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HomeMy WebLinkAbout2004-202f 1' 2 3 4 5 6 7 8 11 12 13 14 15 16 17 18 211 231 RESOLUTION NO. 2004-202 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AN AGREEMENT WITH THE SAN BERNARDINO UNIFIED SCHOOL DISTRICT TO FURNISH FOOD SERVICE FOR THE SUMMER FOOD SERVICE PROGRAM FOR YOUTH. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of City of San Bernardino or her designee is hereby authorized and directed to execute on behalf of said City, an agreement with the San Bernardino City Unified School District relating to the delivery of Type A lunches and snacks to lunch sites, a copy of which is hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization granted hereunder shall expire and be void and of no further effect if the agreement is not executed by both parties and returned to the Office of the City Clerk within 120 days following effective date of the Resolution. r 2004-202 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25'. 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AND AGREEMENT WITH THE SAN BERNARDINO UNIFIED SCHOOL DISTRICT TO FURNISH FOOD SERVICE FOR THE SUMMER FOOD SERVICE PROGRAM FOR YOUTH. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a ] oint regular meeting thereof, held on the 2 1 s t day of June 2004, by the following vote, to wit: COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT ESTRADA x LONGVILLE x MCGINNIS x DERRY x KELLEY x JOHNSON x MCCAMMACK x -�jUn ijw% CITY CLERK U The foregoing Resolution is hereby approved this 7-31s 3 day of June , 2004. Approved as to Form and legal content: By: / r S�JfC�'o `ow.,SP� VALLES, May of San Bernardino CALIFDRNIA DEPARTMENT OF EDUCATION Exhibit "A" SUMMER FOOD SERVICE PROGRAM NUTRITION SERVICES DIVISION (REV. 02104) AGREEMENT TO PROVIDE FOOD SERVICE BETWEEN A SUMMER FOOD SERVICE PROGRAM SPONSOR AND A FOOD SERVICE VENDOR DAY MONTH YFAjt04 b This agreement is entered into on 2nd June LLUU Y and between AGENCY NAME CITY OF SAN BERNARDINO , herein after referred to as the Agency, and , herein after referred to as the Vendor. Whereas, it is not within the capability of the agency to prepare specified meals under the Summer Food Service Program (SFSP); and Whereas, the facilities and capabilities of the Vendor are adequate to prepare and deliver specified meals to the Agency's facility(ies); and Whereas, the Vendor is willing to provide such services to the Agency on a cost reimbursement basis. Therefore, both parties hereto agree as follows: THE VENDOR AGREES TO: 1. Prepare unitized meals for delivery/pickup' inclusive or exclusive" of milk or juice each day, in accordance with the number of meals requested and at the cost(s) per meal listed below: (Attach additional sheet if necessary.) SITE NAME ADDRESS StR B)� I�1 DTN0 nME10:30 NUTRITION SERVICES at 1257 NORTHPARK BLVD., by AND 11:30-12:30 Breakfast Each Lunch $ 2.25 Each Supplement/Snack $ 'S4 Each Supper �� Each 2. Provide the agency, for approval, a proposed cycle menu for the operational period, at least 30 days prior to the beginning of the period to which the menu applies. Any changes to the menu made after Agency approval must be agreed upon by the Agency, approved by the California Department of Education (CDE) and documented on the menu records. 3. Ensure that each meal provided to the Agency under this agreement meets the minimum requirements as to the nutritional content as specified by the SFSP Meal Pattern, Schedule B (attached) which is excerpted from the regulations 7 CFR Part 225.16 or an approved National School Lunch Program (NSLP)/School Breakfast Program (SBP) option. NSLP/SBP vendors may use the same menu planning option they use during the school year in lieu of using the SFSP meal pattern. Snacks will meet the SFSP meal pattern. 