project must comply with the stated criteria itemized in Chapter 9,
Article 12, of this manual. It may also be used as a project report for some projects
costing more than $300,000 that are too complex to use a PEER format.
Can be Used for Some Caltt ns Projects
The Combined PSR/PR may also be used for Caltrans' projects that meet the same
stated criteria in Chapter 9, Article 12, provided they also meet the criteria necessary
for programming of the project; i.e., justification for the project, a good cost
estimate, identification of support costs, and proposed funding. In both cases, the
District Directors have approval authority of the document.
Applicant Completes Combined PSR/PR
For special funded projects, it is intended that the sponsor prepare the Combined
PSR/PR. However, this is not intended to preclude the district from preparing a
Combined PSR/PR instead of the sponsor, provided the district has dent
resources and PYs to meet the applicant's schedule and that there is no significant
difference in the amount of work required to do a PSR and that needed to do a
Combined PSR/PR.
Further, even if a project does not meet the criteria stated in Chapter 9, Article 12,
for using the Combined PSR/PR format, there is no intent to preclude the district or
a sponsor from combining the content required for a PSR and that required for a PR
into a single report, as described in Chapter 9, Article 17, provided circumstance
are such that two reports are not necessary, and the PD Coordinator concurs.
When the Permit Engineer determines that an applicant's proposed project meets the
criteria for a Combined PSR/PR, a Special Funded Project Coordinator should be
Project Development Procedures Manual 1/l/97 A.3
aesrgnarea. 11iis Coordinator will be the contact person for the applicant. The
Special Funded Project Coordinator and other potentially involved Caluans'
functional units should meet with the applicant and appropriate local agen
Personnel discuss the project and Caltrans' process. Following this meeting thhee
applicant prepare a Combined PSR/PR.
PSR/PAlthouR the appthe lication � submit application with the Combined
onsidered complete until the Combimed.
PSR/PR is approved The approved Combined PSR/PR is then the authorization to
enta into a Cooperative or Highway Improvement
appropriate, for the design and construction of the State Him aye, tlicable, as
Following the Outline
In completing this document, it should be recognized that only the imotaration that
is appmptiate for the proposed project needs to be included In addition, in
Articl
preparingSa PRin ACost Estimate for the project, as described in Chapter 20, Section 2,
e , and ppendix AA, not all of the items listed in the "Cost Estimate•
format will be present• Therefore, it may not always be appropriate to atrach the
standard detail to verify the estimate form. Quantities can be summarized as long as there is sufficient
may m �iXOI� f cast l rlcewsse. the "Right of Way Data Sheet"
Projects.
The Combined PSR/PR is to be and submitted using the outline included
t*cs that amat the end of this tnbe • T��wing headings in Article 2 correspond to
c discussed in the submittal.
ARTICLE 2 - Item -by -Item Guidelines for Using
Combined PSR/PR
Cover Sheet
All Combined PSR/PRs should have a standard cover sheet to provide project
identification information and signatures. Information to be provided includes the
following:
Applicant Portion
The Applicant completes the following items all in the white portion of the form:
• Applicant
Name of agency or organization submitting permit proposal.
• Date of submittal
:l
A•4 1/1/97
Project Development Procedures Manual
Cnmhinnd
• District -County -Route -Kilometer post (Post Mile) [Dist-Co-Rte-
KP(PM)]
The Kilometer Post should be given to the nearest 0.1 kilometer, if the
project is 0.2 kilometers or more in length, give both the beginning and
ending Kilometer Posts. Post Miles should follow the Kilometer posts
if needed for continuity of file references or other reasons.
• Prepared by
Name of individual who prepared this report and who should be
contacted regarding the proposal.
• Title
Title of individual preparing the proposal.
• Brief Project Description
A brief written description of the project limits that corresponds to the
Kilometer Posts given above and ties the limits to commonly known
physical features on the ground that can be identified on available
mapping-
�:x;; • Registered Engineer Stamp
The Combined PSR/PR must be prepared by a California registered civil
engineer. The stamp or seal and signature must be placed on the first
page of the report, in the space provided. The stamp and signal = is
that of the registered engineer representing the local agency or applicant
and who is in responsible charge of the proposed project.
Caltrans Portion
The gray portion of the form is completed by Caltrans:
• Permit Number (If appropriate)
Permit number assigned to permit application by District Permit Office.
• EA
The multiphase Expenditure Authorization (EA), using the "0" phase for
the project However, if the project is an encroachment permit project,
as defined in Chapter 2, Section 5, costing $1 million or less, for which
a PEER is not appropriate, the charges should be treated as for an
encroachment permit project . An encroachment permit EA should be
used to charge costs for the permit review process as spelled out in
Chapter 2 of the Ewroachment Permits Manual
Project Development Procedures Manual l/l/97
A-5
Project Development Initiation and Approval Reports
• Caltrans Responsible Unit
The unit source code of the registered engineer in the functional unit
assigned to review the project, or the unit source code of the Caltrans
Special Funded Projects Coordinator or the Caltrans Project Manager.
• Project Manager Recommendation
The signature of the Project Manager recommending approval and
indicating that all needed engineering and environmental studies have
been completed.
• Environmental Status
A statement signed by the Environmental Branch Chief with the
appropriate box checked indicating the environmental status of the
process.
e Right of Way Statement
A statement signed by the District Division Chief for Right of Way
indicating the review of the right-of-way information contained in the
PR and the R/W data sheet attached to it, and a finding that the data is
complete, current and accurate.
e Project Approval
The approval of the State highway portion of the project with the
appropriate box checked, signed and dated by the District Dire= or by
aDivision Chief to whom that authority has-been officially
delegated. Indicate the title or position of the individual who signs.
Indicate which local agency approved the EIR or ND if appropriate.
The date of signing becomes the official project approval date for
considering the application to be complete. The approval is the
authorization to enter into any described pteapproved Cooperative or
Highway Improvement Agreement. as appropriate, for the design and
construction of the State Highway.
1. PROPOSAL
Describe the proposal, estimated cost, and schedule for completion.
Z. EXISTING FACILITY
Describe the existing highway facility and the impact of proposed work on future
State highway operation and safety, as well as future maintenance costs and
responsibilities.
3. DEFICIENCIES
Describe the deficiencies or concerns being addressed. Discuss any issues and
adjacent land -use proposals.
A-6 l/l/97 Project Development Procedures Manual
Combined gm APPMAX A
4. ENVIRONMENTAL STATUS
Discuss the environmental status. if a city, county, or other environmental process, attach the approved copy of the Categorical involved
solved in
is Determination, Negative Declaration or Environmental Impact Report and if a�Np�OD
required to be filed, the date of such filing.
If Ca'=W Is the lead
Checklist, to assist Calttans to for mahnEQA' Mach an Environmental Sig�cance
environmental approval is 8 the environmental obtain
If Federal
of the Encroachment permitq' this approval shall be obtained prior to approval
5. TRAFFIC AND ACCIDENT DATA
affiic S socidw data shall be provided for projects that have the potential to
highway capacity, safety. or that reduce Cal
trans for furore capacity. The traffic data should provide concur and Ito provide
Year) values for Average Annual Daily Traffic ( (design
directional split. (Include ��� P how, peak -hour
Provide the most recent three of trucks, . if appropriate.) Call = will
should appear in the year accident history upon request. The accident data
report as follows:
LOCATION "I ACTUAL RATES
o, N(nerm7lionvehicleltilometers) t AVERAGE RATES
(XP to � OF million vehtele 1v7ome
F•
Fatalities
" Fatalities plus Injuries
ass All reported accidents
6. TRAFFIC SIGNALS
F+ I •• TOtal••• I F• I F+ I •• I Total•••
If new or revised traffic signals are involved, discuss the following:
• Signal warrants
• Capacity analysis
• Safety analysis
• Ownership and maintenance provisions
7. NON STANDARD DESIGN FEATURES
If nonstandard mandatory and/or advisory design features are involved, discuss any
exceptions requested. Provide date of Fact Sheet approval.
Project Development Procedures Manual 1/1/97
A-7
Appecidixes
Aojeet
Development Initiation and Approval Reports
L
IMPACT ON RAILROADS
Discuss any railroad involvement.
9.
IMPACT ON UTILITIES
Discuss any impact on utilities. Exceptions to Calum encroachment polity shall
be approved prior to approval of the Combined PSR/PR.
10. '
STRUCTURES
Describe any Proposed work on, or around, existing structures.
11.
HIGHWAY PLANTING
Describe any proposed new or replacement: highway planting, or. the extent of
existing planting that will be removed.
12.
PERMITS
Discuss status of any required permits from other agencies relating to the proposed
work within the State right of way.
13. RIGHT OF WAY REQUIRED
Describe the treed for, and the status of, any additional right of way to be acquired
for State highway purposes.
14. HAZARDOUS MATERIALS
If dedicated right of way, excavation, and/or structure demolition or modification
are involved, discuss potential hazardous materials and attach an Initial Site
Assessment (ISA).
1S. REMARKS
Discuss any additional items that are important to the project If sigttifrcant
construction delays are anticipated, discuss mitigating construction traffic handling
Practices, such as lane closures, detours, and work -hour restrictions.
Attachments
The following attachments shall be included with the Combined PSR/PR:
• Appropriate maps (location, geometric, etc.)
• Typical cross section(s)
• Appropriate environmental documentation, as outlined above
• PR Cost Estimate (see Chapter 20, Section 2, Article 5 and Appendix
AA) .
A4 l/l/97 Project Development Procedures Manual
Appeaft A
Combined project S" ReIRMTtaied Report
7--Or.
41,
• Executed Preapproved Cooperative or Highway Improvement and
Escrow Agreement
• Signal Warrants, if appropriate
• Right of Way Data Sheet, if appropriate (see Appendix JI)
• Initial Site Assessment, if appropriate
project Davdapawat Prmcdtccs Manual 1 1/1/97 A-9
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
COMBINED PROJECT STUDY REPORT/PROJECT REPORT (PSR/PR)
APPLICANT
PREPARED BY
TITLE
I atteu to the technical information contained
betein and the cogincering data upon which
recommendations, conclusions, and decisions
were based
DATE
M&
DATE
Based an the information submitted, I have deft:mined
• Project is categorically exempt under the State CEQA
Goideloes
• Final EIR (or ND) psepre' forthe project complies
wKh CEQA and the Shoe CEQA Cwmlclroes.
Environmental Stanch Chief
BR3FflOFiVAYrfR778t[' MOM
'I have reviewed the tight -of -way information contained
in this Project Report and the Right of Way Data Sbeet
attached hum. and find the dam to be complete. current,
and •c+--t
District Division Chief for Right of way
• I have considered the information contained in the
Final EIR or ND preWW by
(local agency) and I approve the State highway
potion of the project.
