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RESOLUTION NO. 2004-72
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A
SERVICES AGREEMENT WITH TRANSTECH ENGINEERING, INC. FOR DESIGN
OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEMS
(CITY FUNDED PROJECT).
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Transtech Engineering, Inc., 198 N. Arrowhead Avenue, Suite "P', San
Bernardino, Ca 92408, is competent, experienced and able to perform the design of new signals,
modified signals and signal interconnect systems and have provided the most advantageous and
best proposal for provision of the Design of New Signals, Modified Signals and Signal
Interconnect System (City Funded Project) per Agreement for Professional Services, attached
hereto and incorporated herein as Attachment A, for the not to exceed amount of $83,205, with a
contingency fee of $6,500 (in the event the scope of work needs to be expanded), for a total of
$89,705. Pursuant to this determination, the Purchasing Manager is hereby authorized and
directed to issue Purchase Orders for said services to said firm. The Mayor is hereby authorized
and directed to execute said Agreement on behalf of the City.
SECTION 2. The authorization to execute the above referenced Agreement is rescinded
if it is not executed within sixty (60) days of the passage of this resolution.
HI
-1-
2004-72
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RESOLUTION... APPROVING A SERVICES AGREEMENT WITH
TRANSTECH ENGINEERING, INC. FOR DESIGN OF NEW SIGNALS, MODIFIED
SIGNALS AND SIGNAL INTERCONNECT SYSTEMS (CITY FUNDED PROJECT).
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a it. regular meeting thereof, held
on the 15th day of March 2004, by the following vote, to wit:
Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA x
LONGVILLE
MC GINNIS x
DERRY x
KELLEY x
JOHNSON x
MC CAMMACK
Ci lerk
�M4
The foregoing resolution is hereby approved this 6rar day of March , 2004.
Approved as to
form and legal content:
JAMES F. PENMAN,
City Attorney
By:
h Valles, Mayor
of San Bernardino
-2-
2004-72 •
ATTACHMENT "A"
AGREEMENT FOR PROFESSIONAL SERVICES
(FOR NON -FEDERALLY FUNDED PROJECTS)
This AGREEMENT is made and entered into this 15th day of March
2004, by and between the CITY OF SAN BERNARDINO, California, a municipal
corporation, hereinafter referred to as the "CITY" and Transtech Engineering, Inc.,
hereinafter referred to as "CONSULTANT."
WITNESSETH:
A. WHEREAS, CITY has need for Traffic Engineering Services; and,
B. WHEREAS, CONSULTANT is competent, experienced and able to
perform said services; and,
C. WHEREAS, CONSULTANT has provided the most advantageous and
best proposal for the provision of such services;
NOW THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services specified in the Proposal, dated January
26, 2004, to provide Traffic Engineering Services for the Design of Various
Traffic Signals and Signal Interconnect Projects (City -Funded Projects) attached
hereto and incorporated herein as Exhibit 1, as modified by letter from Transtech
Engineers, Inc., dated February 24, 2004, attached hereto and incorporated herein
as Exhibit 2, and as directed by the City of San Bernardino.
2. TERM OF AGREEMENT
The services of Consultant are to commence after the City has authorized work to
start by issuance of a Notice to Proceed. This Agreement shall expire one year
from the date of this Agreement, unless extended by written agreement of the
parties.
3. STANDARD OF PERFORMANCE
Consultant shall complete all work product and design in conformance with City
of San Bernardino Standard Specifications and Standard Drawings.
4. CHANGES/EXTRA SERVICES
A. Performance of the work specified in the Proposal is made an obligation of
Consultant under this Agreement, subject to any changes made
• 2004-72 •
Agreement for Professional Services with Transtech Engineering, Inc.
subsequently upon mutual written agreement of the parties. Any change,
which has not been so incorporated, shall not be binding on either party.
5. COMPENSATION
A. The City shall reimburse the Consultant for actual costs (including labor
costs, employee benefits, overhead, profit, other direct and indirect costs)
incurred by the Consultant in performance of the work, in an amount not
to exceed $83,205, with an additional contingency amount of $6,500, for a
total amount of $89,705, except that reimbursement shall not include
courier services, mileage or reimbursement for travel to the City to attend
meetings or conduct the activities. Actual costs shall not exceed the
estimated wage rates and other costs as set forth in the Proposal.
B. Said compensation shall not be altered unless there is significant alteration
in the scope, complexity or character of the work to be performed.
Any adjustment of the total cost of services will only be permitted when
the Consultant establishes and City has agreed, in writing, that there has
been, or is to be, a significant change.
C. The Consultant is required to comply with all Federal, State and local laws
and ordinances applicable to the work.
6. PAYMENT BY CITY
A. The billings for all services rendered pursuant to this Agreement shall be
submitted monthly by Consultant to City and shall be paid by City within
thirty (30) days after receipt of same, excepting any amounts disputed by
City. City retains the right to challenge all or any part of an invoice. All
tasks as specified in Proposal shall be completed prior to final payment.
7. SUPERVISION AND ACCEPTANCE OF SERVICES
A. The Director of Development Services of City or his designee, shall have
the right of general supervision over all work performed by Consultant
and shall be City's agent with respect to obtaining Consultant's
compliance hereunder. No payment for any services rendered under this
Agreement shall be made without prior approval of the Director of
Development Services or his designee.
2-
• 2004-72 •
Agreement for Professional Services with Transtech Engineering, Inc.
8. COMPLIANCE WITH CIVIL RIGHTS LAWS AND AMERICANS WITH
DISABILITIES ACT
Consultant hereby certifies that it will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, marital status,
national origin or disability. Consultant's hiring practices and employee policies
shall comply with applicable Federal, State and local laws. Such action shall
include, but not be limited to, the following: Recruitment and recruitment
advertising, employment, upgrading and promotion.
9. TERMINATION OF AGREEMENT
A. This Agreement may be terminated by either party upon thirty (30) days
written notice in the event of substantial failure of the other party to
perform in accordance with the terms of this Agreement. Each party shall
have twenty (20) days following date of such notice within which to
correct the substantial failure giving rise to such notice. Consultant hereby
covenants and agrees that upon termination of this Agreement for any
reason, Consultant will preserve and make immediately available to City,
or its designated representatives, maps, notes, correspondence, or records
related to work paid for by the City and required for its timely completion,
and to fully cooperate with City so that the work to be accomplished may
continue. Any subsequent use of such incomplete documents shall be at
the sole risk of the City and City agrees to hold harmless and indemnify
Consultant from any claim, losses, costs, including attorney's fees, and
liability arising out of such use.
