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Home My WebLink About2004-1471 2' 3 4 5 6 7 11 12 13 14 15 16 RESOLUTION NO. 2004-147 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AMENDMENT NO. 2 OF CONTRACT NO. 02-658 WITH THE COUNTY OF SAN BERNARDINO PRE-SCHOOL SERVICES DEPARTMENT AND AUTHORIZING THE DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO ADMINISTER FEDERAL GRANTS TO CONTINUE THE HEAD START/PRESCHOOL PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTER FOR FY 2004-2005 BEGINNING JULY 1, 2004 THROUGH JUNE 30, 2005. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby authorized to execute Amendment No. 2 of Contract No. 02-658 for Delegation of Activities the County of San Bernardino Preschool Services Department, copies of which are attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length, and the Director of Parks, Recreation and Community Services Department is hereby authorized to administer federal grants to continue the Head Start/Preschool Program at Delmann 1711 Heights Community Center. SECTION 2. The authorization granted hereunder shall expire and be void and of no further effect if the agreement is not executed by both parties and returned to the Office of the 2111 City Clerk within 120 days following effective date of the Resolution. 2004-147 1 2 3 4 5 6 7 11 12 13 14 15 1 21 22 23 24 25 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AMENDMENT NO. 2 OF CONTRACT NO. 02-658 WITH THE COUNTY OF SAN BERNARDINO PRE-SCHOOL SERVICES DEPARTMENT AND AUTHORIZING THE DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO ADMINISTER FEDERAL GRANTS TO CONTINUE THE HEAD START/PRESCHOOL PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTER FOR FY 2004-2005 BEGINNING JULY 1, 2004 THROUGH JUNE 30, 2005. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regular Meeting, thereof, held on the 7th day of June , 2004, by the following vote to wit: COUNCIL MEMBERS AYES ESTRADA x LONGVILLE x MC GINNIS x DERRY x KELLEY x JOHNSON x MCCAMMACK x NAYS ABSTAIN ABSENT �q 4c, 0 lte.C. "d, u9 a ci) achel. Clark, Ci y Clerk ��JGiMG 'Z1Q�r lam- �e,��Gt The foregoing resolution is hereby app ved this g_ day of June Y 04. nt Approved as to form And Legal content: James F. Penman City Attorney I By: Wendy Warnmack, Mayor Pro Tern City of San Bernardino 2004-147 FOR COUNTY USE ONLY SNfIY YNry County of San Bernardino FAS STANDARD CONTRACT New ChangeSIC Cancel Vendor Code SANBERN772A Dept. Contract Number 02-658 A-2 X County Department Dept. Orgn. Preschool Services Department Contractor's License No. County Department Contract Representative Telephone Margie Donahue (909) 387-2444 Total Contract Amount $813,460 Contract Type ❑ Revenue ® Encumbered ❑ unencumbered ❑ Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date July 1, 2002 Contract End Date June 30, 2005 Original Amount $265,905 Amendment Amount $270,332 Fund RSC Dept. HPS Organization 150 Appr. 300 Obj/Rev Source 3252 1 GRC/PROJ/JOB No. Amount $270,332 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Project Name Estimated Payment Total by Fiscal Year FY Amount I/D FY Amount I/D 04105 $242,282 1 04/05 $ 28,050 PSD - Delegate Agency Food Service Agreement Contract Type 2(b) THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, called the County, and Name City of San Bernardino Parks & Recreation hereinafter called DELEGATE AGENCY (DELEGATE) Address 547 N. Sierra Way San Bernardino, CA 92410 Phone Birth Date (909) 384-5233 Federal ID No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: Amendment No. 2 It is hereby agreed to amend Contract #02-658 between the County of San Bernardino and City of San Bernardino Parks & Recreation as follows: Page 1 of 3 2004-147 Section VI. Fiscal Provisions Amend Paragraphs A., B. C., and D. to read as follows: A. The maximum amount of reimbursement under this Contract shall not exceed $270,332 including the original contract amount and all subsequent amendments, and shall be subject to availability of