4. Maintain full and accurate records which document: (1) the menus were provided to the Agency during the term of this agreement; (2) a listing of all components of each meal; and, (3) an itemization of the quantities of each component used to prepare said meal. The Vendor agrees to provide meal preparation documentation by using yield factors for each food item as listed in the United States Department of Agriculture (USDA) Food Buying Guide when calculating and recording the quantity of food prepared for each meal. Circle either pickup or delivery. Circle pickup and delivery if this agreement is for a combination of sites that require both fortes of delivery. Circle whether the vendor is to "include" or exclude" milk and juice with the meal. 'CALIFORNIA DEPARTMENT OF EDUCATION SUMMER FOOD SERVICE PRLGRAM NUTRITION SERVICES DIVISION (REV. 02/04) AGREEMENT TO PROVIDE FOOD SERVICE BETWEEN A SUMMER FOOD SERVICE PROGRAM SPONSOR AND A FOOD SERVICE VENDOR Page 2 5. Maintain such cost records as invoices, receipts and/or other documentation that exhibit the purchase, or otherwise availability to the Vendor, of the meal components and quantities itemized in the meal preparation records. 6. Maintain, on a daily basis, an accurate count of the number of meals, by meal type, prepared for and delivered/picked up by the Agency. Meal count documentation must include the number of meals requested by the Agency. 7. Allow the Agenc to increase or decrease the number of meal orders, as needed, when th a re quest is made within -24 HOURS I of the scheduled delivery time. 8. Present to the Agency an invoice accompanied by reports no later than the 15TH day of each month, which itemizes the previous month's delivery. The Vendor agrees to forfeit payment for meals which are not ready within one (1) hour of the agreed upon delivery time, are spoiled or unwholesome at the time of delivery, or do not otherwise meet the meal requirements contained in this agreement. In cases of nonperformance or noncompliance on the part of the Vendor, the Vendor shall pay the Agency for any excess costs the Agency incurs by obtaining meals from another source. 9. Provide the Agency with a copy of current health certifications for the food service facility in which it prepares meals for the SFSP. The Vendor shall ensure that all health and sanitation requirements of the California Uniform Retail Food Facilities Law, Chapter 4 of the California Health and Safety Code, are met at all times. 10. Operate in accordance with current SFSP regulations. Comply with all other USDA regulations regarding food service vendors including those specified for commercial food service if applicable. 11. Retain all required records for a period of three (3) years after the end of the fiscal year to which they pertain (or longer, if an audit is in progress). Upon request, make all accounts and records pertaining to the agreement available to a certified public accountant hired by the Agency, representatives of the CDE, USDA, and the Office of Inspector General for audits or administrative reviews at a reasonable time and place. 12. Not subcontract for the total meal, with or without milk, or for the assembly of the meal. 13. Be paid by the Agency for all meals delivered/picked up in accordance with the agreement. Neither the CDE nor the USDA will assume any liability for payment of differences between the number of meals prepared for delivery and/or pickup by the Vendor and the number of meals served by the Agency that are eligible for reimbursement. 