B. This Agreement may be terminated for the convenience of the City upon
thirty (30) days written notice to Consultant. Upon such notice,
Consultant shall provide work product to City and City shall compensate
Consultant in the manner set forth above.
C. Following the effective date of termination of the Agreement pursuant to
this Section, the Agreement shall continue until all obligations arising
from such termination are satisfied.
10. CONTINGENCIES
In the event that, due to causes beyond the control of and without the fault or
negligence of Consultant, Consultant fails to meet any of its obligations under this
Agreement, and such failure shall not constitute a default in performance, the City
may grant to Consultant such extensions of time and make other arrangements or
additions, excepting any increase in payment, as may be reasonable under the
- 3 -
. 2004-72 •
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14.
Agreement for Professional Services with Transtech Engineering, Inc.
circumstances. Increases in payment shall be made only under the "changes"
provision of the Agreement.
INDEPENDENT CONTRACTOR
Consultant shall act as an independent contractor in the performance of the
services provided for under this Agreement. Consultant shall furnish such
services in its own manner and in no respect shall it be considered an agent or
employee of the City.
ASSIGNMENT OR SUBCONTRACTING
Neither this Agreement, nor any portion thereof, may be assigned by Consultant
without the written consent of City. Any attempt by Consultant to assign or
subcontract any performance of this Agreement without the written consent of the
City shall be null and void and shall constitute a breach of this Agreement.
NOTICES
All official notices relative to this Agreement shall be in writing and addressed to
the following representatives of Consultant and City:
CONSULTANT
Transtech Engineering, Inc.
198 No. Arrowhead Avenue
San Bernardino, CA 92408
Ph: (909) 383-8579
Fax: (909) 595-8863
CITY
Mr. James Funk, Director
Development Services Department
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
RESPONSIBILITIES OF PARTIES
Upon termination, or completion of all work under this Agreement, Consultant
will transfer ownership and title to City of all programs, reports, documents, plans
and specifications.
15. INDEMNITY
Consultant shall indemnify, defend and hold CITY, its officers, employees and
agents harmless from and against any and all claims, demands, suits, actions,
proceedings, judgments, losses, damages, injuries, penalties, costs, expenses
(including attorney's fees) and liabilities, of, by, or with respect to third parties,
which arise from Consultant's negligent performance of services under this
Agreement. Consultant shall not be responsible for, and City shall indemnify,
defend and hold harmless Consultant from and against, any and all claims,
demands, suits, actions, proceedings, judgments, losses, damages, injuries,
-4-
• 2004-72 •
Agreement for Professional Services with Transtech Engineering, Inc.
penalties, costs, expenses (including attorneys' fees) and liabilities of, by or with
respect to third parties, which arise from the City's negligence. With respect to
any and all claims, demands, suits, actions, proceedings, judgments, losses,
damages, injuries, penalties, costs, expenses (including attorneys' fees) and
liabilities of, by or with respect to third parties, which arise from the joint or
concurrent negligence of Consultant and City, each party shall assume
responsibility in proportion to the degree of its respective fault.
16. LIABILITY/INSURANCE
A. Consultant's liability to the City for injury or damage to persons or
property arising out of work performed by the Consultant and for which
legal liability may be found to rest upon Consultant other than for
professional errors and omissions, shall be a minimum of $1,000,000. For
any damage or injury on account of any error, omission or other
professional negligence, Consultant's liability shall be limited to a sum not
to exceed $50,000 or Consultant's fee, whichever is greater.
B. The City will require the Consultant to provide Worker's Compensation
and Comprehensive General Liability Insurance, with coverage sufficient
to insure the Consultant's liability, as above required; and, such insurance
shall include the City, and each of it's officers, agents and employees as
additional insured with exception to additional insured under Worker's
Compensation.
C. Consultant shall provide evidence of insurance with a 10-day notice to
City of termination or material change.
17. VALIDITY
Should any provision herein be found or deemed to be invalid, this Agreement
shall be construed as not containing such provision, and all other provisions
which are otherwise lawful shall remain in full force and effect, and to this end
the provisions of this Agreement are declared to be severable.
18. ENTIRE AGREEMENT
This Agreement represents the entire and integrated understanding between the
parties hereto and supersedes all prior and contemporaneous negotiations,
representations, understandings and Agreements, whether written or oral, with
respect to the subject matter thereof. This Agreement may be amended only by
written instrument signed by both parties.
5-
2004-72 •
Agreement for Professional Services with Transtech Engineering, Inc.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date shown below.
Date:
Date:
ATTEST: �1
/�. cza'kk
Rac l Clark, City Clerk
Approved as to form
and legal content:
James F. Penman
City Attorney
TRANSTECH ENGINEERING, INC.
by:
Signature
? y i /^� �i�l *,j
Print Name/Title
by:
Y BERNARDINO
f San Bernardino
-6-
2004-72
Exhibit "1"
Submitted to:
Transtech conducted a preliminary research of the project to gain a better
understanding of the extent of the scope and effort needed for this project. Preliminary
research also included discussing project requirements and conditions with the City's
Traffic Engineering staff.
We submitted a letter to the City describing our understanding of various project
components, to ensure that our understanding of the project is confirmed by the City
staff who will be involved in the approval of the scope of work, and of the final product
expected of the selected consultant. We appreciated your traffic engineering staff
members who took the time to go over these issues with us, and assisted us to gain a
better understanding of the project.
We also conducted a preliminary field review of the project locations to identify, if any,
potential field issues/difficulties that would impact the scope and effort.
We are confident that we have developed a good and clear understanding of the project
and the City's expectations.
The following pages provide pictures and our pre -proposal review findings.