funds to the County. The consideration to be paid to Delegate, as provided herein, shall be in full payment for all Delegate's services and expenses incurred in the performance hereof, including travel and per diem. B. The Delegate will contribute $60,571 to the program funds. Such contributions shall be in cash or in -kind in the amount of $60,571. C. The County agrees to reimburse the Delegate for authorized expenditures. The reimbursement will be based on the attached Program Budget (Attachment B) and unit costs as defined in Paragraph D of this Section. The Delegate will submit to the County statements that are sufficient to support payment under the County's accounting procedures established or approved by the County's Controller. Within thirty (30) days, the County will approve or disapprove payment of the statements. In no event, will the Delegate receive reimbursement exceeding $270,332, except if it has received prior written authorization from the County, which shall be incorporated into and attached to this agreement. D. For food services, the Delegate will provide invoices once a month to PSD Finance Department, not later than the tenth (10th) day of each month for the previous months activities. Invoices shall include, and be based upon all meals delivered, including breakfasts, lunches and snacks, at the following unit price: MEALS Meal Type Estimated Number of Servings Per Da Estimated Number of Operating Days Unit Price Total Price Breakfast 30 170 1.05 $ 5,355 Lunch 60 170 1.95 $ 19,890 P.M. Snack 30 170 .55 $ 2,805 Total Food Cost Shall Not Exceed: $ 28,050 SECTION IX. TERM Amend to read as follows: This Contract is effective as of July 1, 2002, and is extended from its original expiration date of June 30, 2003, to expire on June 30, 2005, but may be terminated earlier in accordance with provisions of Section X of the Contract. ATTACHMENT B: Attachment B, "DA - SB Parks FY 2004-2005 Budget" is added to the Program Budget. Page 2 of 3 2004-147 All other terms and conditions in this contract remain in full force and effect. COUNTY OF SA BERNARDINO vv" Dennis Hansberger, Chairman, Board of Supervisors Dated JUN 2 8 2004 of San Bernardino Parks & Recreation ypp name pf , compgpj�kontractor, 4 Name Wendy McCammack (Print or type name of person signing contract) SIGNED AND CERTIF OPY OF THIS DOCUMENT HAS THE Title Mayor Pro Tem CHAIRMAN OF Id (Flint or Type) rk oa rvisors Dated 4+� t rdino. v ecxn By Address 547 N. Sierra Way 7 � G I� San Bernardino, CA 92410 rw Approv as to Legal PkWWA - , Reviewed by Contract Compliance I Present o OS for Sionature Date AuditorIController-Recorder Use Only ram:. Date / 5 /-:I I Date l Page 3 of 3 2004-147 SB City-Parks-DA FY 2004-05 Budget (Funded Slots: 60 Federal Part -Day Slots) GABI Description A. Personnel A01 Program Managers & Content Area Experts A02 Teachers/Infant Toddler Teachers A05 Teacher Aides & Other Education Personnel A14 Clerical Personnel A17 Maintenance Personnel Total Personnel B. Fringe Benefits B01 Social Security(FICA), State Disability, Unemployment B02 Health/Dental/Life insurance B03 Retirement B04 Other Fringe Total Fringe Benefits E. Supplies E01 Office Supplies E02 Child and Family Service Supplies E03 Food Services Supplies E04 Other Supplies Total Supplies F. Contractual F04 Child Transportation Services F08 Other Contracts Total Supplies H. Other H17 Other Total Other Sub Total Food Program Grand Total Budget Federal USDA Head Start Nutrition Funds Funds 25,100 86,850 36,782 15,287 6,263 170,282 6,386 41,132 8.816 2,469 58,803 4,380 4,417 2,200 ' 10,997 1,200 1,200 1,000 1,000 242,282 242,282 Total Budget FY 2004.05 25,100 86,850 36,782 15,287 x 6,263 170,282 6,386 41,132 8,816 2,469 58,803 4,380 4,417 2,200 10,997 1,200 1,200 1,000 1,000 . 242,282 28,050 28,050 c. 28,050 270,332 In -Kind Match Required 6Q,571 60,571 " Revised May 24, 2004 to add $1,600 to the Food Supplies Budget. DASB Parks _BUdget FV 2004-05_Revised Final City SB Parks -Budget FY 2D04-05