14. Accept commodities from the Agency. The commodities will be used in the preparation of meals provided for the SFSP. The Vendor will reduce the price of the meals by the fair market value of the commodities used in the meals. Price reductions will be itemized on the invoice. All commodities until used are the property of the Agency. Negotiable time frame, but should be no longer than 24 hours CAUFORNIA DEPARTMENT OF EDUCATION SUMMER FOOD SERVICE PROGRAM NVfRITION SERVICES DIVISION (REV. 02/04) AGREEMENT TO PROVIDE FOOD SERVICE BETWEEN A SUMMER FOOD SERVICE PROGRAM SPONSOR AND A FOOD SERVICE VENDOR Page 3 THE AGENCY AGREES TO: "2:00 P.M. OF 1 Request by telephone no later than L PRECEDING DAY , an accurate number of meals to be delivered/picked up by the Agency each day. Notify the Vendor of necessary increases/decreases in the number of meals ordered within f N/p hours of the scheduled delivery/pickup time. Errors in meal orders made by the Agency shall be the responsibility of the Agency. 2. Ensure that an Agency representative is available at each delivery/pickup site, at the specified time on each specified delivery/pickup day to receive, inspect, and sign for the requested number of meals. This individual will verify the temperature, quality and quantity of each meal service delivery/pickup. The Agency assures the Vendor that this individual will be trained and knowledgeable in the record keeping and meal requirements of the SFSP, and with local health and safety codes. 3 Provide personnel to serve meals, clean the serving and eating areas, and assemble transport carts and auxiliary items for pickup by the Vendor (if applicable) no later than cHOUR BEFORE SERVING TIME I 4. Notify the Vendor, within days of receipt of the next month's proposed cycle menu, of any changes, additions, or deletions. 5. Provide the Vendor with a copy of 7 CFR Part 225.16; the SFSP Meal Pattern, Schedule 8; the USDA Food Buying Guide; and all other technical assistance materials pertaining to the food service requirements of the SFSP. The Agency will, within 24 hours of receipt from the NSD, advise the Vendor of any changes in the food service requirements. 6. Pay the Vendor by the 30TH day of each month the full amount as presented on the monthly - itemized invoice. Notify the Vendor within 48 hours of receipt of any discrepancy in the invoice. Pay the Vendor for all meals delivered/picked up in accordance with the agreement. Neither the California Department of Education nor USDA assume any liability for payment of the difference between the number of meals prepared, picked up by the agency, delivered by the Vendor, and the number of meals served by the agency that are eligible for reimbursement. 7. Order only those commodities that can be incorporated into its meals. The agency shall be responsible for transferring all unused commodities at the close of the SFSP. The agency is responsible for the fair market value of any commodity losses that may occur. 8. Reimburse the vendor for any lost or damaged food transport containers. The reimbursement rate will be equal to the replacement cost incurred by the vendor. ' Negotiable time frame, but should be no longer than 24 hours " Time of day or day of week CALIFORNIA DEPARTMENT OF EDUCATION SUMMER FOOD SERVICE PROGRAM NUTRITION SERVICES DIVISION (REV. 02/04) AGREEMENT TO PROVIDE FOOD SERVICE BETWEEN A SUMMER FOOD SERVICE PROGRAM SPONSOR AND A FOOD SERVICE VENDOR Page 4 TERMS OF THE AGREEMENT: This agreement will take effect commencing on JUNE 28, 2004 and shall end on I SEPTEMBER 3, 2004 1 , but no later than September 30. This agreement may be terminated by either party giving notice at least 30 days prior to the date of termination. The agency shall have the option to cancel this contract if the federal government withdraws funds to support the SFSP. It is further understood that in the event the contract is cancelled, the agency shall be responsible for meals that have already been assembled, delivered/picked