• 1 approve the project
SIGNATURE
DATE
This form is to be used as the cover sheet for the Combined PSR/PR The shaded area is to be
filled in by Caltrans. Please use the outline on the following page to complete the repon.
A-10 l/l/97 Project Development Procedures Manual
Combined
- Outline -
1. PROPOSAL
Z EaSIINGFACaM
3. DEFICIENCIES
4. ENVRONMFNCALSfATUS
S. OTTER lNlK)RMATION (WHEN APPROPRIATE)
TRAFFIC AND ACCLDPNP DATA
TRAFFIC SIGNALS
NONSTANDARD DESIGN FEATURES
IMPACTONRAILROADS
IMPACT ON U7UnTFS
STRUCTURES
HI iIMAYRANIING
PiRM[IS
RI(W OF WAY REQUIRED
REMARKS
ATTACHMENTS
a. LOCATION MAP
b. GEOMEIRICPIAN(S)
c. TYPICAL CROSS SEC IONS)
d. FNVIRONMINTALDOCL%EENTATION
e. mcvsrrsrwu�
f. EKECULIDPREAPPROVIDCOOPERATIVE ORHIGHWAY IMPROVIIMENIAND ESCROW
AGREEMENT
g. SIGNAL WARRANTS (IF APPROPRIATE)
It. R/W DATA SHEET
OTHER: (List)
Project Development Procedures Manual l/l/97 A-11
Part 2 - The Project Development Process
site basis. Standard Plan H8 should be considered for use as
appropriate. The geometric design shall be reviewed by either the
Geometric Reviewer or the PD Coordinator to obtain their design
concurrence and approval of any nonstandard mandatory design features
proposed. The structural section for the pullout should be consistent
with the shoulder structural section.
ARTICLE 12 - Combined PSR/PR for Certain 100%
Local -Funded Projects
Applicability
The purpose of the Combined Project Study Report/Project Report (PSR/PR) is to
streamline the project development process by providing for the preparation of a
single engineering report for noncomplex, noncontroversial State highway projects
that are funded by others and that cost over $1,000,000 for construction. The
Combined PSR/PR documents agreement on the scope and estimated cost. The
Combined PSR/PR eliminates the separate processing of a PSR and should
expedite project delivery. It constitutes project approval to proceed with design and
as such serves as the Project Report. Although one report is prepared, it is
expected that the report will address issues affecting operation, maintenance, and
any potential tort liability on the State highway, and that the proposed work will
conform to current Caltrans policies, practices, and standards.
A Permit Engineering Evaluation Report (PEER) is -normally used for projects •
costing $1,000,000 or less (see Article 13). However, for permit proposals that are
too complex to be adequately documented in a PEER, the District may utilize the
Combined PSR/PR format as a Project Report instead of a PEER.
Neither a Combined PSR/PR nor a PEER is required for utility and drainage
encroachment work within the right of way. This work is handled by the normal
encroachment permit process.
Format for Combined PSR / PR Report
The format for a Combined PSR/PR is included in Appendix A of this manual.
Combined PSR / PR Usage Criteria
A Combined PSR/PR may be used for projects funded by others if the project
complies with the following criteria:
Project is not capacity increasing (will not add through -mixed -flow
lanes, other than short gap closures).
• Project qualifies as a Categorical Exemption (if Caltrans will be the bead
Agency for the CEQA).
C1
9-36 l/l/97 Project Development Procedures Manual
Chapter 9 - Project Initiation
Article 12 - Combined PSR/PR for Certain 100% Local -Funded Projects
• There must be only one "build" alternative.
OR
The local agency is the Lead Agency for Environmental Clearance and
has filed a Notice of Determination (NOD).
• Exceptions to mandatory and advisory design standards shall be
approved prior to approval of the Combined PSR/PR. Any nonstandard
features identified after approval of the Combined PSR/PR shall be
approved prior to approval of the contract plans by the State, and prior
to issuance of the encroachment permit.
• No right of way acquisition by Caltrans or Relocation Assistance
Program (RAP) involvement.
• No California Transportation Commission (CTC) approval required for
route adoption or new public road connections to access controlled
highways.
• Exceptions to Caltrans encroachment policy shall be approved prior to
approval of the Combined PSR/PR.
Typically, "noncomplex, noncontroversial projects" will not involve new, non -
dedicated right of way, hazardous waste, significant environmental impacts, public
hearings for consideration of State highway improvements, non-standard
maintenance agreement features, or tort liability concerns.
A Combined PSR/PR may generally be used for the following types of
noncomplex, noncontroversial projects: channelization and restriping, widening,
curbs and gutters, auxiliary and tuming lanes, signal installation or modification,
ramp modifications, landscaping, minor vertical and horizontal realignments,
retaining walls, most interchange modifications, and overcrossings or
undercrossings that are not part of an interchange.
Right of Way and Access Control
If the proposed permit work involves dedication of additional right of way along the
access control line — without any reduction in access restrictions — separate District
Director concurrence is not needed. Involvement of the PD Coordinator or
Geometric Reviewer should be sought when substantial modifications in the access
control are proposed Where access control is involved, the dedication shall
specifically provide for access control, and right of way record maps shall be
updated. A map or paper shifting of the access control line is not legally binding.
The restriction must be contained in the deed or quit claim between local agencies
and Caltrans. For changes in access control and disposal of right of way, refer to
the Chapter 26 of this manual, entitled "Disposal of Rights of Way."
Combined PSR / PR Procedure
• Upon receiving the "Standard Encroachment Permit Application", the district's
single point of contact (usually the District Permit Engineer) will verify that the
Project Development Procedures Manual 1/l/97 9-37
Pm 2 - The
project cost is more [hart $1,000,000 or that it is otherwise not appropriate for .
Processing as a PEER. A critical review of proposed PEER projects costing less
than $1,000,000 should be made to assure that PEER processing won't be nullified
at a later date due to cost increases resulting from required scope changes, better
estimates, or some other reason, or that PEER processing is not appropriate
because the proposal is too complex.
Once verified, the district responsible unit assigned by the District Permit Engineer
will be notified so that a Special Funded Project Coordinator (SFPC) can be
assigned to coordinate the project approval. Communication between the SFPC.
the District Permit Engineer, the applicant, and appropriate district functional units
such as the environmental, structures and traffic units is essential to expedite this
process.
ty meting of the applicant and all involved units should be held to determine the
type of project approval and environmental documentation needed and to define _
roles and responsibilities.
The SFPC will provide a copy of the Combined PSR/PR outline to the applicant.
The appropriate type of pre -approved cooperative or highway improvement
agreement should be identified and given to the applicant for completion, execution,
and submittal with the combined PSR/PR. The SFpC should document this
meeting with a letter to the applicant. Once the applicant completes and submits the
Combined PSR/PR, the SFPC should distribute the document for review by all
involved Caltrans units.
The time needed to review and approve the Combined PSR/PR will depend on the •
completeness, scope, and complexity of the work. If a Combined PSR/PR is
appropriate, the application is not considered complete until the approval of the
PSR/PR. The responsible SFPC will notify the applicant of the expected
completion date and whether additional information is needed.
The District Director (or designee) is responsible for the approval of the Combined
final document should be forwarded to
PSR/PR. After approval, two copies of the
DLPP, Attention: Project Report.
The approved Combined PSR/PR cooperative or highway improvemeis the authorization to enter into a preapproved
nt agreement for the design and construction of
the State highway. Refer to the Cooperative preapproved document; Agrecment Manual for the appropriate
ARTICLE 13 - PEER for Encroachment Permit Projects
Choosing the Correct Report
A Project Study Report (PSR) is not required if a State highway improvement to be
funded by others has an escalated construction cost of $1,000,000 or less for
projects where the local entity or a developer undertakes preliminary and
construction engineering via the encroachment Permit process. Instead, a Permit
Engineering Evaluation Report (PEER), or occasionally a Combined PSR/PR or •
Project Report (PR), should be prepared. The following paragraphs describe the
9.38
l/l/97 Project Development Procedures Manuai
ENVIRONMENTAL SIGNIFICANCE CHECKLIST
APPENDIX "B"
This checklist identifies physical, biological, social and economic factors that might be
affected by the proposed project. In many cases, background studies performed in connection with
the projects indicate no impacts. A NO IMPACT answer in the last column reflects this
determination. Where there is a need for clarifying discussion, the discussion is included in Section
VI following the checklist. The words "significant" and "significance" used throughout the
following checklist are related to CEQA, not NEPA, impacts.
I. AESTHETICS -- Would the project:
a) Have a substantial adverse effect on a scenic vista?
b) Substantially damage scenic resources, including, but
not limited to, trees, rock outcroppings, and historic
buildings within a state scenic highway? _
c) Substantially degrade the existing visual character or
quality of the site and its surroundings?
d) Create a new source of substantial light or glare which
would adversely affect day or nighttime views in the
area?
1I. AGRICULTURE RESOURCES: In determining
whether impacts to agricultural resources are significant
environmental effects, lead agencies may refer to the
California Agricultural Land Evaluation and Site
Assessment Model (1997) prepared by the California
Dept. of Conservation as an optional model to use in
assessing impacts on agriculture and farmland. Would
the project:
a) Convert Prime Farmland, Unique Farmland, or
Farmland of Statewide Importance (Farmland), as shown
on the maps prepared pursuant to the Farmland Mapping
and Monitoring Program of the California Resources
Agency, to non-agricultural use?
b) Conflict with existing zoning for agricultural use, or a
Williamson Act contract?
c) Involve other changes in the existing environment
which, due to their location or nature, could result in
conversion of Farmland, to non-agricultural use?