Proposal For Professional Traffic Engineering Services (City Funded Project)
Submitted by:
Page 20 TRANSTECH
2004-72
1 TC04-19 -Hunts Lane at "E" Street Traffic Signal Project:
Project Location and Description as stated by the City on Page 7 (Appendix A) of
the RFP:
Prepare PS&E, verify RM and utility locations/depths for the construction of a fully
actuated 5-phase (loop detection) traffic signal with ADA accessibility/thermoplastic
crosswalks/legends with luminaire installation. Interconnect with Spread -spectrum
communication between Redlands Boulevard and Hospitality Lane. City standard
street -name signs and advanced warning signs. WATCH Manual traffic control.
Improve EBRT channelization. Estimated construction cost is $105,000.
Our comments per preliminary investigation:
Because of its close proximity to
Freeway, coordination with Caltrans
may be may be required. No TS
diagrams needed per City Traffic Eng
staff.
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E Club Canter Dr
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rn Com mer rrdl A'
Submitted to: Submitted by:
^'t Submitted
Proposal For Professional Traffic Engineering Services (City Funded Project) Page 21 TRANSTECH
�x:r.
2004-72
2 TC04 11 -Highland Avenue at Guthrie Street Traffic Signal Proiect:
Project Location and Description as stated by the City on Page 7 (Appendix A) of
the RFP:
Design a 3-phase semi -actuated (loop detection) traffic signal. Estimated construction
cost is $120,000.
Our comments per preliminary investigation:
Due to to Freewayaath
s 3
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close proximity
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off -ramp, coordination with Caltrans
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may be necessary. Open drainage
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271h St
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on the south side.
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Submitted to: Submitted by:
Proposal For Professional Tramc Engineering Services (City Funded Project) Page 22 TRANSTECH
I-AIJ
2004-72
3. TC04-28 -Kendall Drive Traffic Signal Interconnect Proiect:
Project Location and Description as stated by the City on Page 7 (Appendix A) of
the RFP:
Prepare plans and specifications for the installation of spread -spectrum interconnect
units (master/local) between University Parkway and new Pine Avenue (5intersections).
Also include interconnection between Kendall Drive and Northpark Blvd. on University
Parkway. AM/PM time space diagrams shall also be required based on AM/PM peak
hour manual traffic counts. Preparation and field implementation of revised traffic signal
timing records for Type 170 controllers is also required. Signals shall remain
operational during construction phase. Estimated construction cost is $50,000.
Our comments per preliminary investigation: No comments
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Submitted to: Submitted by:
�Proposal For Professional Traffic Engineering Services (City Funded Project) Page 23
I.1 �?`I?`I TRANSTECH
2004-72
4. TC04-09 -East Highland Avenue Traffic Signal Interconnect Protect:
Project Location and Description as stated by the City on Page 7 (Appendix A) of
the RFP.
Prepare plans and specifications for the installation of spread -spectrum interconnect
units (master/local) between Victoria Avenue and easterly to the RTE 330 NB ramps (8
intersections). AM/PM time -space diagrams shall also be required based on AM/PM
peak hour manual traffic counts. Preparation and field implementation of revised signal
timing records for Type 170 controllers is also required. The City of Highland and
Caltrans (Encroachment Permit) approval is required prior to signal timing
implementation. Signals shall remain operational during construction with WATCH
Manual traffic control. Estimated cost is $25,000.
Our comments per preliminary investigation:
Coordination with City of Highland and Caltrans will be required.
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Submitted to:
Proposal For Professional Traffic Engineering Services (City Funded Project)
i
Submitted by:
Page za TRANSTECH
2004-72
5. TC04-04 -Waterman Avenue Traffic Signal Interconnect Proiect:
Project Location and Description as
stated by the City on Page 7
(Appendix A) of the RFP:
There is existing interconnection
between 13th Street and 215f Street and
Rialto Avenue to 5th Street. Prepare
plans and specifications to extend this
system to include the (3) signals
between 5th Street and 13th Street, and
(5) signals between 21st Street and 30th
Street. AM/PM time -space diagrams
shall required based on peak hour
manual traffic counts. A Caltrans
Encroachment Permit shall be required
for the Rte 30 ramps, which shall
include prior approval of time -space
diagrams/cycle lengths/splits. Signals
are to remain operational during
construction with WATCH Manual traffic
control. Estimated construction cost is
$50,000.
Our comments per preliminary
investigation:
Hardwire interconnect may be
required by Caltrans from City
Signal at 28th Street to Caltrans
Signal at 30th Street.
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Submitted to:
I� Proposal For Professional Traffic Engineering Services (City Funded Project)
r III
Submitted by:
Page 25 TRANSTECH
2004-72
6. TC04-02_-City-wide Traffic Signal Modifications:
Project Location and Description as stated by the City on Page 8 (Appendix A) of
the RFP:
a) Waterman Avenue @ 3`d and 5`h Streets protected/permissive left -turn signal
conversion projects [two (2) intersections]. Estimated construction cost is
$25,000.
Our comments per preliminary investigation:
No comments.
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Lake
E 6th St
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Wayd S140
E 5th StY £.-
•: 5t h St
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4th St
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E 2nd Sty
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Im jwA
Submitted to:
Proposal For Professional Traffic Engineering Services (City Funded Project)
r Fsf.�
Submitted by:
Page 26 TRANSTECH
2004-72
Submitted to:
Project Location and Description as stated by the City on Page 8 (Appendix A) of
the RFP:
b) Base Line @ Arrowhead Avenue and "E" Street protected/permissive left -turn
signal modification projects for east/westbound [two (2) intersections]. Estimated
construction cost is $25,000.
Our comments per preliminary investigation:
No comments.
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I ith St z
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ange St m
re St
Page 27 Submitted by:
TRANSTECH
Proposal For Professional Traffic Engineering Services (City Funded Project)
111LI�yi
Project Location and Description as stated by the City on Page 8 (Appendix A) of
the RFP:
c) Pepper Avenue @ Rialto Avenue protective/permissive left -turn signal
modification project for north/southbound only. Estimated construction cost is
$15,000.
Our comments per preliminary investigation:
No comments.
