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Home My WebLink About2004-3001 2 3 4 5 6 7 11 12 13 14 15 17 18 19 20 21 RESOLUTION NO. 2004-300 RESOLUTION RATIFYING THE SUBMITTAL OF A GRANT APPLICATION TO ADMINISTER A PROGRAM CONTINUATION GRANT FROM THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE IN THE AMOUNT OF S57,183 TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) FOR THE PERIOD OCTOBER 1, 2004 THROUGH SEPTEMBER 30, 2005. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby ratify the submittal of a grant application for a continuation grant in the amount of $57,183 from the Corporation for National and Community Service for the continuation of the Retired and Senior Volunteer Program for the period October 1, 2004 through September 30, 2005. 2004-300 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 211 23 24 25 26 27 RESOLUTION RATIFYING THE SUBMITTAL OF A GRANT APPLICATION TO ADMINISTER A PROGRAM CONTINUATION GRANT FROM THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE IN THE AMOUNT OF $57,183 TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) FOR THE PERIOD OCTOBER 1, 2004 THROUGH SEPTEMBER 30, 2005. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor jt. and Common Council of the City of San Bernardino at a reg • meeting thereof, held on the 20thday of September , 2004, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA x LONGVILLE x McGINNIS x DERRY x KELLEY x JOHNSON x McCAMMACK x The foregoing resolution is hereby approved this Approved as to Form and legal content: JAMES F. PENMAN, City Attorney By: September ,2004. Valles, Mayor 'San Bernardino 2004-300 Narratives Strengthening Communities The City of San Bernardino's RSVP currently serves 50% of the San Bernardino County population (potentially 704,314 of its 1,418,362 residents). The service area covers 8,067.32 square miles. Cities served include: San Bernardino, Highland, Yucaipa, Redlands, Grand Terrace, Colton, Rialto, The San Bernardino mountain areas and High Desert communities of Phelan, Hesperia, Victorville, Apple Valley, Hinkley, Newberry Springs and Needles. In the more metropolitan areas, needs appear to lean more toward issues of education, health and nutrition, community and economic development and public safety, whereas the more rural and isolated communities have needs more directly related to the human needs and community and economic development areas. Information provided by the San Bernardino County Department of Aging and Adult Services, administrative personnel of several area school districts and local law enforcement agencies, suggest the needs of most communities within our service area are the same. SERVICES WITH COLLABORATIVE AGENCIES: RSVP will continue working with the County Health Department, Department of Mental Health and the City's Center for Individual Development (CID) to provide public information and assistance primarily within the senior populations of our service area. Current medical information and the availability of services are shared with all of our project participants on a regular basis through the distribution of our newsletter and pamphlets provided by the Community Hospital of San Bernardino. We generally participate in at least one senior health and fitness fair annually and at other events that present opportunities to handout information on the various aspects of service and to highlight the community partnerships with which our program collaborates. SENIOR NUTRITION SERVICES: RSVP works with the Department's Senior Nutrition Services, a County sponsored, federal grant funded program. Currently, a majority of our volunteers are in placements to help with the facilitation of the nutrition program. The County has stated that with the ever increasing growth of the senior population, it is essential for the programs to be maintained and expanded in San Bernardino County. Not only are they vital for nutritional reasons but they play an even more important aspect in socialization. Volunteers at these locations also provide the extra work force needed to help with the Health Department's immunization programs that provide free flu and pneumonia shots on an annual basis. The auxiliary volunteers at the Community Hospital of San Bernardino and San Bernardino County Hospital provide information throughout the community at various times of the year for families with young children and provide low-cost or free immunizations. Our volunteers serving on the west -side of San Bernardino at the 16`h St. Seventh-Day Adventist Church provide assistance for people throughout the community. They also serve as back up to the Community Hospital's