III. AIR QUALITY -- Where available, the significance
criteria established by the applicable air quality
management or air pollution control district may be
relied upon to make the following determinations. Would
the project: '
Less Than
Significant
Potentially With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
0 0 0 0
Less Than
Significant
Potentially
With
Less Than
Significant
Mitigation
Significant
No
Impact
Incorporation
Impact
Impact
a) Conflict with or obstruct implementation of the
applicable air quality
❑
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n
❑
plan?
b) Violate any air quality standard or contribute
❑
❑
El
❑
substantially to an existing or projected air quality
violation?
c) Result in a cumulatively considerable net increase of
pollutant for which the project region is non -
❑
El
El
attainmentcriteria
attainment under an applicable federal or state ambient
air quality standard (including releasing emissions which
exceed quantitative thresholds for ozone precursors)?
d) Expose sensitive receptors to substantial pollutant
El ❑
El
Elconcentrations?
e) Create objectionable odors affecting a substantial
number of people?
n
n
n
IV. BIOLOGICAL RESOURCES -- Would the project:
a) Have a substantial adverse effect, either directly or _ ❑ ❑ ❑
through habitat modifications, on any species identified
as a candidate, sensitive, or special status species in
local or regional plans, policies, or regulations, or by the
California Department of Fish and Game or U.S. Fish and
Wildlife Service?
b) Have a substantial adverse effect on any riparian ❑ ❑ El ❑
habitat or other sensitive natural community identified in
local or regional plans, policies, regulations or by the
California Department of Fish and Game or US Fish and
Wildlife Service?
c) Have a substantial adverse effect on federally
wetlands as defined by Section 404
El
❑
protected of the
Clean Water Act (including, but not limited to, marsh,
vemal pool, coastal, etc.) through direct removal, filling,
_
hydrological interruption, or other means?
d) Interfere substantially with the movement of any native
fish
❑
El
0
El
or migratory or wildlife species or with
established native resident or migratory wildlife corridors,
or impede the use of native wildlife nursery sites?
e) Conflict with any local policies or ordinances
protecting biological resources, such as a tree
❑
❑
❑
preservation policy or ordinance?
f) Conflict with the provisions of an adopted Habitat
Plan, Natural Community Conservation
❑
El
1-1Conservation
El
Plan, or other approved local, regional, or state habitat
conservation plan?
Less Than
Significant
Potentially
With
Less Than
Significant
Mitigation
Significant
No
Impact
Incorporation
Impact
Impact
V. CULTURAL RESOURCES -- Would the project:
a) Cause a substantial adverse change in the
❑
El
❑
❑
significance of a historical resource as defined in
§ 15064.5?
b) Cause a substantial adverse change in the
El❑
El
❑
significance of an archaeological resource pursuant to
§ 15064.5?
c) Directly or indirectly destroy a unique paleontological
❑
El
El
El
or site or unique geologic feature?
d) Disturb any human remains, including those interred
of formal cemeteries?
❑
❑
El
El
VI. GEOLOGY AND SOILS -- Would the project:
a) Expose people or structures to potential substantial
adverse effects, including the risk of loss, injury, or death
involving:
i) Rupture of a known earthquake fault, as delineated on
most recent Alquist-Priolo Earthquake Fault Zoning
El
El
❑
El
Map issued by the State Geologist for the area or based
on other substantial evidence of a known fault? Refer to
Division of Mines and Geology Special Publication 42.
ii) Strong seismic ground shaking?
El
iii) Seismic -related ground failure, including
liquefaction?
❑
❑
❑
iv) Landslides?
El
El
D
El
b) Result in substantial soil erosion or the loss of topsoil?
c) Be located on a geologic unit or soil that is unstable,
or that would become unstable as a result of the project,
El
El❑
El
and potentially result in on- or off -site landslide, lateral
spreading, subsidence, liquefaction or collapse?
d) Be located on expansive soil, as defined in Table lg-
1-B of the Uniform Building Code (1994), creating
❑
❑
❑
❑
substantial risks to life or property?
e) Have soils incapable of adequately supporting the use ❑ ❑ El El
septic tanks or alternative waste water disposal systems
where sewers are not available for the disposal of waste
water?
VII. HAZARDS AND HAZARDOUS MATERIALS —
Would the project:
a) Create a significant hazard to the public or the
environment through the routine transport, use, or
disposal of hazardous materials?
b) Create a significant hazard to the public or the
environment through reasonably foreseeable upset and
accident conditions involving the release of hazardous
materials into the environment?
c) Emit hazardous emissions or handle hazardous or
acutely hazardous materials, substances, or waste within
one -quarter mile of an existing or proposed school?
d) Be located on a site which is included on a list of
hazardous materials sites compiled pursuant to
Government Code Section 65962.5 and, as a result,
would it create a significant hazard to the public or the _
environment?
e) For a project located within an airport land use plan
or, where such a plan has not been adopted, within two
miles of a public airport or public use airport, would the
project result in a safety hazard for people residing or
working in the project area?
f) For a project within the vicinity of a private airstrip,
would the project result in a safety hazard for people
residing or working in the project area?
g) Impair implementation of or physically interfere with
an adopted emergency response plan or emergency
evacuation plan?
h) Expose people or structures to a significant risk of loss,
injury or death involving wildland fires, including where
wildlands are adjacent to urbanized areas or where
residences are intermixed with wildlands?
VIII. HYDROLOGY AND WATER QUALITY -- Would the
project:
a) Violate any water quality standards or waste discharge
requirements?
b) Substantially deplete groundwater supplies or interfere
substantially with groundwater recharge such that there
would be a net deficit in aquifer volume or a lowering of
the local groundwater table level (e.g., the production
rate of pre-cxisting nearby wells would drop to a level
which would not support existing land uses or planned
uses for which permits have been granted)?
Less Than
Significant
Potentially With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
❑ ❑
❑ ❑
❑ ❑
❑ ❑
❑ ❑
❑ ❑
c) Substantially alter the existing drainage pattern of the
site or area, including through the alteration of the
course of a stream or river, in a manner which would
result in substantial erosion or siltation on- or off -site?
d) Substantially alter the existing drainage pattern of the
site or area, including through the alteration of the
course of a stream or river, or substantially increase the
rate or amount of surface runoff in a manner which would
result in flooding on- or off -site?
e) Create or contribute runoff water which would exceed
the capacity of existing or planned stormwater drainage
systems or provide substantial additional sources of
polluted runoff?
f) Otherwise substantially degrade water quality?
g) Place housing within a 100-year flood hazard area as
mapped on a federal Flood Hazard Boundary or Flood -
Insurance Rate Map or other flood hazard delineation
map?
h) Place within a 100-year flood hazard area structures
which would impede or redirect flood flows?
i) Expose people or structures to a significant risk of loss,
injury or death involving flooding, including flooding as a
result of the failure of a levee or dam?
j) Inundation by seiche, tsunami, or mudflow?
IX. LAND USE AND PLANNING - Would the project:
a) Physically divide an established community?
b) Conflict with any applicable land use plan, policy, or
regulation of an agency with jurisdiction over the project
(including, but not limited to the general plan, specific
plan, local coastal program, or zoning ordinance)
adopted for the purpose of avoiding or mitigating an
environmental effect?
c) Conflict with any applicable habitat conservation plan
or natural community conservation plan?
X. MINERAL RESOURCES --Would the project:
a) Result in the loss of availability of a known mineral
resource that would be of value to the region and the
residents of the state?
Less Than
Significant
Potentially
With
Less Than
Significant
Mitigation
Significant
No
Impact
Incorporation
Impact
Impact
0
0
0 0 0 0
0
0
b) Result in the loss of availability of a locally -important ❑ El ❑ El
resource recovery site delineated on a local
general plan, specific plan or other land use plan?
Less Than
Significant
Potentially, , With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
XI. NOISE —
Would the project result in
a) Exposure of persons to or generation of noise levels in
of standards in local
❑
❑
❑
El
established the general plan
or noise ordinance, or applicable standards of other
agencies?
b) Exposure of persons to or generation of excessive
vibration levels?
❑
❑
❑
El
groundborne or groundborne noise
c) A substantial permanent increase in ambient noise
in the project vicinity above levels existing without
❑
❑
El
El
the project?
d) A substantial temporary or periodic increase in
levels in
❑
El
Elambient
El
noise the project vicinity above levels —
existing without the project?
e) For a project located within an airport land use plan
has been
❑
❑
❑
Elor,
where such a plan not adopted, within two
miles of a public airport or public use airport, would the
project expose people residing or working in the project
area to excessive noise levels?
f) For a project within the vicinity of a private airstrip,
❑
❑
El
El
the project expose people residing or working in
the project area to excessive noise levels?
XII. POPULATION AND HOUSING -- Would the project
a) Induce substantial population growth in an area,
directly (for example, by proposing new homes and
El ElEleither
businesses) or indirectly (for example, through extension
of roads or other infrastructure)?
b) Displace substantial numbers of existing housing,
the construction of replacement housing
❑ ❑
El
El
elsewhere?
c) Displace substantial numbers of people, necessitating
construction of replacement housing elsewhere?
❑ ❑
❑
El
Less Than
Significant
Potentially With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
XM. PUBLIC SERVICES
a) Would the project result in substantial adverse
physical impacts associated with the provision of new or
physically altered governmental facilities, need for new
or physically altered governmental facilities, the
construction of which could cause significant
environmental impacts, in order to maintain acceptable
service ratios, response times or other performance
objectives for any of the public services:
Fire protection?
❑
❑
Police protection?
❑
0
❑
❑
Schools?
El
❑
❑
Parks?
FI
❑
❑
❑
Other public facilities?
XIV. RECREATION — _
-j
a) Would the project increase the use of existing
neighborhood and regional parks or other recreational
❑
❑
❑
❑
T facilities such that substantial physical deterioration of
the facility would occur or be accelerated?
b) Does the project include recreational facilities or
the construction or expansion of recreational
❑
El
❑require
facilities which might have an adverse physical effect on
the environment?
XV. TRANSPORTATION/TRAFFIC -- Would the project:
a) Cause an increase in traffic which is substantial in
to the existing traffic load and capacity of the
❑
❑
❑
El
street system (i.e., result in a substantial increase in either
the number of vehicle trips, the volume to capacity ratio
on roads, or congestion at intersections)?
b) Exceed, either individually or cumulatively, a level of
service standard established by the county congestion
❑
❑
❑
management agency for designated roads or highways?
c) Result in a change in air traffic patterns, including
either an increase in traffic levels or a change in location
❑
❑
❑
❑
that results in substantial safety risks?
d) Substantially increase hazards due to a design feature
(e.g., sharp curves or dangerous intersections) or
❑
❑
❑
❑
incompatible uses (e.g., farm equipment)?
e) Result in inadequate emergency access?
❑
❑
❑
❑
f) Result in inadequate parking capacity?
❑
❑
❑
Less Than
Significant
Potentially
With
Less Than
Significant
Mitigation
Significant
No
Impact
Incorporation
Impact
Impact
g) Conflict with adopted policies, plans, or programs El
❑
❑
❑
supporting alternative transportation (e.g., bus turnouts,
bicycle racks)?