St
z W Rialto Ava
mU' �•�•�••• x
m i w i� • . r-k m
SLQ
-cn--tn' c �� I '?.�. ` jD •.• Walnut St tl
', �iM t�' •��• -- BirchS1 rn
Submitted to:
Proposal For Professional Traffic Engineering Services (City Funded Project)
M
Submitted by:
Page 28 TRANSTECH
2004-72
Project Location and Description as stated by the City on Page 8 (Appendix A) of
the RFP:
d) University Parkway Signal Coordination/Time-Space Diagrams Project: Update
am/pm and develop midday peak hour coordination plans between Northpark
Blvd. and Hallmark Prkwy. [six (6) intersections plus 1-215 ramps]. Caltrans'
approval and Encroachment Permit are required prior to signal timing
implementation. Signals shall remain operational during construction with
WATCH Manual traffic control. Estimated project cost is $20,000.
Our comments per preliminary investigation:
The City is currently in the process of evaluating traffic issues on University
Parkway, in particular in the segment between Hallmark and east of 1-215. Two
projects need to be coordinated closely.
Submitted to: Pa a 29 Submitted by:
Proposal For Professional Traffic Engineering Services (City Funded Project) TRANSTECH
9
nOw
2004-72
Our preliminary research also included discussing project requirements and conditions
with the City's Traffic Engineering staff. We submitted a letter to the City describing our
understanding of various project components, to ensure that our understanding of the
project is confirmed by the City staff who will be involved in the approval of the scope of
work, and of the final product expected of the selected consultant. We appreciated your
traffic engineering staff members who took the time to go over these issues with us, and
assisted us to gain a better understanding of the project. Our comments and City's
response are summarized below:
Right-of-way: Typically, on a signal design project, Consultant would assume that all
proposed improvements would be installed within existing public right-of-way. The Consultant
would check existing right-of-way maps, which would be provided by the City, to verify that the
proposed improvements are within the existing right-of-way. However, if during the review it is
found that additional right-of-way is required or the maps are incorrect, the City will perform the
necessary work relating to right-of-way issues, such as, preparation of right-of-way documents,
acquisition documents, legal descriptions and plans, etc.
Time Space Diagrams: This work task will be performed as part of the interconnect work.
The City will not provide any counts. The Consultant shall take new AM/PM turning movement
Counts for a period of 2 hours at all signalized locations (where existing count data is not
current or usable). The Consultant shall use the SYNCHRO program to generate time -space
diagrams (one for AM and one for PM period). The Consultant shall prepare interconnect and
individual signal timing plans. The timing plans shall be prepared in BITRAN format for City
signals. The Consultant shall be responsible to coordinate and obtain Caltrans' approval for the
new timing at Caltrans locations. The Consultant shall be responsible for the implementation of
the timing plans into field controllers. And conduct after implementation review (after runs) and
make any field adjustments to the timing as necessary.
Drainage Issues: During field reviews, the Consultant shall note any apparent drainage issues
and inform the City for appropriate action.
Traffic Control: For this type of project, separate traffic control plans for traffic signal work is
not necessary. The specifications will include a section regarding traffic control requirement by
referring to Caltrans Traffic Manual, and WATCH Manual.
Sidewalks and access ramps in compliance with ADA for new signals and signal
upgrades: This task would be limited to the immediate area within the curb returns where
new signal poles are being installed. New sidewalk and ADA ramps will be shown on Signal
Plans with a reference note to applicable standard plan.
Progress meetings: On a project this type, monthly meetings would be sufficient. In addition,
the Consultant design staff would be in constant communication with City project staff to discuss
project, issues, progress, questions without requiring formal meetings. Such discussions are
not limited to formal meetings and can be held on as needed basis as part of the project design
effort.
The following page includes City's response to our comments.
Submitted to:
Proposal For Professional Traffic Engineering services (City Funded Project)
r
Submitted by:
Page 30 TRANSTECH
2004-72
LJ I Y uh SAN NE&NARDINO
Interoffice Memorandum
To Jlichael W Grubbs. Acting City Engineer
From � Tun Porter, Engineenng Associate
Sublea Reapor"to Transbach RFP Clarlficsution Comments
Cale: January 22, 2004
Copes: Transtech, Jarnas Funk, Anwar Wagdy, Ffe No 13.47
Staff has reviewed the Transiteb letter, dated 1120+04, requesting clanrxmlon an (91
items related to the RFP(sl for traffic engineering consultant usvices. We have perused
the clarification Items and will address them on an individual basis. Please be aware that I
spoke with Nr. Cayes this morning so resolve these issues,
ifsut t Transteeh had concerns that the (2) Caltrarrs Rte 259 Connector ramp stguls 00
Highland Avenue were not inierconneued to the City signal system The Cakraas
signals are presently syacbnaittd by ►ardwire intereanatet to "H" Street end
lJocoht Aveaat
issue 2: CUnfrcatiori on Scope of Work for Righrcf Way (ROW) research The
consultant will be required to conduct nght-of•way research to venly, existing property
lines and to determine the need for additional ROW The eoasuitant shot, not be
required to prepare righilof way documents, acquisition documents, legal
descrlpNoas. etc.
11,011g„2: Clarification on Scope of Work for signal interconnection projects. The
coasaltaat sball be responsible for all kerns, work tasks, Bad Caltrans interaction as
described In the RFP.
Issue A; Ctuihcatmn on design of extraordinary drainage emprovtmcrim The consallaat
shall be responsible for typical drainage conttras related to normal survtyiag
procedures and ideatification Bud location of publkJprivate utillitts.
Issue S: Clarification on detour plans The consrkaat shall not be responsible for the
preparation of detoar pbus. Iteferauce to the WATCH Manual shalt suffice daring
Ike preliminary c igkieerlog phase,
lUaL¢.Clarificatmn an ADA ramps and sidewalks- Design and implementation shalt
be limited to witbm the curb returns with reference to meeting existing structures,
JUU 7, Clarificatton on ingnature blocks for Plan preparation The consultant shall
proper* plans with signature blocks per Slate Standards *ad Practices.