Disaster Program by making quilts which they have stock piled if blankets run out at the hospital. INFORMATION & REFERRAL SERVICES The County projects a sharp increase in the senior population as the baby boomers reach 60, with the over 75 age group being the fastest growing age group. Statistics show that between the year 2010-2030 seniors will account for 20% or better of the overall population. This means not only will RSVP be challenged to find interesting volunteer assignments, but also to meet the rising requests from our currently established partners, as their need for volunteers increases. In order to fulfill the ever increasing senior population's need for assistance and services, RSVP works with the staffs of Senior Information and Assistance at the Department of Aging and Adult Services, San Bernardino Adult School, Highland Senior Center, and the City of San Bernardino's Senior and Community Centers. Volunteers are trained to work with staff to provide diverse, quality services and provide information for seniors. 2004-300 SAN BERNARDINO ADULT SCHOOL SERVICES: We have strengthened our partnership with San Bernardino Adult School staff. Our volunteers assist and facilitate seniors in computer literacy, as well as recreational activities. Department of Aging information and observation of participants have shown that participating in mentally stimulating and or physical activities can improve the quality of life and longevity of our senior population. Because of the seniors' participation in our programs, improvement is shown in their demeanor and appearance, and there is marked improvement in socialization skills. SENIOR TRANSPORTATION SERVICES: Transportation services do not serve all remote areas. Services are extremely inadequate in the high desert and mountain communities and do not always meet the needs of seniors or individuals with disabilities. They are generally high cost and require 24 hour notice. This is a continuing high priority need. RSVP volunteers are currently participating in Highland Senior Center's Transportation Assistance Program (TAP) but fill only a small portion of the area's need. Without this transportation alternative, seniors are at the mercy of private, high cost individuals or businesses in order to go to the doctor, get groceries and medicine or just to alleviate isolation. RSVP will continue its endeavors with Highland Senior Center to increase the number of available drivers to meet the needs of an ever-increasing client list. INCOME TAX PREPARATION ASSISTANCE: Considering that county statistics show 72% of the elderly residents over the age of 65 live at or below the poverty level, tax consulting and preparation are provided by RSVP volunteers at both Perris Hill and 5th Street Senior Services Centers. These volunteers serve for three months a year and see hundreds of people who could not afford to have their taxes done or do not understand certain nuances of tax law that relate directly to seniors. The `clients' trust the volunteers who are their peers in relation to age. PUBLIC SAFETY SERVICES: Public Safety remains this RSVP's key focus. In a county known for its high crime rate, challenges are being tackled by our Citizen Patrols (COPS) and California Highway Patrol (CHP) volunteers. We are continuing to work with law enforcement agencies to train their staff and volunteers as Fraud Fighters. Fraud Fighters then work internally in the community to educate others about telecommunication fraud, especially against seniors. As a normal part of their volunteering duties, the COPS and CHPs address other issues including education on the proper use of child safety seats, finger printing children for identification purposes, vacation watch and disaster preparation. RSVP volunteers are making a significant impact on all issues of public safety within our service area. This includes the area of elder abuse as well. We continue to work closely with the Victim/Witness Program, the DA's office and DAAS and their staff at Adult Protective Services as well as AARP and are looking for funding options to hold another community training for the senior volunteers. Recruitment and Development Recruitment and training will be determined and developed around specific targeted efforts to meet the national service priorities with consideration of each community's area of need; increasing the quality of volunteer experience by inclusion in the selection of projects and planning and guaranteeing levels of promotion and responsibilities. Opportunities to serve as Team Leaders and trainers will be developed to oversee and assist in the effort to increase station participation and in the recruitment and training of new volunteers. A curriculum and timeline for training of all levels of project participants is also being developed from information acquired from CNCS, local sponsor, other community partners or collaborations and/or from any online researched, technical materials and effective practices at the National Service Resource Center (NSRC) website and related links. Consideration for modifications to training curriculum will be based on results of session attendees' training evaluation surveys which will also be used as a data collection tool for overall program evaluation. 