XVI. UTILITIES AND SERVICE SYSTEMS —
Would the project
a) Exceed wastewater treatment requirements of the
❑
El
El
Regional Water Quality Control Board?
b) Require or result in the construction of new water or
wastewater treatment facilities or expansion of existing
❑
El
❑
facilities, the construction of which could cause
significant environmental effects?
c) Require or result in the construction of new storm
drainage facilities
El
El
El
El
or expansion of existing
facilities, the construction of which could cause
significant environmental effects?
d) Have sufficient water supplies available to serve the_
from
❑
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El
existing entitlements and resources, or are
new or expanded entitlements needed?
e) Result in a determination by the wastewater treatment
❑
❑
r�
U
❑
provider which serves or may serve the project that it has
adequate capacity to serve the project's projected
demand in addition to the provider's existing
commitments?
f) Be served by a landfill with sufficient permitted El El ❑
capacity to accommodate the project's solid waste
disposal needs?
g) Comply with federal, state, and local statutes and ❑ ❑ ❑
regulations related to solid waste?
XVII. MANDATORY FINDINGS OF SIGNIFICANCE —
a) Does the project have the potential to degrade the ❑ ❑ El
of the environment, substantially reduce the
habitat of a fish or wildlife species, cause a fish or wildlife
population to drop below self-sustaining levels, threaten
to eliminate a plant or animal community, reduce the
number or restrict the range of a rare or endangered plant
or animal or eliminate important examples of the major
periods of California history or prehistory?
b) Does the project have impacts that are individually ❑
limited, but cumulatively considerable? ("Cumulatively El
considerable" means that the incremental effects of a
project are considerable when viewed in connection with
the effects of past projects, the effects of other current
projects, and the effects of probable future projects)?
0 Does the project have environmental effects which El❑ ❑ F1
will cause substantial adverse effects on human beings,
either directly or indirectly?
t
AGREEMENT FOR PROFESSIONAL SERVICES
(FOR NON -FEDERALLY FUNDED PROJECTS)
This AGREEMENT is made and entered into this day of
20W, by and between the CITY OF SAN BERNARDINO, California, a municipal
corporation, hereinafter referred to as the "CITY" and
hereinafter referred to as "CONSULTANT." '
I. SCOPE OF SERVICES
2.
Consultant shall perform those services...so ified in `.the Proposal dated
for Profession%al` Engiifeering Services attached and
incorporated herein Exhibit 1, and .as directed by tlic.:City of:San Bernardino,
The services of Consultant are to comr�erice after the City his authorized work to
start by`issuance`of a,Nof'ice,to`Proceed.. This`.Agreement S611-expire one year
from the date of this `;Ag eet tenit unless extended by- *ritten`agreement of the
parties.
3. STANDARD`,OF P02PF6VUAlvi^c
Consultant shalf'coi iplete al[wo k'•product and -design,in conformance with City
of San Bemardinrl.`'tini a* rA 4Z_m_;A ---
4. CHANGES/EXTRA cFttvrorc `'. -
A. Performance oft -lie work specified in the Proposal is made an obligation of
Consultant under :.this Agreement, subject to any changes made
subsequently upon mutual written agreement of the parties. Any change,
which has not been so incorporated, shall not be binding on either party.
5. COMPENSATION
A. The City shall reimburse the Consultant for actual costs (including labor
costs, employee benefits, overhead, profit, other direct and indirect costs)
incurred by the Consultant in performance of the work, in an amount
based on the Consultant's rate schedule attached hereto, except that
reimbursement shall not include courier services, mileage or
reimbursement for travel to the City to attend meetings or conduct the
activities. Actual costs shall not exceed the estimated wage rates and
other costs as set forth in the Proposal.
B. Said compensation shall not be altered unless there is significant alteration
in the scope, complexity or character of the work to be performed.
- t-
\\Cutor\ds\ Public Work"FPS\20040nR Agrt ment-1-2I5 Univ Loop On-Ramp.doc
Agreement for Professional Services with
7.
8.
0
B. Said compensation shall not be altered unless there is significant alteration
in the scope, complexity or character of the work to be performed.
Any adjustment of the total cost of services will only be permitted when
the Consultant establishes and City has agreed, in writing, that there has
been, or is to be, a significant change.
C. The Consultant is required to comply with all Federal, State and local laws
and ordinances applicable to the work. -
PAYMENT BY CITY
A. The billings for all service s,rendered'pursuant fb this Agreement shall be
submitted month}y'by Constiltant'to City and shall be. paid by City within
thirty (30) days after receipt of same, excepting -any amounts disputed by
Citv. 'Alf'tasks,as snecified in P&nosal shall be comDleteh Drior to final
A. The Directoi..:of Develgpment'Services of City, or his. designee,..shall have
the right of gcneial ku'pereision `over all work'.p .66rined by b6it sultant
and shall `be `:City's`;"agent _`with. kespect`\.to';obtaining Consultant's
compliance Hereunder. ` We payment -for any services rendered under this
Agreement shall `be';. made`,, without pisor' approval of the Director of
Development Services or his `'desigrift' . •''
DISABILITIES ACT
Consultant hereby certifies that it will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, marital status,
national origin or disability. Consultant's hiring practices and employee policies
shall comply with applicable Federal, State and local laws. Such action shall
include, but not be limited to, the following: Recruitment and recruitment
advertising, employment, upgrading and promotion.
TERMINATION OF AGREEMENT
A. This Agreement may be terminated by either party upon thirty (30) days
written notice in the event of substantial failure of the other party to
perform in accordance with the terms of this Agreement. Each party shall
have twenty (20) days following date of such notice within which to
-2-
Agreement for Professional Services with
10.
correct the substantial failure giving rise to such notice. Consultant hereby
covenants and agrees that upon termination of this Agreement for any
reason, Consultant will preserve and make immediately available to City,
or its designated representatives, maps, notes, correspondence, or records
related to work paid for by the City and required for its timely completion,
and to fully cooperate with City so that the work to be accomplished may
continue. Any subsequent use of such. incomprete documents shall be at
the sole risk of the City and City agrees lb hold harmless and indemnify
Consultant from any claim, losses;;'costs, i%ir41uding At
jomey's fees, and
liability arising out of such use:,
B. This Agree
thirty (30)
C.
this
from
provide
the City upon
such notice,
II compensate
uant to
arising
In the event that, due- .,to'causes::beyogd'the cpntrol of and without the fault or
negligence of Consultagt, Consulfanf:fails tomeef any of its obligations under this
Agreement and such failure shall` pot'Ronstitute a default in performance, the City
may grant to Consultant such extt*nsions of time and make other arrangements or
additions, excepting any irtcre2se in payment, as may be reasonable under the
circumstances. Increases in payment shall be made only under the "changes"
provision of the Agreement.
11. INDEPENDENT CONTRACTOR
_ Consultant shall act as an independent contractor in the performance of the
services provided for under this Agreement. Consultant shall furnish such
services in its own manner and in no respect shall it be considered an agent or
employee of the City.
12. ASSIGNMENT OR SUBCONTRACTING
Neither this Agreement, nor any portion thereof, may be assigned by Consultant
without the written consent of City. Any attempt by Consultant to assign or
3-
Agreement for Professional Services with
subcontract any performance of this Agreement without the written consent of the
City shall be null and void and shall constitute a breach of this Agreement.
13. NOTICES
14.
All official notices relative to this Agreement shall be in writing and addressed to
the following representatives of Consultant and City:
Consultant
Mr.
SanBemardino, CA 9241
Upon termination, or coraple;ion-of alP:wgrk tinder this Agreement;•. Consultant
will transfer ownership and:.title.to City of alkprograr ts, reports, documents, plans
and st>ecifications.``•.
15. INDEMNITY
Consultant shall indemnify; defend and` bold,harrnless City'fr'om and against any
and all claims, demar ds, `suits, actions ..prroceedings, judjments. losses, damages,
injuries, penalties, cost$, expenses (including...attomey's fees) and liabilities, of,
by, or with respect to third parties;%,..which arise from Consultant's negligent
performance of services, under! this Agreement. Consultant shall not be
responsible for, and City shall' 'indemnify, defend and hold harmless Consultant
from and against, any and all claims, demands, suits, actions, proceedings,
judgments, losses, damages, injuries, penalties, costs, expenses (including
attorneys' fees) and liabilities of, by or with respect to third parties, which arise
from the City's negligence. With respect to any and all claims, demands, suits,
actions, proceedings, judgments, losses, damages, injuries, penalties, costs,
expenses (including attorneys' fees) and liabilities of, by or with respect to third
parties, which arise from the joint or concurrent negligence of Consultant and
City, each party shall assume responsibility in proportion to the degree of its
respective fault.
16. LIABILITY/INSURANCE
A. Consultant's liability to the City for injury or damage to persons or
property arising out of work performed by the Consultant and for which
legal liability may be found to rest upon Consultant other than for
4-
Agreement for Professional Services with
professional errors and omissions, shall be a minimum of $1,000,000. For
any damage or injury on account of any error, omission or other
Professional negligence, Consultant's liability shall be limited to a sum not
to exceed $50,000 or Consultant's fee, whichever is greater.
B. The City will require the Consultant to provide Worker's Compensation
and Comprehensive General Liability Insurance, with coverage sufficient
to insure the Consultant's liability, as above required; and, such insurance
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shall include the City, and each of it's_ officers, agents and employees as
additional insured with exception to," itional insured under Worker's
Compensation.
C. Consultant shall provide evidence of insurancewith a. 10-day notice to
006
City of terminor material ch%ange:
17. VALIDITY ...._......
Should any provision heieinbe'found Or deemed to be invalid,`thislAgreement
shall be constrtted-as noi%cogtaining such'_:provision, and all other "provisions
which are othetwise l4wfW `shall remain in full` force'and;effect, and to,this end
the provisions of this.Agree"ment are declared to be severable.
18. ENTIRE AGREEMENT'•:.
This Agreement represents'the entire and:, integrated understanding between the
parties hereto and supersedes `all`:. prior `and"contemporaneous negotiations,
representations, understandings and Agreements, whether written or oral, with
respect to the subject matter thereof. This Agreement may be amended only by
written instrument signed by both parties.
//
SIB
k
Agreement for Professional Services with
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date shown below.
Date:
Date:
Rachel Clark, City Clerk
Approved as to form
and legal content:
James F. Penman
City Attorney
0
///
CONSULTANT
-6-
Submitted by:
TY!!N and TRANSTECN
in association with
Lilbum Environmental
MAPCO Mapping and Surveying
Earth -Mechanics
FASO etwi Wilowz -1• •
Submitted to:
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PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES
For the preparation of a combined PSR/PR (Project Study Report/Project Report)
for 1-215/University Loop On -Ramp and Off -Ramp in the City of San Bernardino
This proposal is submitted by TYLin-Transtech JV in association with Lilburn
Corporation (Environmental), MAPCO (Surveying and Mapping), and Earth -Mechanics
(Geo-technical Engineering), hereinafter referred to as the Team.