Issue a: Clarification on progress reports and biweekly fomul meetings: "Ierplaie
items that are always subject to adjustmeat nit a " meeting as seeded" basis.
st : Clarification on Rte 30 ramp signal on "F," Street Not applicable to contract
Submitted to:
Proposal For Professional Traffic Engineering Services (City Funded Project)
r
Submitted by:
Page 31 TRQNSTECH
rash.... �......�..,� ,.,:
2004-72
January 20, 2004
bar Laicnad W Glu ' Aclag City Enpnata
CAya Salearreroak
3M Nw1E 0901
San Bemadno. CA 92418
SuEpd. CLAW[CATMNS ON III ISSUED BY THE CRY ON DECEMER 22,
2662, MELED: 'Reppa Fix Pgpoaal (RFPI b PYIi IRM19" prW
TaaNp Enpli pi WrinEas b re DFfyn of Am Slprlele, M*dWwd
SiyWa end Slpna Irdaepabct SyaaR IFedpwillMW Prppaj'
Dear W Grubs
TAMl l tdkw:aed a prebn:tmry rNaarcE a pre RpP's:I b pain a WWr
^Nwslandrrg of we ebam d IM YEepa lW eeon peeled Iw ens prgect. PwN ii Ii ry
raseardr Ii vadueal dbmwanp PFg d rWuvnmene: aM Mxri wow all City.
TraAR ErtpirMairq Stall (AreRx am Tun)
We all arBtna , er kpw b e ii. ebl our,wdmIx abq d pw prgecl s mnfirm
OY ro tty abN wtrp wpl ell Ynrdved rn Re eplsrovw d lM same d won oral d de
firW pmdW sapxbe of tln SeIeCIW cpniueaa
Tts City may nave recm'ed amaa a dEMed apnbns xvilV ii,, 6 br
GanEcallons ftprn otlr mnYrMbrAf M Era all oan daAcrerr. Vieaae b ra bw
ao we tan rl-M Wwr d woA aM lee aadeagly It miry also Ella good idea
b pbvida a summay tlan6anA tawrM b aE mnwEwnb m ttra RE proposMs all suomRW
wMa mmpbb scope fuel x maietl EY AN City.
Hap era im imea Wilhg ciii SOW m our OM"'.ary reeaamn era
dataeciwb v pw CAY TraRm 15.9ki anp WE
ISSUE 1:
City All ►ap 2
Ypcpae pa6m Apr
S Scep a Ill ReArwabd. al 2 abbe: Dead
rare SWaaai IPMOd Es 15) b aaMbu rill M City
P r d a Tptr.,
bRw av'a a rpatac vkpe a wet ova van M rrdsle wwpa.aavr a am raareps plwr
alarpm YNpedwod lawsiiomw. . wlN,nroOr. A ereno, kwnlesa apaw
range laity ,tray ro Catr' vorW we b Ee mrwcbe, a imp d nar4 void ell
aaw\Ywd aM Bn Ma•awiala IN MFa Ell rre90eYaa eYtlpry/.
ISSUE 6:
Gly RFP, Pap 1. Haabe 1. SgPs a Wpra RaprabA.Ilirrt 1 Years: Prgaw pMns
b mell
d d YYEc Erougn ro mnwaAon mill. rYrp ro WATCH LlararY a a prise
Qrt agerpapirrprGWMIMon: 6gaae bMt fdatY DIaM b pdwC rIX'i wpk k M
rr Gury sualry alakrE n m arapa a b M MWAYCI,ms rcgsrFq aawc
wrarepirbrraEy rslamp b calT.YMA ac NsaW, aY WATCH abrvW
ISSUE 6:
CMy RM Pap 2. 6eOMOn 1. sp a yYora Raawaae. ARrr 6 was: ii u
faleni. arM aCCeef rarT inmr'ril Mi AWlk, —fpr sk rrpY1ra9riM
Oar wiarpgl.glpapAvapa^: Tab Wv wmA1 b Mnaee b rorMMa1aeW'ueMr
M oa0 rabm Mrse rw nTM ewe all Ea5 arwp rbs aderM ak Ad1 rams
eYb fMww m Srer PW ww a rdwarra rcY n apprapb Yskrp oar
ISSUE T:
CIA, Apr. Pap 2, 6aeeg a {cep A Warn RaarMa6 nai \t abbe: Pwlr.wry
MMSHEM
ooanwb. liPr oaePr plrs. Erpwra Frww. later OanOIPOaR.Pbb, an YIreE b apse RrG rarnap q R RapirlerW TMc FJ1prMa stye a Ca1Mw. Ora Fnpnaiia Pan. Mk aipaMrr Yr b ogre q a RagLW W fiW ErgYw trinae b M 91w d Gaorna. SbwyaW b9a daawpvcn v1a b arrgW aM slprO EY a AgwaW Wert 6utRy:I EtaAep bpracYe nlb Sbba Citlara.akiekrMlutlaa: Nadrbessirea,roOaw trope aw..k
wOIM M Yidla RM GRIw plop. wGept Vawc a9M Pb•A. Pv aw Lew. OMrat
avpiwMq forte s M aoaweUe abn m R+Y ceranibrri pas TlWabe. ro pAw
wr p fipW EY oa PraAa Menew'. warns Eta rgebW all and YaRc aVkarear.
Isom S
CAy AA. Papa 1 Satbw 1. Stop a Yraa Rgripil lab ppq w have
Salps4swra: CarJre YiaW spa mmM wNroCermabvxkR bseb
rppAasmwgarl Po4aa.
OW arrEaaabnAnpvnrrMleaAen: oYr a wqW Eva lypa G+eebY bmY nsaMwa vavW
b mo awwrM ak tnerbrocey sty wraMnak eu mrwgab MrrMabrmrw.a
mpYli r ae0eorr. Ara CwnWlw dfaim sb6 wwN b w melee mrnnnrrvaEm M
CA, D.pett WR b bnex AtYed, paua, pngra. arksOVM raOrba ra¢wrp bur
mvsrgs- 9uw v6cways are nd aabd b bmi mesHNe art rr b tr0 m a
meld baA ai patdro WOlect sspn eepL Ilaineaw, i PILyBci bara9a and EnTreer
all IW W b atlak bma nrfdal2> m Mweea!/ paY9. me w9ed mp'wain rrOakse
Mpa geRYp mrM ESM61
irr Y—All.epnrnp b coordMW rim CA". Cdeana w AMe r IrMe
cawdm iron rr j City TVawc Sgw b IMir PreeweY Ramp Syr (Caerw M M
aceepl epresefps . rls s rirrn. bm d tunnvatabm Eebvsn fgreb). Tli
wvu warn Pa+'rm a I". w atwr aWtlab. d IMrwtie ii W Wllm
eom .wraal CRY apir4 ro Carona Rany seraiiii nrW m t-MOY wSr Cares
StakRde. M Cowaaa M also b reapnnalae to mordMa am NaaYr Cares'
approwY for ro.i9.m1 Yaaccnrad tNp!C+praw Ewmrinnren PennlO.