2004-300 Program Management We will continue to utilize the Volunteer Works database for updating records and files on an ongoing basis to ensure the most current information is available for reporting at any time. Join Senior Service Now (JASON) is currently being used for online recruiting and staff are planning to expand the available listings. We have a special edition of our newsletter that was recently distributed to address the volunteer needs of stations where placement has posed a problem. We will re-evaluate their sites in a few months to see if they should be removed from our roster for lack of volunteer interest. A monthly station request for data, information & update form will be a required report for site supervisors to include with the timesheet submissions or check verification signed sheets. This tool will be used to notify RSVP staff for changes to station, staff and their volunteers, as well as any specific needs or requests they may have for the RSVP office. The form will also be used for data collection relevant to national service priorities for outcome reporting and verification. An annual project assessment survey will be sent to all volunteers. This information will allow RSVP to analyze overall satisfaction of participation and service and allows for their comments and suggestions while retaining their anonymity. We will continue to seek volunteer and station collaboration and participation for fund raising endeavors to increase financial resources that will be used to cover related expenses for training, recognition and outside evaluation costs as required. We will also seek other in -kind contributions or sharing options that can be cooperatively exchanged for mutual benefits with other partners and community collaborations. Organizational Capacity The City of San Bernardino's RSVP project has been under the sponsorship of the Parks, Recreation and Community Services (PR&CS) Department for over 29 years. Lemuel Randolph, Director of PR&CS, continues to support and provide positive leadership to our project. Support and leadership are also provided by Tom Boggs, Acting Assistant Director of PR&CS and Aaliyah Harkley, Senior Recreation Supervisor. Together they act as our RSVP staffs immediate supervisors. The project manager, Nancy Clatfelter, with over ten years experience, and the coordinator of volunteers, Teresa Dobbs with over five years with both RSVP & SCP, have established an extensive network of people to provide assistance with assessing community needs and sharing/providing training and technical assistance. Goals and objectives are provided to the department by the RSVP Manager and Coordinator of Volunteers on a regular basis and/or as part of the annual performance appraisal process. Budget reviews are done by the Parks Administration Staff and the City's Finance Department. The Finance Department distributes quarterly financial status reports which are reviewed by the project director. The Finance Department also handles the financial status reporting in the electronic reporting programs. PR&CS Department administrators encourage attendance at seminars and training venues that support the staff and program. The RSVP Advisory Council usually conducts an annual assessment of the project and staff. Other N/A PNS N/A 2004-300 PART I - FACE SHEET APPLICATION FOR FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION: NonCovstrncliov 20. DATE SUBMITTED TO CORPORATION FOR NATIONAL AND COMMUNITY SERVICE (CNCS): 08/17/04 2b. APPLICATION ID: 05SR046194 5. APPLICATION INFORMATION LEGAL NAME: City ofSan Bernardino 3. DATE RECEIVED BY STATE 4. DATE RECEIVED: O8/17/04 ADDRESS (give street address, city, state ant lip code): 300 North D Street Sao Bernardino CA 92418 5. E UYER IDENTIFICATION NUMBER (EIAP: 956000772 B. TYPE OF APPLICATION: IDNEW �X.j CONTINUATION u REVISION f Rev'sion, enter appropriate latter(s) in box(es): A Increase Award B. Decrease Amxad C. Increase Duration D. Decrease Duration 10a. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 94.002 10b. TITLE: Retired and Senior Volunteer Prcgann 12. AREAS AFFECTED BY PROJECT (list Odes, Counties, States, etc): covers San Bernardino County including the high desert fornNeedles to the Victor Valley, the San Berdo. rates., and the valley four Rialto to Highland and Yucaipa 13. PROPOSED PROJECT: START DATE: 10/01/03 END DATE: 09/30/06 15. ESTIMATED FUNDING: a.FEDERAL � c Snxa nn b. APPLICANT E 58,442.00 c. STATE d. LOCAL E 0.00 E 58,442.00 E 0.00 STATE APPLICATION IDENTIFIER: GRANT NUMBER: 04SRPCAOOI NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION (give area erodes): NAME: NancyCIAL-Iter TELEPHONE NURSER: 1(909)384-5414 FAX NURSER: 1(909)889-9801 INTERNET E-MAIL ADDRESS: clatElter@sbcitynrg 7. TYPE OF APPLICANT: 7a. Loral Govemravt- Municipal 7b. Local Goveranmt, Municipal 9. NAME OF FEDERAL AGENCY: Corporation for National and Community Service 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: RSVP -San Bernardino 14. PERFORMANCE PERIOD: START DATE: END DATE: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? ❑% YES, THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: DATE: 29-AUG-03 I. PROGRAM INCOME E 0.00 1 17. IS THE APPLICANT DELINOUEM ON ANY FEDERAL DEBT? -- _- - ES ff Nes,' attach an ex 9 Y TOTAL E 115,625.00 ❑ planation. O NO 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. TYPED NAME OF AUTHORIZED REPRESENTATIVE: b TITLE: c TELEPHONE NUMBER: Level P. Randolph DincaorofParks and Rexealon Dept 909-384-5030 d. DATE: 08/17/04 2004-300 Budget Narrative: RSVP -San Bernardino for City of San Bernardino Section I. Volunteer Support Expenses A. Project Personnel Expenses Position/Title -Qty -Annual Salary % Time CNCS Grantee Total Excess Share Share Amount I Amount RSVP Director: - 1 person(s) at 33947 each x 100 % usage 28,469 5,478 33,947 0 Coordinator of Volunteers: - 1 person(s) at 28653 each x 100 % 9,560 19,093 28,653 0 usage Accounting Technician 5% of time: - 1 person(s) at 1807 each x 0 1,807 1,807 0 100 % usage CATEGORY Totals r 38,029 26,378 64,407 0 B. Personnel Fringe Benefits Item -Description CNCS Share Grantee Share Total Amount Excess Amount FICA: 2.597 % of salaries 0 15,076 15,076 0 Health Insurance: 0 0 0 0 Retirement: 0 0 0 0 Life Insurance: 0 0 0 0 CATEGORY Totals 0 15,076 15,076 0 C. Project Staff Travel Local Travel Purpose -Calculation CNCS Grantee Total Excess Share Share Amount Amount Director and Coord. site visits,travel 175 miles x .34.5: 605 120 725 0 175x.34.5xl2 months CATEGORY Totals 605 120 725 0 Long Distance Travel Purpose -Destination -Trans. Amount -Meals/ Lodging -Other Travel CNCS Grantee Total Excess Share Share Amount Amount attend NSSC conferences: meals, lodging, transportation- Meals 0 907 155 1,062 0 Lodging/Trans 0 Other 1,062 CATEGORY Totals 907 155 1,062 10 2004-300 D. Equipment I /P •f c t tu em urpose -Qm ty - os CNCS Share I Grantee Share Total Amount Excess Amount CATEGORY Totals 1 0 0 0 0 E. Supplies Item/ Purpose -Calculation CNCS Share Grantee Share Total Amount Excess Amount desktop and other supplies such as paper, pens, clips, etc.: $112.50 per quarterly usage: $112.50 per quarterly usage 300 150 450 0 CATEGORY Totals 300 150 450 0 F. Contractual and Consultant Services Purpose -Calculation CNCS Share I Grantee Share I Total Amount Excess Amount CATEGORY Totals 0 0 1 0 0 I.Other Volunteer Support Costs Item CNCS Share Grantee Share Total Amount Excess Amount postage : regular and bulk mailing: 0 800 800 0 Telephone: 43.75 x 12 plus out of area 8.33 x 12: 0 625 625 0 printing: newsletters - 550 copies x 4 pages x .053 x 5 editions: 385 198 583 0 timesheets - 630 x 12 x .035 , forms and flyers copying - 357 x 12 x .035: 265 150 415 0 -space is provided by sponsor at the 5th St. Sr. Ctr. It is calculated at 8% of the senior center space... custodial, maintenance, security and utilities are included: 0 6,342 6,342 0 CATEGORY Totals 650 8,115 8,765 0 J. Indirect Costs Calculation -Rate Type -Claimed -Cost Basis -Rate CNCS Share Grantee Share Total Amount I Excess Amount CATEGORY Totals 0 0 0 10 SECTION Totals Section II. Volunteer Expenses A. Other Volunteer Costs Item -Description 2004-300 CNCS Share Grantee Share Total Amount Excess Amount Meals: 100 vols x 12 x $1.25 0 1,500 1,500 0 Uniforms: 0 0 0 0 Insurance: 279 vols x $.40 liability, 173 x $2.75 execs auto 937 0 937 0 Recognition: 300 vols x $10.22 per person 1,841 1,225 3,066 0 Volunteer Travel: 72 miles/mox$.25x75 vols x 12 mos ... 8vols by bus x 9 days x 12 mos x$.50... access van 4 vols x 9 days x 12 mos x $1.40 13,914 5,723 19,637 0 CATEGORY Totals 16,692 8,448 25,140 0 SECTION Totals BUDGET Totals Source of Funds 183