LOCAL TEAM:
The Team is comprised of local San Bernardino firms, and has extensive specialized
expertise in all aspects of the services required to prepare and obtain approval from
Caltrans/FHWA and City of a combined PSR/PR and Environmental Clearance for the
construction of a loop ramp from westbound University Parkway onto southbound 1-215
Freeway.
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LOCAL KNOWLEDGE AND PROJECT UNDERSTANDING:
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The Team understands the complex issues that will be involved in this project. This
interchange is used as primary access by a number of businesses (Walmart, The Sun
News Paper, Offices, Retail and Shopping Center east of Interchange), University of
San Bernardino (which has approximately 15,000 students and is planning to expand
the student body to 25,000 in the next 10 years), and several thousand area residents.
The proposed loop ramp will provide the much needed operational enhancement to
improve the level of service for current traffic conditions as well as for the future
proposed development (such as Culligan Development-1.2 m SF distribution center,
Lowes, Sun Expansion and other potential developments).
There are number of issues that will be analyzed to develop the most efficient and cost
effective alternative with minimum impacts.
PSR/PR for 1.215/University Parkway Loop Ramp PROPOSAL, Executive Summary, Page 1
Submitted tolog
Right -of -Way: The loop ramp may impact a portion of the Walmart parking lot, and
may require the full take of Jack -in -the -Box. While extra parking spaces were provided,
Walmart's sales and patronage have exceeded forecasts, and the parking lot is fully
utilized. Taking parking spaces from Walmart will have adverse impacts on their
business. Therefore, it is important to develop a design that would minimize parking
removal on Walmart lot. This can be achieved in a number of ways, including, but not
limited to:
• Using the minimum allowable radius for the loop ramp.
• Constructing retaining walls to eliminate slope requirements.
• Reconfiguring Walmart parking lot.
Also, while it appears unavoidable, the loop ramp design must look into all possible
options to keep Jack -in -the -Box at this location. A full take and relocation of this store
may run into millions depending upon their revenues. It is possible that their revenues
have increased and will substantially increase due to Walmart. This would result in
higher costs to the City for full take and relocation of Jack -in -the Box. Some of the
alternatives to analyze would include:
• If feasible, developing a design to avoid removal of Jack -in -the -Box.
• Exploring possibilities to redesign the building and maintain the business, which
may include coordinating with Walmart for shared parking areas, relocating Jack -
in -the -Box to Walmart, etc.
• Exploring cost efficient alternatives to find a comparable location for Jack -in -the -
Box to avoid paying high loss of business/goodwill/relocation costs, which may
�- include finding a place on the San Bernardino University Campus, adjacent
areas, etc.
Construction Staging, Traffic Control: Traffic will be impacted during construction
of the project improvements. Construction impacts will be mitigated through
development of a well conceived TMP (Traffic Management Plan) that will be included
in the PSR/PR. In addition, a stage plan will be developed to allow the southbound exit
ramp to be maintained in operation during construction.
Existing Conditions/Utilities/DWR Line and Easement: As part of the PSR/PR
development, we will also prepare a utility plan showing location of all existing utilities,
and identify potential conflicts and prepare loop ramp alignment to avoid/minimize such
conflicts. One of the major utility lines in the vicinity is the DWR water line
(approximately 10' pipe with 100' easement). The DWR line runs along University
Parkway. While no conflict is anticipated with the proposed loop ramp improvements,
we will coordinate with DWR to ensure that we receive any clearances that may be
required for the construction.
Environmental: Environmental Clearance is a critical element of the combined
PSR/PR to enable the City to proceed with the design phase and subsequently
construct the loop ramp. , The PSR/PR would not be approved without having
environmental clearance, 'including a NEPA Categorical Exclusion and a CEQA
Categorical Exemption. As part of our scope of work, we will provide reports and
TYLIN
cans ech
Submitted to:
research necessary, including completing the Environmental Significance Checklist, as
early as possible, for Caltrans to make the determination that a Categorical Exclusion
for this project is appropriate. However, if the review of this data reveals the necessity
to take additional steps to obtain the environmental clearance for the project, and a
Categorical Exclusion is not possible, an appropriate scope would be developed for the
additional environmental tasks that may be necessary.
Design Standards and Policies: The Highway Design Manual establishes uniform
policies and procedures to carry out the highway design functions of Caltrans. As
stated in the forward of the Highway design Manual, many of the instructions given in
this manual are subject to amendment as conditions and experience seem to warrant.
Special situations may call for variation from policies and situations may call for variation from andProcedures, subject to
Caltrans Division of Design approval, or such other approval as may be specifically
provided for. In the development of transportation projects, social, economic, and
environmental effects must be considered fully along with technical issues so that final
decisions are made in the best overall public interest. The Highway Design Manual
provides a guide for the engineers to exercise sound judgment in applying standards,
consistent with the above philosophy, in the design of projects. Chapter 80 of the
Highway Design manual states: The philosophy provides for use of lower standards
when such use best satisfies the concerns of a given situation. Because design
standards have evolved over many years, many existing highways do not conform fully
with current standards. It is not intended that current manual standards be applied
retroactively to all existing State highways; such is neither warranted nor economically
feasible.
Loop Ramp Design Considerations for this project: Normally, loop ramps have one
lane and shoulders unless a second lane is needed for capacity or ramp metering
purposes. It is anticipated that this loop ramp will have one lane, because the existing I-
215 southbound on -ramp will remain allowing freeway access for the eastbound traffic
on University Parkway, and traffic volumes would not require a second lane on the loop
ramp. Per the Highway Design Manual, radii for loop ramps normally range from 45 m
to 60 m, and curve radii of less than 35 m should be avoided. In summary, it may be a
feasible alternative to design a loop ramp with 35 m radius to minimize the right-of-way
take area.
PROJECT MANAGER'S EXPERIENCE WITH CALTRANS, DISTRICT 8 ON SIMILAR
PROJECTS:
Our Project Manger/Engineer, Mr. Gonzalez has more than 14 years of engineering
experience, of which 12 years are with Caltrans District 8, in the planning and design of
transportation facilities, encompassing urban and interstate highways and freeways. He
has extensive experience with all phases of Caltrans' Project Development Procedures,
including preparation of numerous Project Study Reports, Project Reports, Design
Exception Fact Sheets, and other project approval documents. Some of similar
projects where he served as Project Manager, include:
• La Sierra Interchange at SR-91 (Project Manager for preparation of PSR)
PSR/PR for 1-215/University Parkway Loop Ramp PROPOSAL, Executive Summary, Pa e 3
Submitted to:
m
1L.
Main Street Interchange at SR-91 (Project Manager for preparation of PSR,
PA&ED, and final design)
PSR for Main and 2Id Streets at SR-1 (Project Manager for a PSR for
construction of locally sponsored improvements to the SR-1 Freeway)
SR-60 HOV Lanes (Project Manager for preparation of PSR, PA&ED, and final
design)
SR-60 HOV and Mixed Flow Lanes (Project Manager for preparation of PSR,
PA&ED, and final design)
•
Nason Interchange at SR-60 (Project Manager for preparation of PSR, PAUD,
and final design)
Valley Way Interchange at SR-60 (Project Manager for preparation of PSR,
PA&ED, and final design)
•
SR-91 Auxiliary Lanes (Project Manager for preparation of PSR, PA&ED, and
final design)
Van Buren Interchange SR-91 (Project Manager for PR, Environmental
Document, and Geometric Approval Drawings)
60/91/215 Interchange (Project Manager for planning, project approval, and final
design of the 60/91/215 "Riverside' Interchange)
SR-91 HOV Lanes (Project Manager of a multidiscipline team for the addition of
High Occupancy Vehicle (HOV) lanes along SR-91 in downtown Riverside)
■
Magnolia Interchange Modification at SR-91 (Project Manager for construction
of ramp modifications at the Magnolia/1-15 Interchange)
Soto Interchange Modification at 1-10 (Technical Project Manager for ramp
modifications at the Soto/1-10 interchange)
EXPERIENCE WITH FHWA PROCESSING:
Since 1-215 is a Federal facility, the work must comply with FHWA requirements. This
includes gaining approval of a MAR, PSR/PR and NEPA. Failure to identify the items to
be prepared for FHWA compliance in early project development stages can lead project
delays. The Team has extensive experience with Federal requirements on this type of
projects. We have prepared MAR's that have been approved at Washington DC. More
specifically, our Project Manager/Engineer Mr. Gonzales has worked with the FHWA
representative Mr. Tay Dam on processing similar projects previously, and is extremely
familiar with the requirements.
EXPERTISE AND APPROACH:
Our expertise includes structural, civil, transportation and traffic engineering,
environmental, right-of-way engineering, surveying, utility mapping and public relations,
which are various expertises that will be necessary to complete this assignment
successfully. Our team also has extensive experience in working with Caltrans/FHWA,
which is the primary agency that will review and approve the PSR/PR.
The Team has worked on a number of similar projects and provided consulting services
from concept development to design through construction, including design, project
PSR/PR for 1.215/University Parkway Loop Ramp PROPOSAL, Executive Summary, Page 4
Submitted to:
I
management, value engineering, constructability review, plan check, construction
management, inspection, federal fund management, and coordination with Caltrans,
utility companies, and other regulatory agencies.
Our record keeping and communication flow system is unsurpassed. Throughout the
project, you will receive project updates from us by telephone and by written progress
reports. You will be aware of what is going on at all times. As our staff serve as
Consultant City Engineers for a number of Cities, we understand the importance of
being aware of the progress and issues, so that if questions are asked by City
Manager/Council Members/Public, you have the information promptly.
Our approach is to provide proactive management to control every aspect of a project in
detail to identify potential issues and problems in advance and take corrective actions
before they become problems. This requires extensive hands-on knowledge,
experience and management skills of the people involved in managing and inspecting
the project. As you will see in our proposal, our team members have extensive
experience and proven track record in managing such complex projects and bringing
them to a completion on time and budget. Our staff members have educational
background and are licensed and certified as engineers and inspectors.
Value engineering is an important element in our approach, and is considered as a
continuous and evolving function throughout the entire project development process.
Value engineering is treated as an integral part of developing design criteria and
ultimate incorporation into the project plans, specifications and estimates. Integrating
value engineering throughout the project significantly reduces the chance of a major
design alternative being identified by a "value engineering team" after the project is
designed, which would cause a tremendous redesign effort and considerable time
delays.
QC/QA is also an important process in our project management. This process provides
an objective review of the work done with a different set of eyes. Our extensive in-
house quality assurance and quality control (QC/QA) program is designed to prevent
design errors and construction change orders.