ISSUE 2:
city RFP. Argo, 2 All 1. Strip d Iti ftrq aa. All 3 Wlw: Pabrn
rwwaN ark peryxa rgpdwry dotaxrriM. aWdamo" � ^'anM. Yqr aaragva
akpbs n acmrdace aw GY rlavnrM, a appcade.
Dared eaWMdmQR1a116G11e11: Tb6wawry panard siwnrnt TyatafriWii p
rHsi9^ pwpvd a.rR+ba warW aasuma evd M pvrposul ia'PmwnrW r�wad b avbErd
aativn wlpvy waii qHd-war M CdwMM noiW cRaar mslam rgMdwYea' map.
vairpr rroila p wawbd EY ro Coy. m Wrrty Er ro prapocW anprpvenraraa aM Mat ro
axiarq rgMol-way rbrwva. d dwrq ro mva A s bard Eret seebr Ayaaa.; r
wpwg v ro maps are vvpne0. a stop a park wprrle p eevWpp am M appepMb
tall vwaeppSOaebpxTpY�y. MEaesmped ware wvtl MarrAke pnpaafm
d gNd-wy duaminm agaMm dwmrarls, Mpa OeatnbYvs aM plRra e ro roved
a ekak d arar wan can rut ire dmermvrp va aSw ova prearnarrY paq}r wvY a
mnlplsMd
ISWE 1:
CRy RFP. Pap 1 Seclbe 1. Scope a 1 Raprwsll INrn a itaba: Or"Alill
Ta Spuoayans baW mpw peas ban mwwfuar+g nmrenrd mua Fwrw
egrala aM aa3rr up9riidef. ro C•rY ova Pmslr' ro taVE. Fa 'derperaMN. ro
tPrarrEara fna tnNcl ro kaEt tnaax
pur unbrWiMglcbrlRrappn: iRs +nark lot w aiNridad b YIIMmeMtl riarY
e.wrpd n LRSUE t amw M CaY w M PPnAe arrr muw. M GarRrA aAYE
leka nmx AN9H Yrrwm nmagwE Cvaa b a pmW d 1 anus a a uwrNW btAdwr
arap fiysrk Moue EMan lvm aArssapaCe Onw b Srra Wry. Tb Cvalaw
•W w ro gYHCHRG worYan bprrae Imaepep dWMprap b AN era err tr
PM parv#r M laaAae taraE pepMa IMMCwrMa arrd YtllHwral Ytir/ YiMVN pbR.
M a^rrip pap Y1aa a pwpaW m aTH.W brm tv Cal YgWs, all n CarrM
All
rgwWb cw C:rap>a 1. MC 6"(Cbl alwb.eaparaWbpuriw
aM ARA", f"arii apmvd /v ro raw rnp ICabp FrlvpdmwM P"M Tb
Cprsabrs elra W b IMprnble b ro AM rvil Mom d ro M'q pbrM.
uAanrg :pdnrg lamp rb : Rl mrllrcllera, albr arrplfniaarYorl a ro aatl mislpir
(sAm rrro crossrpa AM ak PM perwrh, eM Mr nee aqurananl awe rb+p pbrR
ISSUE a:
CAy AM, Page 1, Scem 3. Scapa aWaY RaprwaW. Row 6 ptil Drill ery
mcee6ay baiwja aryaewnraa aM aMapaab n P$ 6 E puckeye.
oar enpervaMnaaHnrkaeerr: Tl.s r a.ery peavJ Rabnanl. M rraea v amk
a Ran M rn M Ea dbmaw arse a Y ,ww wcErn n apoEW Oy ro dy. Or s
Mira verYta evWY d ro xaArsecow. a cwaaxME era • w+vrapa aardr r prapwtl b
idsery I Etere all airy troupe wadap M ro uaeeraon. tleaea. arm rakes sar
np/1 Cafl tlra City ievaM wMak tdvira. AM n aiP alnr 6pe vi rO SdrYl6a
VaDlear. Orel mn<y waMl Ell waAW. Wtln1 we GV RIeaWS a epeoaP trrnep0
m......_. ._..,..-....a........, _..... ........ Pa 2da VWMD
ISSUE 1:
City RFP. Pape A. AppnArx A. L.. 2 TCe41i.18'
51M a E Shea Sli Mcalicalbn Provia /HEST wal
P'ePre pgnc ,aiJ Sw'ra.A'2ew kr 1Im .nLNMrr d
waMa.Ype.nwvar ivll-Nnr uPVfS b da praCb's d adKi
ak rawMe fi•Uml w'P;Smxsi ems M rgYaeE. hgefi a
:ukW uy ma Srae Huse FlnrnalW'r SaielY IHES) Prtgrarv.
oar, RW weft inp'cadacaApn. 45No M iaerrafrad m ro
GIPS RGP. b:rA. -n rn-/,4tggyln q SK .fly Wa
rer'aiPr WXeeWlew m.T CMbMS Yk •J(r{titlr an
Ernoa[IVMIn PerrM1i 1Ta IM2kn rn agdUrM nCaMak SR
30 rargs. ak ny :.iWrv�rnrs Io %4w weeny d see
br.Ym rnYwuYACWani rmp vY'ay. a4o.rh Vrm>wd
pdecevMpw i!j c a:l w Pnaurxi bW wunw addawkl
aJJr c:tb wmm J svaY^'rvnwl :n+Nn rRx IwR m a
xsgrtarM.s N wn m )a amtl :wins m aw ab. vrali m
Te spM Iq a nrs mt±rt.Havr n'nkMr lM SLMe R9da-
w,ry Barn w, yaunen,ry 6r4 •iarrcsue. we nekbiV
Cdbans rite twill n ervrlHWnW pawl as -.w;ll asan.ip
YnYalrenaea ullKV r:nW "Y�T<'ara`Mia Wma1
TM mapnly ei Ara acvxv' Ssvez aSa rµryi} la Iru: n6xv RFP issvetl Ey 1M CAy b CM
Fwned WOIe[i ttie ,vA� ai�.vacar(n 'r Y^u a>v warNf .nvww ark wpake airy
cUnlcarY+ni on tRaf RFP s5 i»rrgs5uy
ll, a You k✓ yar nm'• AIN, Bet.