up in accordance with this agreement. Enter the menu planning option(s) to be used: NATIONAL SCHOOL LUNCH PROGRAM (NSLP) esyhereof, the partiesI-reto have executed this agreement as of the dates indicated below: I1wi�r rRU)CIAL (SIGNATURE) VENC L NAME (PRI! ) MOHA"D Z. ISLAM TITLE ASSISTANT SUPERINTENDENT - FINANCE AND FACILITIES TELEPHONE NUMBER (909)381-1164 DATE !III�I AGENCY F IAL (SIGNATURE) AGE Y FFICIAL NAME (PRINT) JUDITH VALLES OR DESIGNEE T L MAYOR TELEPHONE NUMBER (909)384-5133 DATE Jc-knE 2-3 2�h u w NN 7 W N N xuoAlOVa 1MQZ 12 a O t Q 7 oo0 N W0U a�pQ�p �y0 g�LL zR U !� ti m ym N Oa r U Z X W _G H Q �2 m Zcyi H va �U. Tay 9 LL E ® r r � 2 SD ❑ '� J of 4 I�tS ga � m m YES p AllN 0 arm ' c OWN co LL U) 5 w rn N �LL Vb> =u03 Lmi�au� 0 6 v $ Lo m a k rn � U • E X W 9 C W b Lu m boo J W Q Hmx gtLL v$ a�a a �C v O `o 0 a i s � � e i z �Lnm LL�� Ci N 2 �� yy ��QQ OFIm ? a o A (L c 4 2 0 D® 2 � Z � � ! k ■ o u % � §-S s Bk I )2LL 7 � $ , £ a Aƒ M 22 cmSE ! � � § R a |!|3 a!!! !!$ E@@o Omao Eamt.f{ �2 | ; A z # . 22ƒ2 �a�aa !� f ■ � ! �I I �!! § s 2&, - !l�II ■ ■| s &&$}k � £ ■ � to LL sUz3 cai 3 g z Rj- Cz ffi a w r2 Z� J 6v g i g C] N ts U. ®r C h LL N w rn o 'z r VO� U aa moZ Zl- ra•� 9 0 h JpU �gg W O o y g O U <�W a W O LL OE O E W Ha E W N opm �e r� a' do k?N t0' J iiP I F.. I r i a i O 0 d cwi 8 � S S LL 0 Z W N wp0mw a w �yW a v co d ozo 0 a G g W �-rL s �! ❑ N LL GI �' [Sl � LSJ GI 2 El 0) Ii, O®®O Ig ;Z 1=i:3 ols 2 t Califomie.Department of Education Nutrition Services Division Program Resources, Education and Policy Unit Schedule B, NSD 8050-B (1/02) SUMMER FOOD SERVICE PROGRAM MEAL PATTERN SNACK' (Choose two of FOOD COMPONENTS BREAKFAST LUNCH OR SUPPER the four) Milk Milk, fluid 1 cup (8 fl. oz.)Z 1 cup (8 fl. oz.)3 1 cup (8 fl. oz.)Z Vegetable(s) and/or Fruit(s) Vegetable(s) and/or fruit(s) or 1/2 cup 3/4 cup total` 3/4 cup Full-strength vegetable or fruit juice or 1/2 cup (4 fl. oz.) 3/4 cup (6 fl. oz.) An equivalent quantity of any combination vegetables(s), fruit(s), and juice Gralns/Breads° Bread 1 slice (.9 oz.) 1 slice (.9 oz.) 1 slice (.9 oz.) Cornbread, biscuits, rolls, muffins, etc., or 1 serving 1 serving 1 serving Cold dry cereal or 3/4 cup or 1 oz.e 3/4 cup or 1 oz:a Cooked pasta or noodle product or 1/2 cup 112 cup 1/2 cup Cooked cereal or cereal grains or an equivalent 1/2 cup 1/2 cup 1/2 cup quantity of any combination of bread/bread alternates Meat/Meat Alternates' (optional) Lean meat, poultry, fish or 1 oz. 2 oz. 1 oz. Cheese or 1 oz. 2 oz. 1 oz. Cottage cheese or 1/4 cup 1/2 cup 1/4 cup Eggs or 1 large egg 1 large egg 1 large egg Cooked dry beans, peas, or 1/4 cup 1/2 cup 1/4 cup Peanut butter, soynut butter, seed butters, other 2 Tbsp. 4 Tbsp. 2 Tbsp. nut butters, or Peanuts, soy nuts, tree nuts, seeds, or 1 oz.7 1 oz.' 1 oz.' Yogurt, flavored, plain, sweetened, or 1/2 cup (4 fl. oz.) 1 cup (8 fl. oz.) 1/2 cup (4 fl. oz.) An equivalent quantity of any combination of the 1 oz. total 2 oz. total 1 oz. total above meat/meat alternates For the purpose of this table, a cup means a standard measuring cup. 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LU V�pN LL tOTu L=�1-0- O N sJ VO L p �h ZIL & ` §cr /® f #/0 / k ; @ § $ - - s = Ir E2� \ ( )f� k ) ){/ ��E \ } `� ) \ n 'E \ § $ z)r cc \(� f_©k k \u ) F- «;M = E\( 0 cc E\ 0 » C f ) /[/ @ 2 fw k|{6 f ° \ \E oj { _ ) ® / / 0{ _ x x0 w 16 \/(\ 2 E U) { j )ƒ)$ 7 j } } /\mom \ {0 g \ ! \ $ oEm / E - - a) CO - [ { 2 2 $ § § ) / § ) { 7 ..EEa E z)/} }! /� CALIFORNIA DEPARTMENT OF EDUCATION PAGE: 1 NUTRITION SERVICES DIVISION FOOD DISTRIBUTION SECTION USDA DONATED FOOD OFFERING BASED ON 3,070 MPW MAX ---PER UNIT -- ITEM PACK UNITS UNITS AMOUNT SHIP S & H CODE DESCRIPTION SIZE UNIT ON HAND ALLOWED ORDERED ------- WEIGHT ---- _----___ CHG ---- 139E ----------- ORANGE JUICE CONCNTRT FRZ ENTL --_- 12/32OZ ----------- CTN ------- 26 0 36 2.70 ----------------------------------- 201E APRICOTS, FRZ 20 - BONUS 20# _ CTN _-___ 26 ___________________________ 0 22 2.70 ________________-______----_--______ 236E CHICKEN FAJITA 30 CS _ 26 26 32 2.70 ----------------------------------------------------------------------------------------------- 474E POTATOES, ROUNDS, FRZN. 6/54 PKG 51 51 32 2.70 (, &(,�.