In conclusion, our scope of work includes performing all necessary tasks to
prepare and obtain approval from Caltrans/FHWA and City of a combined PSR/PR
and Environmental Clearance for the construction of a loop ramp from
westbound University Parkway onto southbound 1-215 Freeway.
Our staff and resources are ready to commence with the project with your notice.
PSR/PR for 1-2151University Parkway Loop Ramp PROPOSAL, Executive Summary, Pa e 5
Submitted to:
2.A. PROJECT GOAL
The scope of services for this project is to prepare and obtain approval from
Caltrans/FHWA and City of a combined PSR/PR (Project Study Report/Project Report)
and Environmental Clearance for the construction of a loop ramp from westbound
University Parkway onto southbound 1-215 Freeway.
The construction of the loop ramp will result in the elimination of left turn movement
from westbound University Parkway onto existing southbound 1-215 Freeway onramp.
PSR/PR for 1.215/University Parkway Loop Ramp PROPOSAL, Scope of Work • Pa e 6
Submitted to:
4
2.B. PSR/PR PROCESS
The approved Combined PSR/PR is the authorization to enter into a pre -approved
cooperative or highway improvement agreement for the design and construction of the
State highway. The report documents agreement on the design concept, design scope,
schedule and estimated cost of a project involving State highways.
Caltrans PDPM (Project Development Procedures Manual) describes the policies and
procedures for State highway project development.
The process The Combined Project Study Report/Project Report (Combined PSR/PR)
was developed in an effort to streamline the project development process for non
complex, non controversial projects on State highways that are 100 percent funded by
others. It applies to projects that have an estimated construction cost over $1,000,000
for work within the existing or to be dedicated State right of way. The Combined
PSR/PR eliminates the separate processing of a PSR and should expedite project
delivery. It constitutes project approval to proceed with design and as such serves as
the Project Report.
A Combined PSR/PR may be used for projects funded by others if the project complies
with the following criteria:
• Project is not capacity increasing (will not add through -mixed -flow lanes, other than
short gap closures).
• Project qualifies as a Categorical Exemption (if Caltrans will be the Lead Agency for
the CEQA).
• There must be only one "build" alternative.
OR
The local agency is the Lead Agency for Environmental Clearance and has filed a
Notice of Determination (NOD).
• Exceptions to mandatory and advisory design standards shall be approved prior to
approval of the Combined PSR/PR. Any nonstandard features identified after
approval of the Combined PSR/PR shall be approved prior to approval of the
contract plans by the State, and prior to issuance of the encroachment permit.
• No right of way acquisition by Caltrans or Relocation Assistance Program (RAP)
involvement.
• No California Transportation Commission (CTC) approval required for route adoption
or new public road connections to access controlled highways.
PSR/PR for 1-215/University Parkway Loop Ramp PROPOSAL, Sco a of or - P8 e 7
Submitted to:
• Exceptions to Caltrans encroachment policy shall be approved prior to approval of
the Combined PSR/PR.
A Combined PSR/PR may generally be used for the following types of noncomplex,
noncontroversial projects:
• channelization and restriping
• widening, curbs and gutters
• auxiliary and turning lanes
• signal installation or modification
• ramp modifications
• landscaping
• minor vertical and horizontal realignments
• retaining walls
• most interchange modifications
• overcrossings or undercrossings that are not part of an interchange.
The time needed to review and approve the Combined PSR/PR will depend on the
completeness, scope, and complexity of the work. If a Combined PSR/PR is
appropriate, the application is not considered complete until the approval of the
PSR/PR.
Once approved, the combined PSR/PR is the authorization to enter into a pre -approved
cooperative or highway improvement agreement with the local agency funding the
improvement, for the design and construction of the improvement.
The following is a flow chart for PSR process.
PSR/PR for 1.215/University Parkway Loop Ramp PROPOSAL, Scope of Work - Page'PSR/PR for /University Parkway Loop Ramp PROPOSAL, Scope of Work - Page 8
1
Submitted to:
Entity to
Prepare
PSR
Entlty
FLOWCHART FOR THE PREPARATION OF
PROJECT STUDY REPORTS
rCT Analyzes
whether a not
PSR can be
;onroleted in a
PM meets with Entity to review,
LESS. and acres on SCOPE. &
Begin PSR
PSR Preparation
Assemble basic PDT. Perform En
Complete PSR
Submit to CT District
District Review
(comments on PSR within 60 Days)
YES Does PSR
need
fs< Revision ?
Revise
District Reviews
Director
NO
Infomabon in ( ) applies to omer than CT prepared PSRS
Maximum lime period identified in statutes
to Prepare
L PSR
TIMELINE (Calendar Days)
CE ND,EISIEIR
7 7
15 30"
7
1
76
10
1
30
60
7
140
21
7
so..
14 14
15 30"
1 IF 1
177 days 377 days
(6 Months) (13 Months)
Note: Times shovm are "typical" and may be
longer or shorter depending upon project
complexity.
PSR/PR for 1.215/University Parkway Loop Ramp PROPOSAL, Sco a of Work - Pa e 9
Submitted to:
y--
2.C. OUTLINE AND FORMAT OF PSR/PR
The Combined PSR/PR must be prepared and submitted using the outline included in
Caltrans PDPM as follows:
COVER SHEET
All Combined PSR/PRs should have a standard cover sheet to provide project
identification information and signatures. Information to be provided includes the
following:
APPLICANT PORTION
• Applicant
Name of agency or organization submitting permit proposal.
• Date
• Date of submittal
• District -County -Route -Kilometer Post (Post Mile) [Dist-Co-Rte-KP(PM)]
The Kilometer Post should be given to the nearest 0.1 kilometer; if the project
is 0.2 kilometers or more in length, give both the beginning and ending
Kilometer Posts. Post Miles should follow the Kilometer Posts if needed for
continuity of file references or other reasons.
• Prepared by
Name of individual who prepared this report and who should be contacted
.a regarding the proposal.
• Title
Title of individual preparing the proposal.
• Brief Project Description
A brief written description of the project limits that corresponds to the
Kilometer Posts given above and ties the limits to commonly known physical
features on the ground that can be identified on available mapping.
• Registered Engineer Stamp
The Combined PSR/PR must be prepared by a California registered civil
engineer. The stamp or seal and signature must be placed on the first page of
the report, in the space provided. The stamp and signature is that of the
registered engineer representing the local agency or applicant and who is in
responsible charge of the proposed project.
CALTRANS PORTION
• Permit Number (If appropriate)
Permit number assigned to permit application by District Permit Office.
• EA
The multiphase Expenditure Authorization (EA), using the "0" phase for the
project. However, if the project is an encroachment permit project, as defined
in Chapter 2, Section 5, costing $1 million or less, for which a PEER is not
appropriate, the charges should be treated as for an encroachment permit
project. An encroachment permit EA should be used to charge costs for the
PSRIPR for 1-2151University Parkway Loop Ramp PROPOSAL, Scope of Work - Page 10
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permit review process as spelled out in Chapter 2 of the Encroachment
Permits Manual.
• Caltrans Responsible Unit
The unit source code of the registered engineer in the functional unit assigned
to review the project, or the unit source code of the Caltrans Special Funded
Projects Coordinator or the Caltrans Project Manager.
• Project Manager Recommendation
The signature of the Project Manager recommending approval and indicating
that all needed engineering and environmental studies have been completed.
• Environmental Status
A statement signed by the Environmental Branch Chief with the appropriate
box checked indicating the environmental status of the process.
• Right of Way Statement
A statement signed by the District Division Chief for Right of Way indicating
the review of the right-of-way information contained in the PR and the R/W
data sheet attached to it, and a finding that the data is complete, current and
accurate.
• Project Approval
The approval of the State highway portion of the project with the appropriate
box checked, signed and dated by the District Director or by a District Division
Chief to whom that authority has been officially delegated. Indicate the title or
position of the individual who signs. Indicate which local agency approved the
EIR or ND if appropriate. The date of signing becomes the official project
approval date for considering the application to be complete. The approval is
the authorization to enter into any described preapproved Cooperative or
Highway Improvement Agreement, as appropriate, for the design and
construction of the State Highway.
REPORT
Section 1. Proposal
Describe the proposal, estimated cost, and schedule for completion.
Section 2. Existing Facility
Describe the existing highway facility and the impact of proposed work on future State
highway operation and safety, as well as future maintenance costs and responsibilities.
Section 3. Deficiencies
Describe the deficiencies or concerns being addressed. Discuss any issues and
adjacent land -use proposals.
Section 4. Environmental Status
Discuss the environmental status. If a city, county, or other agency is involved in
environmental process, attach the approved copy of the Categorical Exemption
Determination, Negative Declaration or Environmental Impact Report, and if a NOD is
required to be filed, the date of such filing. If Caltrans is the lead agency for CEQA,
�PSR/PR for 1.215/University Parkway Loop Ramp PROPOSAL, Scope of Work - Page 11/PR for 1.2151University Parkway Loop Ramp PROPOSAL, Scope of Work - Page 11
Submitted to:
attach an Environmental Significance Checklist, to assist Caltrans in making the
environmental determination. If Federal environmental approval is required, this
approval shall be obtained prior to approval of the Encroachment Permit.
Section 5. Traffic And Accident Data
Traffic and accident data shall be provided for projects that have the potential to impact
State highway capacity, safety, or that reduce Caltrans flexibility to provide for future
capacity. The traffic data should provide current and forecasted (design year) values for
Average Annual Daily Traffic (AADT), peak hours, and peak -hour directional split.
(Include percentage of trucks, if appropriate.) Caltrans will provide the most recent
three-year accident history upon request. The accident data should appear in the report
as follows:
LOCATION
TOTAL
ACTUAL RATES
AVERAGE RATES
(KP to KP)
NO OF
(per million vehicle kilometers)
(per million vehicle kilometers)
ACC.
F'
F + I "
Total'..
F'
F + I "
Total...
Fatalities " Fatalities plus Injuries --- An reported accidents
Section 6. Traffic Signals
If new or revised traffic signals are involved, discuss the following:
• Signal warrants
• Capacity analysis
• Safety analysis
• Ownership and maintenance provisions
Section 7. Non Standard Design Features
If nonstandard mandatory and/or advisory design features are involved, discuss any
exceptions requested. Provide date of Fact Sheet approval.
Section 8. Impact On Railroads
Discuss any railroad involvement.
Section 9. Impact On Utilities
Discuss any impact on utilities. Exceptions to Caltrans encroachment policy shall be
approved prior to approval of the Combined PSR/PR.