w: apls+.alef ywr vai(. a�g.rxwraq stnll mnmpers
a :O Ma Imm: b Uu •+ IM F.e Mi.r� mtli try an. is.lsurl a9 n gTn a btler
,MWmari," OI the pruF
Smumdy
Traslech Engnems. Ins
Al. Caya. PE. %11 r:e
r Y
.. ... .. .... Pgama TaEdTG•
Submitted to:
®Proposal For Professional Traffic Engineering Services (City Funded Project)
b
Submitted by:
Page 32 TRANSTECH
2004-72
THE FOLLOWING ARE VARIOUS TASKS THAT WILL BE PERFORMED BY
TRANSTECH ON THIS PROJECT:
Assemble Existing Data:
Assemble and review available information pertaining to the project, including existing
survey data, as -built improvement plans, City map, aerial photographs, utility
information, and other available record data.
Field Surveys:
Field reviews will be performed to identify and/or verify existing conditions such as
existing traffic control devices, deficient pavement within the area of proposed loops,
potential utility conflicts, etc. The field surveys will be conducted by senior level traffic
engineers to ensure not only physical conditions are properly identified, but also other
improvements that may enhance the safety of the intersection as well as may be
necessary for compliance with the current design codes. Recommendations will be
developed and submit to City on Transtech's "standard recommendation sheets' for
approval.
Site Photos:
Photos (5" x 7" prints) or hard copy digital photos (photo quality with 1280 x 960
minimum resolution) will be provided with the submittal of the detailed
recommendations. Photos will be mounted and clearly labeled on 8-1 /2-inch by 11-
inch stock and will show existing cabinets and hardware, existing services, TS
standards, and all approaches of the intersection.
Utility Coordination:
Coordinate with the utility companies in order to identify all existing underground and
overhead utility lines which may interfere with the installation of proposed traffic signal
equipment. For electrical services, will coordinate with Southern California Edison
Company.
Potholing for Utility Verification:
At locations where a concentration of existing underground utilities are identified after
utility record search, we will conduct potholing to verify exact location and depth of
utilities which potentially interfere with the signal pole foundations. We will use
SafeProbe's nondestructive excavation technique to locate utilities and subsurface
structures, and to determine their depths below ground. The service is provided utilizing
a truck containing a soil agitator and a powerful vacuuming device, along with a storage
container with state-of-the-art electronic equipment. SafeProbe conducts an electronic
subsurface survey to locate and mark the position, path and estimated depth of all
existing utilities. Potholing is performed using the air/vacuum soil extraction method for
the purpose of locating, marking, measuring and recording the exact location of the
Submitted to: Submitted by:
Proposal For Professional Traffic Engineering Services (City Funded Project) Page 33 TRANSTECH
0
2004-72
existing underground utilities. Vacuum excavation utilizes the kinetic energy in a high
velocity air stream to penetrate, expand and break up soil. The loosened chunks of soil
and small rocks are then removed from the hole through the use of a very powerful
vacuum. In this way, a hole is created that is typically 10 inches to two feet round or
square, and as deep as required to expose the buried utility. The major advantages
offered by vacuum excavation are safety, cost effectiveness and time efficiency
(substantially less expensive than and operation takes half the time of conventional
potholing method). This state-of-the-art technology, designed to identify and excavate
to locate subsurface structures and utilities, is a nondestructive method with respect to
the subsurface systems, and will never damage the buried utility. It is a soft -touch dig,
suck and seek method of potholing. The test hole is then backfilled with the original soil
unless permit regulations require a special fill. All holes are compacted in 6" stick lifts to
provide maximum compaction and to maintain future integrity of the hole, and pavement
is restored in -kind.
PSBE (plans, specifications, estimates):
• Design parameters will conform to latest guidelines of the State of California Traffic
and Highway Design Manuals, the Federal Manual on Uniform Traffic Control
Devices (MUTCD), local agency standards, American Public Works Association
Standard Plans for Public Works Construction, and the latest editions of Public
Works Standard Plans, and Specifications (Green Book), and/or Caltrans Standard
Plans, and Standard Specifications, and "A Policy on Geometric Design of Highways
and Streets (AASHTO)."
• Controllers, controller operation, signal phasing, and detector patterns will be in
conformance with applicable agency standards and shall be clearly shown on the
traffic signal plans.
• Discussions will be held with the City staff regarding City's requirements and
procedures affecting the construction of the project which, in our opinion, would not
lead to the best results when applied to the project, and recommendations will be
made for alternative methods and options.
• Construction cost estimates will be prepared in detail on Transtech's standard
construction cost data sheets.
• In addition to signal design, the City will be advised as to the necessity and manner
of providing or obtaining services related to the site, such as right of way, utility
surveys, and pavement deficiencies.
• Traffic Control Plans: Separate traffic control plans will not be prepared, as such
plans would not be necessary for traffic signal construction work. Traffic control will
be covered by referring to applicable standards of Work Area Traffic Control
Handbook) WATCH and Caltrans Traffic Manual.
• Signing and Striping Plans: Separate signing and striping plans will not be prepared.
Any signing and striping changes necessary as a result of the traffic signal
construction will be shown on traffic signal plans.
• Specifications, bid package, contract documents: Transtech will prepare
new/updated specifications per current edition of Standard Specifications for Public
Works (Green Book), including administrative front section. Transtech will utilize
tried and tested technical specifications and special provisions suited specifically for
Submitted to:
Proposal For Professional Traffic Engineering Services (City Funded Project)
r ry
Submitted by:
Page 34 TRANSTECH
2004-72
this type of project. Transtech's library of specification clauses are also well suited
to provide appropriate best management practices and requirements of the
contractor consistent with the provisions of the National Pollutant Discharge
Elimination System (NPDES) and the Clean Water Act.
• Final Design: Based on the City's comments and requirements, revise the plans,
specifications, and estimates. Upon final approval, submit final original plans,
specifications, and estimates to the City for bidding purposes. Final design plans
will show all necessary information in adequate detail to permit construction directly
there from and indicate and delineate all details necessary for a construction
contractor. They will be prepared in AutoCAD format, and electronic files will be
provided to the City.