�� Adrian Robles, Director 3/24/04 SIGNATUR^ TITLE DATE RETURN BY: GROUP I----/--/-- -- DELIVERY MONTH: JUN/JUL/AUG STORAGE: FROZEN GROUP II----/--/-- -- DELIVERY MONTH: JUN/JUL/AUG GROUP 3----/--/-- -- DELIVERY MONTH: JUN/JUL/AUG MAIL TO: COUNTY: SAN BERNARDINO AGENCY: SAN BERNARDINO, CITY OF SUMMER FOOD SERVICE PROGRAM 547 NORTH SIERRA WAY SAN BERNARDINO CA 92416-4816 PHONE: (714) 383-5231 DISTRIBUTION CENTER 2550 FULTON RD. POMONA, CA 91767 (909) 596-7777 SHIP TO: PHONE: VENDOR NO: H133-02 OFFERING N GROUP I DATE I 02/23/04 II: 02/23/04 3: 02/23/04 CALIFORNIA DEPARTMENT OF EDUCATION PAGE: 2 NUTRITION SERVICES DIVISION FOOD DISTRIBUTION SECTION USDA DONATED FOOD OFFERING BASED ON 3,070 MPW MAX ---PER UNIT -- ITEM PACK UNITS UNITS AMOUNT SHIP S & H CODE DESCRIPTION SIZE UNIT ON HAND ALLOWED ORDERED WEIGHT CHG ---- 020E ----------- PUDDING, VANILLA,BONUS ____ 48/3.50Z ---- CS -------------- 51 ------- 51 --------__--- 12 2.70 ------------------------------------------------------------------------- 021E ----------------------------------------------------------------------------------------------- PUDDING, CHOCOLATE,BONUS 48/3.50Z CS 26 26 12 - 2.70 374E ----------------------------------------------------------------------------------------------- TUNA POUCH 8/43 OZ CS 51 0 25 2.70 Adriane Robles, Director 3/24/04 SIGNATURE TITLE DATE RETURN BY: GROUP I----/--/-- -- DELIVERY MONTH: JUN/JUL/AUG STORAGE: COLD GROUP II----/--/-- -- DELIVERY MONTH: JUN/JUL/AUG GROUP 3----/--/-- -- DELIVERY MONTH: JUN/JUL/AUG MAIL TO COUNTY: SAN BERNARDINO AGENCY: SAN BERNARDINO, CITY OF SUMMER FOOD SERVICE PROGRAM 547 NORTH SIERRA WAY SAN BERNARDINO CA 92410-4816 PHONE: (714) 383-5231 DISTRIBUTION CENTER 2550 FULTON RD. POMONA, CA 91767 (909) 596-7777 SHIP TO: PHONE: VENDOR NO: H133-02 OFFERING N GROUP I DATE I 02/23/04 II: 02/23/04 3: 02/23/04 CALIFORNIA DEPARTMENT OF EDUCATION PAGE: 3 NUTRITION SERVICES DIVISION FOOD DISTRIBUTION SECTION USDA DONATED FOOD OFFERING BASED ON 3,070 MPW MAX ---PER UNIT -- ITEM PACK UNITS UNITS AMOUNT SHIP S & H CODE DESCRIPTION SIZE UNIT ON HAND ALLOWED ORDERED WEIGHT CHG ____ 110E ___________ FRUIT, MIXED, CND. ____ 6/#10 CS 26 26 46 2.70 ______________ 148E _ PEARS, HALVES, CND. ________________________________________________________ 6/#10 CS 51 51 46 2.70 _______________________________________________________________________________________________ 412E BEANS, REFRIED, CND. 6/#10 CS 51 0 48 2.70 445E _ __________ CORN, WHOLE KERNEL LIQUID CND. _________________________ 6/410 CS 51 51 47 2.70 489E _____________________ SALSA, CND. _______________________________ 6/#10 CS 51 ______________________________ 51 47 2.70 549E _______________________________________________________________________________________________ ____ __________ PEANUT BUTTER, SMTH CN _________________ 6/5# CTN 38 0 32 2.70 Adriane Robles, Director 3/24/04 SIGNATURE TITLE DATE RETURN BY: GROUP I----/--/-- -- DELIVERY MONTH: JUN/JUL/AUG STORAGE: DRY GROUP II----/--/-- -- DELIVERY MONTH: JUN/JUL/AUG GROUP 3----/--/-- -- DELIVERY MONTH: JUN/JUL/AUG MAIL TO: COUNTY: SAN BERNARDINO AGENCY: SAN BERNARDINO, CITY OF SUMMER FOOD SERVICE PROGRAM 547 NORTH SIERRA WAY SAN BERNARDINO CA 92410-4816 PHONE: (714) 383-5231 DISTRIBUTION CENTER 2550 FULTON RD. 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