Section 10. Structures
Describe any proposed work on, or around, existing structures.
Section 11. Highway Planting
Describe any proposed new or replacement highway planting, or the extent of existing
planting that will be removed.
Section 12. Permits
Discuss status of any required permits from other agencies relating to the proposed
work within the State right of way.
PSR/PR for I.2151University Parkway Loop Ramp PROPOSAL, Scone of Work - Pa a 12
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A
Section 13. Right Of Way Required
Describe the need for, and the status of, any additional right of way to be acquired for
State highway purposes.
Section 14. Hazardous Materials
If dedicated right of way, excavation, and/or structure demolition or modification are
involved, discuss potential hazardous materials and attach an Initial Site Assessment
(ISA).
Section 15. Remarks
Discuss any additional items that are important to the project. If significant construction
delays are anticipated, discuss mitigating construction traffic handling practices, such as
lane closures, detours, and work -hour restrictions.
Attachments
The following attachments shall be included with the Combined PSR/PR:
• Appropriate maps (location, geometric, etc.)
• Typical cross section(s)
• Appropriate environmental documentation, as outlined above
• PR Cost Estimate (see PDPM Chapter 20, Section 2, Article 5 and Appendix AA)
• Executed Preapproved Cooperative or Highway Improvement and Escrow
Agreement
• Signal Warrants, if appropriate
• Right of Way Data Sheet, if appropriate (see PDPM Appendix JJ)
• Initial Site Assessment, if appropriate
PSR/PR for 1.215/University Parkway Loop Ramp PROPOSAL, Scope of Work - Page 13
Submitted to:
2.D. IMPORTANT ISSUES
The Team understands the complex issues that will be involved in this project. This
interchange is used as primary access by a number of businesses (Walmart, The Sun
News Paper, Offices, Retail and Shopping Center east of Interchange), University of
San Bernardino (which has approximately 15,000 students and is planning to expand
the student body to 25,000 in the next 10 years), and several thousand area residents.
The proposed loop ramp will provide the much needed operational enhancement to
improve the level of service for current traffic conditions as well as for the future
proposed development (such as Culligan Development-1.2 m SF distribution center,
Lowes, Sun Expansion and other potential developments).
The loop ramp construction will also present challenges and impacts on existing
conditions. There are number of issues that will be analyzed to develop the most
efficient and cost effective alternative with minimum impacts.
Right -of -Way Takes
The loop ramp may impact a portion of the Walmart parking lot, and may require the full
take of Jack -in -the -Box.
While extra parking spaces were provided, Walmart's sales and patronage have
".: exceeded forecasts, and the parking lot is fully utilized. Taking parking spaces from
Walmart will have adverse impacts on their business. Therefore, it is important to
develop a design that would minimize parking removal on Walmart lot. This can be
achieved in a number of ways, including, but not limited to:
• Using the minimum allowable radius for the loop ramp.
• Constructing retaining walls to eliminate slope requirements.
• Reconfiguring Walmart parking lot.
Also, while it appears unavoidable, the loop ramp design must look into all possible
options to keep Jack -in -the -Box at this location. A full take and relocation of this store
may run into millions depending upon their revenues. It is possible that their revenues
have increased and will substantially increase due to Walmart. This would result in
higher costs to the City for full take and relocation of Jack -in -the Box. Some of the
alternatives to analyze would include:
• If feasible, developing a design to avoid removal of Jack -in -the -Box.
■ Exploring possibilities to redesign the building and maintain the business, which
may include coordinating with Walmart for shared parking areas, relocating Jack -
in -the -Box to Walmart, etc.
■ Exploring cost efficient alternatives to find a comparable location for Jack -in -the -
Box to avoid paying high loss of business/goodwill/relocation costs, which may
include finding a place on the San Bernardino University Campus, adjacent
areas, etc.
PSR/PR for 1.215/University Parkway Loop Ramp PROPOSAL, Scope of Work - Page 14
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Construction Staging and Traffic Control
Traffic will be severely impacted during construction of the project improvements. In
particular, the existing southbound exit ramp will need to be completely eliminated in
order to construct the proposed southbound partial cloverleaf (par-clo) ramps.
Construction impacts can be mitigated through development of a well conceived TMP
(Traffic Management Plan) that will be included in the PSR/PR. In addition, a stage
plan will be developed to allow the southbound exit ramp to be maintained in operation
during construction. This concept will be incorporated in the PSR/PR and GAD's.
Existing Conditions/Utilities/DWR Line and Easement
As part of the PSR/PR development, we will also prepare a utility plan showing location
of all existing utilities, and identify potential conflicts and prepare loop ramp alignment to
avoid/minimize such conflicts.
One of the major utility lines in the vicinity is the DWR water line (approximately 10' pipe
with 100' easement). The DWR line runs along University Parkway. While no conflict is
anticipated with the proposed loop ramp improvements, we will coordinate with DWR to
ensure that we receive any clearances that may be required for the construction.
=' Design Standards and Policies
The Highway Design Manual establishes uniform policies and procedures to carry out
the highway design functions of Caltrans. As stated in the forward of the Highway
design Manual, many of the instructions given in this manual are subject to amendment
as conditions and experience seem to warrant. Special situations may call for variation
from policies and procedures, subject to Caltrans Division of Design approval, or such
other approval as may be specifically provided for.
The manual is not a textbook" or a substitute for engineering knowledge, experience, or
judgment. The Project Development process described in the manual seeks to provide
a degree of mobility to users of the transportation system that is in balance with other
values. In the development of transportation projects, social, economic, and
environmental effects must be considered fully along with technical issues so that final
decisions are made in the best overall public interest. Attention should be given to
such considerations as:
• Need for safe and efficient transportation.
• Attainment of community goals and objectives.
■ Needs of low mobility and disadvantaged groups.
■ Costs of eliminating or minimizing adverse effects on natural resources,
environmental values, public services, aesthetic values, and community and
individual integrity.
• Planning based on realistic financial estimates.
PSR/PR for 1-215/University Parkway Loop Ramp PROPOSAL, Scope of Work - Page 15
�7�u
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The cost, ease, and safety of maintaining whatever is built.
Proper consideration of these items requires that a facility be viewed from the
perspectives of the user, the nearby community, and larger statewide interests. For the
user, efficient travel and safety are paramount concerns. At the same time, the
community often is more concerned about local aesthetic, social, and economic
impacts. The general population, however, tends to be interested in how successfully a
project functions as part of the overall transportation system and how large a share of
available capital resources it consumes.
The Highway Design Manual provides a guide for the engineers to exercise sound
judgment in applying standards, consistent with the above philosophy, in the design of
projects. Chapter 80 of the Highway Design manual states:
The philosophy provides for use of lower standards when such use best satisfies
the concerns of a given situation. Because design standards have evolved over
many years, many existing highways do not conform fully with current standards.
It is not intended that current manual standards be applied retroactively to all
existing State highways; such is neither warranted nor economically feasible.
Structures Overview
The University Parkway Undercrossing is a single span, cast -in -place structure carrying
1-215 over the roadway. Vertical clearance over University is limited (currently 15-1").
Primary issues with regard to the existing bridge include:
• The bridge site is located in an area known to be subject to fault rupture, as
discussed below
• The tall abutments behind the sidewalks on University will limit potential widening of
the roadway.
• Limited vertical clearance will make widening of the structure more difficult, although
it will be feasible to accomplish widening by use of precast girders or constructing on
high falsework and lowering into place.
• Construction impacts on existing traffic must be considered.
Fault Rupture
The University Avenue Undercrossing is located in a transitional zone between the San
Jacinto and San Andreas faults. This area has shown historic evidence of ground
surface rupture due to earthquake faulting, thus the bridge analysis will need to include
evaluation of this threat, and develop potential mitigation measures if needed. TYLin
International and Earth Mechanics, Inc. pioneered this issue for Caltrans during design
of the SR210/1-215 Interchange just south of this location. Earth Mechanics also
addressed it during their geotechnical investigation for the nearby State
Street/University Avenue Grade Separation.
To evaluate this issue, a study of historic data (aerial photos, etc.) can be conducted to
identify any indicators of possible fault rupture hazard. Depending on the results of this
PSR/PR for 1.215/University Parkway Loop Ramp PROPOSAL, Scope of Work - PagePSR/PR for /University Parkway Loop Ramp PROPOSAL. Scope of Work - Pa�e 166
Submitted to1.29
study, various mitigation or retrofit strategies can be considered. The bridge studies
conducted for the overall PSR/PR will include assessment of rupture potential and
analysis/documentation as appropriate for this stage of project development, and as
needed to satisfy City and Caltrans concerns.
Structures Approach
For PSR/PR's, the primary work product for structures is the Advance Planning Study
(APS), with its accompanying cost estimate. The APS serves a vital role in early project
development, by identifying feasible structure types, establishing control for horizontal
and vertical geometry, and providing accurate cost estimates for project planning.
An APS will be prepared for the geometric alternative being considered, in accordance
with the requirements in Caltrans' Bridge Memo to Designers 1-8. Goals of this effort
will be to develop a viable structural solution for the site, and to prepare accurate
construction cost estimates.
As -built drawings, bridge maintenance records, and other record data for the existing
structures will be gathered and analyzed. For preparation of the APS, evaluation will be
made of such issues as:
• Fault Rupture
• Span length
• Structure depth
• Falsework opening
■ Abutment locations
• Horizontal and vertical clearance
• Stage construction
• Sight constraints
• Foundation conditions
• Utility Requirements
■ Construction time
Effort will be made to identify and prevent potential structural conflicts with the proposed
ramp alternative, and to develop cost-effective, constructible solutions. Wherever
possible, recommendations will be made for geometric adjustments that would reduce
or simplify structures work.
Utilizing Caltrans' Bridge Advance Planning Studies Guide, square foot cost factors will
be used to develop cost estimates for the structure.
The APS drawing and cost estimate will be submitted for review and concurrence by the
Caltrans Structures Liaison. Upon approval, they will be incorporated into the PSR/PR
document.
PSR/PR for 1-215/University Parkway Loop Ramp PROPOSAL, Sc0 a of or - Pa a 17
Submitted to:
Soils
Our soils subconsultant_ EMI will visit the project site to view the topography and other
physical conditions. No intrusive geotechnical field investigations will be performed. EMI
will review available logs of exploratory borings drilled for the existing bridge at the
University Parkway/1-215 interchange.
Geotechnical Evaluation. EMI will address general geologic conditions and hazards and
favorable or unfavorable geotechnical conditions as they relate to the proposed
improvements and design alternatives, based on existing published information. EMI will
address: liquefaction potential, seismicity, and seismic hazards including location of
nearby faults, controlling fault, and fault rupture.
Fault Rupture. EMI is the geotechnical consultant on the State Street/University
Parkway grade separation project which is located less than 3000 ft from the subject
site. On that grade separation project, the bridge was designed for fault rupture. We
anticipate that fault rupture will also become a critical design issue on this project. As a
result, we propose a lineament analysis. This analysis will be conducted to evaluate
whether there are any features in the project area that could indicate the presence of
active geologic earthquake faults capable of producing ground surface rupture. This
evaluation will be conducted by analyzing stereographic aerial photographs. Based on
our experience on past projects (with fault rupture), it is likely that three options will be
presented in which one of those options will be implemented during PS&E. These three
options could be (1) fault rupture is not an issue, (2) fault rupture is an issue and
existing data can be extrapolated to the subject site for design and (3) fault rupture is an
issue and site -specific trenching and/or geophysical survey will be required. Caltrans is
very much aware of this fault rupture issue along 1-215 and we anticipate that there will
be interaction with Caltrans and any decision on the design criteria will require approval
by Caltrans.
Letter Report. EMI will prepare a letter report presenting the findings from our site visit
and review of available geotechnical information. The letter report will provide general
geotechnical information and how geotechnical conditions relate to the proposed
improvements including results of the fault rupture study. The content of this letter report
will be useful for the environmental document.
Preliminary Report to Support Advanced Planning Study (PFR) to Support Advanced PlanningStudy (APS). The
bridge widening will require a Preliminary Foundation Report (PFR) in support of the
APS. The following scope of work will be performed in order to produce the PFR.
An idealized soil profile and design strength parameters for foundation analysis will be
developed based on existing subsurface data. We will determine the causative fault
and distance between the causative fault and bridge site(s) using the 1996 Caltrans
Seismic Hazard Map. The peak bedrock acceleration based on a maximum credible
earthquake event and the resulting ARS curve will be developed. We will also address
the potential of fault rupture.
PSR/PR for 1.215/University Parkway Loop Ramp PROPOSAL, Sco a of or . Pa a 18
Submined to:
Using the soil profile and strength parameters, we will provide preliminary foundation
type and foundation design data for bridge widening. For spread footings, we will
provide allowable and ultimate soil bearing capacities, frictional coefficient and passive
soil resistance. For pile foundations, we will estimate the required pile length based on
preliminary axial demands provided by you.
The above data will be presented in a memorandum known as a PFR. The content and
format of the PFR will follow Caltrans Guidelines for Foundation Investigations and
Reports dated June 2002.
Environmental
Environmental Clearance is a part of the combined PSR/PR effort to enable the City to
proceed with the design phase and subsequently construct the loop ramp from
westbound University Parkway onto southbound 1-215 Freeway. The PSR/PR would
not be approved without having environmental clearance, including a NEPA Categorical
Exclusion and a CEQA Categorical Exemption. As part of our scope of work, we will
provide reports and research necessary, including completing the Environmental
Significance Checklist, as early as possible, for Caltrans to make the determination that
a Categorical Exclusion for this project is appropriate. However, if the review of this
data reveals the necessity to take additional steps to obtain the environmental
clearance for the project, and a Categorical Exclusion is not possible, an appropriate
scope would be developed for the additional environmental tasks that may be
necessary.
Other tasks not specifically listed in the PSR/PR format, but may be required
While not specifically listed in the PSR/PR format, some of the tasks that would be
required are:
• Fact sheets for exceptions to mandatory standards (needs approval from
Caltrans and FHWA)
• Fact sheets for exceptions to advisory standards (needs approval from Caltrans
only)
• Geometric Approval Drawings (GAD's) Caltrans approval only
• Modified Access Report (MAR) needs Caltrans and FHWA approvals
• Advance Planning Studies (APS) if structures are involved and need Caltrans
approval
• For the environmental process, the first order of work will be to prepare a PEAR
(Preliminary Environmental Analysis Report), which will dictate what technical
studies are needed (such as Bio, Cultural, Relocation Impact Statement, Noise,
Air, Hazardous Waste, Visual Impacts and Water Quality). The PEAR will also
determine the type of environmental document.
• A utility plan which will show existing utilities that may be impacted and any
necessary mitigations and relocations. For example, the Aquaduct in the area
has to be identified in relationship to the proposed improvements.
PSR/PR for 1.215/University Parkway Loop Ramp PROPOSAL, Scope of Work -Page 19 . I
Submitted to:
FHWA Processing
Since 1-215 is a Federal facility, the work must comply with FHWA requirements. This
includes gaining approval of a MAR, PSR/PR and NEPA. Failure to identify the items to
be prepared for FHWA compliance in early project development stages can lead to
project delays.
The Team has extensive experience with Federal requirements on this type of projects.
We have prepared MAR's that have been approved at Washington DC. More
specifically, our Project Manager/Engineer Mr. Gonzalez has worked with the FHWA
representative Mr. Tay Dam on processing similar projects previously, and is extremely
familiar with the requirements.
Loop Ramp Design Considerations for this project
Normally, loop ramps have one lane and shoulders unless a second lane is needed for
capacity or ramp metering purposes. It is anticipated that this loop ramp will have one
lane, because the existing 1-215 southbound on -ramp will remain allowing freeway
access for the eastbound traffic on University Parkway, and traffic volumes would not
require a second lane on the loop ramp.
Per the Highway Design Manual, radii for loop ramps normally range from 45 m to 60 m.
Increasing the radii beyond 60 m is typically not cost effective as the slight increase in
design speed is usually outweighed by the increased right of way requirements and the
increased travel distance. Curve radii of less than 35 m should also be avoided.
it may be a feasible alternative to design a loop ramp with the minimum acceptable
radius (35 m per Highway Design Manual) to minimize the right-of-way take area. We
have prepared a conceptual layout of the loop ramp with 35 m radius. If this layout is
found feasible by FHWA and parking arrangements can be worked out to combine
Jack -in -the -Box, Walmart and vacant land areas, there is a potential to keep Jack -in -
the -Box in business. A current aerial of the project area (aerial was flown last week)
showing existing conditions, and 35 m loop ramp concept are presented on the
following pages. It should be noted that this layout is at very conceptual level, and does
not represent any promise or commitment by our Team that it would be approved. It
should be noted that this layout is at very conceptual level, and does not represent any
promise or commitment by our Team that it would be approved. The purpose of the
concept layout is to demonstrate our approach that we will look at all feasible
alternatives to develop an efficient, cost effective and safe loop ramp layout.
In conclusion, our scope of work includes to perform all necessary tasks to
prepare and obtain approval from Caltrans/FHWA and City of a combined
PSWPR, and to obtain environmental clearance for the ultimate goal of PA & ED.
for the construction of a loop ramp from westbound University Parkway onto
southbound 1-215 Freeway.
PSR/PR for 1.215/University Parkway Loop Ramp PROPOSAL, Sco a 0f or - Pa a 20
Exhibit 3
October 15, 2004
Mr. Mark Lancaster, PE Deputy Director/City Engineer
City of San Bernardino Development Services Department
300 North "D" Street
San Bernardino, CA 92418-0001
Subject: FEE PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES
For the preparation of a combined PSR/PR (Project Study Report/Project
Report) for 1-215/University Loop On -Ramp and Off -Ramp in the City of
San Bernardino
Dear Mr. Lancaster:
TYLin-Transtech JV in association with Lilburn Corporation (Environmental), MAPCO
(Surveying and Mapping), and Earth -Mechanics (Geo-technical Engineering),
hereinafter referred to as the Team, is pleased to submit this proposal for the subject
project.
The Team, comprised of local San Bernardino firms, has extensive specialized
expertise in all aspects of the services required to prepare and obtain approval from
Caltrans/FHWA and City of a combined PSR/PR for the construction of a loop ramp
from westbound University Parkway onto southbound 1-215 Freeway.
Our staff and resources are ready to commence with the project with your notice.
Contact person for this proposal is Gary Antonucci, Tel: 909-889-8113, or Ali Cayir, Tel:
909-595-8599, Ext. 121.
Sincerely,
On behalf of the Team
Gary Antonucci, PE Ali Cayir, PE
TYLin International Transtech
F'IWPRGCESSIPROPOSAL'2 24 2 SB PREPARATION PSR-PR FOR1-215 UNIVERSITY LOOP ENTRANCE INSANSERNIFEE PROPOSAL
TYLIN
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FEE PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES
For the preparation of a combined PSR/PR (Project Study Report/Project Report) for I-
215/University Loop On -Ramp and Off -Ramp in the City of San Bernardino
Submitted by:
TYLin-Transtech JV in association with Lilburn Corporation (Environmental), MAPCO
_ J � __. =-. J. A,hnni�c /(-,Pn-tachnlCal Enoineerina).
(Ourvuyllfy mru ma u,
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FEE PROPOSAL FOR PROFESSIONAL
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ENGINEERING SERVICES -For the preparation
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of a combined PSRIPR (Project Study
I
w
O
¢
Hours
Amount
Report/Project Report) for 1-2151University Loop
n
_�
o Cal
Lu
o
o
On -Ramp and Off -Ramp in the City of San
a
a
A a
U)
v
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Bernardino
$175
$150
$135
$115
$90
$60
1
Project Set-up, initiation, info gathering
20
20
20
20
0
50
130
$14,500
2
Surveys/Base Mapping/Utility Search
2
8
20
4
160
SO
310
$28,050
3
Traffic Engineering/Studies
2
4
60
40
10
40
156
$16,950
4
Right of Way
2
4
10
0
20
0
36
$4,100
2
4
40
10
10
0
66
$8,400
5
Drainage
Fact sheets with exceptions to Design
4
20
70
100
40
to
244
$28,850
6
Standards and GAD
7
Structures Advance Planning Study
4
10
10
50
40
to
124
$13,500
Transportation Management Plan
4
10
40
20
40
20
134
$14,700
8
(TMP)
9
Combined PSR/PR
10
40
40
10
10
10
120
$15,800
10
Modified Access Report (MAR)
4
20
20
0
10
0
54
$7,300
Project Management, Admin,
lo0
40
120
0
C
120
38C
$46,900
11
Coordination, QC/QA
SUBTOTAL
154
180
450
290
34
340
1754
$199,050
$12,000
SOILS BY ERATH-MECHANICS
SURVEYING AND UTILITY MAPPING BY MAPCO
$24,000
ENVIRONMENTAL BY LILBURN (Environmental Significance Checklist for Categorical Exclusion)
$10,000
REIMBURSABLES (reproduction, printing)
$4,000
$249,050
TOTAL
7YLIN
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