• The final product to be provided by Transtech is an approved set of complete plans,
specifications and estimates ready for bidding with all supporting data, calculations
and other details necessary to complete the project in a format acceptable to the
City. Plans and specifications will conform to the requirements of the City of San
Bernardino, and the Standard Plans and Specifications for Public Works
Construction (Green Book), latest edition with traffic signals referring to Caltrans
Standard specifications, Section 86 and Caltrans Standard Plans (instead of using
Section 307 of Green Book).
Interconnect/Signal Timing:
We will take new AM/PM turning movement counts for a period of 2 hours at signalized
locations (where current and usable count data is not available) identified as a part of
interconnect system and requiring new signal timing. We will use the SYNCHRO
program to generate time -space diagrams (one for AM and one for PM period). We will
prepare interconnect and individual signal timing plans. The timing plans will be
prepared in BITRAN format for City signals. We will field implement the timing plans at
City locations, including inputting timing into 170 controllers, after implementation of the
field conditions (after runs consisting of AM and PM periods, and final field adjustment
of the timing plans.
Caltrans Encroachment Permit and Coordination:
At locations under State jurisdiction, we will coordinate with Caltrans for review,
approval and Encroachment Permit.
Coordination with City of Highland:
For the East Highland interconnect project (TC04-09), we will coordinate with the City of
Highland.
Constructability Review/In-house Independent Plan Check:
Transtech understands that the quality, accuracy and correctiveness of the products
prepared by Transtech are the full responsibility of Transtech. The review by and
approval of the products by the City staff as well as all other involved agencies does not
relieve us, of any liability and responsibility.
Plan Signature by Registered Traffic Engineer:
Submitted to:
Proposal For Professional Traffic Engineering Services (City Funded Project)
Page 35 Submitted by.
TRANSTECH
2004-72
The City's RFP states that the plans shall be signed by a registered traffic engineer.
However, per state law, traffic engineering license is not acceptable alone on any
construction plans. Therefore, the plans will be signed by our Project
Manager/Engineer, Elie Farah, who is both registered civil and traffic engineer.
Permit Engineering Evaluation Report (PEER) and Fact Sheet (Optional Item -not
part of base scope and fee- may or may not be necessary, can only be determined
during preliminary design development):
When required by the State of California Department of Transportation (Caltrans), we
will prepare and submit PEER and/or Fact Sheets to Caltrans as necessary in
accordance with Caltrans' standards. A PEER will be prepared when the traffic or other
actions generated adversely affect operation and/or maintenance of a state highway or
there is potential to expose Caltrans to tort liability suits. The PEER will include review
of the proposed improvements to determine drainage, maintenance, and operational
and environmental impacts on state highway systems. All exceptions to mandatory and
advisory design standards will be documented by the required Fact Sheets and
attached to the PEER.
Answering Questions and Preparing Addenda during Bidding Process
Our Project Manager will answer any questions asked during the bidding phase, and
prepare necessary addenda to answer questions and provide additional clarifications.
Attending Pre -Bid Meeting (Optional Item -not part of base scope and fee)
If the City decides to hold a pre -bid meeting, and requests attendance by our Project
Manager/Engineer, we will attend the pre -bid meeting with the City and bidders.
Support during Construction Phase:
This request for proposal does not include construction management and inspection
services. However, we will be available to provide any support services and to answer
questions on as needed basis during construction. We will continue to make our
services available during the construction phase of the project to address and correct
the plans and other material prepared by us. We will provide interpretation and/or
clarification of the approved construction documents as they specifically relate to the
design, design intent, and execution of the Project. All interpretations and clarifications
shall be subject to final approval by the City. In the case this is required due to errors
and omissions on our behalf, this service will be provided at no cost to Public Works.
However, plan revisions and change orders requested by the City due to unforeseen
conditions which may arise during the construction will be paid at hourly rates.
As -Built Plans (Optional Item -not part of base scope and fee)
When requested by the County, we will prepare as -built plans.
Samples of various work products prepared by Transtech are provided in the following
pages.
Submitted to: Submitted by:
Proposal For Professional Traffic Engineering Services (City Funded Project) Page 36 TRANSTECH
r�..Y
2004-72
Submitted to:
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Submitted by:
TRANSTECH
Proposal For Professional TraHlc Engineering Services (City Funded Project)
Page 37
2004-72
Submitted to:
Azusa at San Bernardino
332 C'abinct
Proposal For Professional Traffic Engineering Services (City Funded Project)
Location No.21
Submitted by:
Page 38 TRANSTECH
2004-72
Azusa at San Bernardino
Southwest (,comer
Northwest Corner
Submitted to:
Proposal For Professional Traffic Engineering Services (City Funded Project)
isliff
7m
Location Nn_2t
Page 39 Submitte
TRANS
2004-72
SAMPLE COST ESTIMATE FORMS
CONSTRUCTION COST ESTIMATE
HOLMES AVENUE AT 60TH STREET
-- -
t
Detail 21 ('Iwo -Goat Paint;
6
2
12- Striping (Two -Coat Pant;
80
LF
$2 30 4_
$184 001
3
Remove 12' Strlpiny (Paint)
95
LF
$1.00
595.001
4
'Remove Post
1
EA
S%00 i
$50.001
5-
_
Install Sig�5Uap and Sadd u Bracket)
2
_
EA
S75 00
$150.00!
6
Install Sign (Mast -Arm hanger)
2EA
S100A0
$200.00
_- _
7
ttelocate Stan
2
EA
$160.00
ti
Traffic Control
1
LS
Sfi.000:
$6.000.001
9
2' Conduit
355
LF
I $20.00
$7,700,001
10
W Conduit
K5
- LF
r $28 00
8.540.00I
i t
ti`Jire
1
LS
$3 000 00
S3 000.00
12
Detector Lead -In Cable
1345
LF
$1 50
$2 017.50 j
13
`..
05 Pull Sox
5
EA
S200.00
$1.000,00
14
16 Pull Sax
4
EA
$250.00
S1; .00�
15
Switch Pack
1
EA
$65.00
$65.000
16
Isolation Modules
2
EA
$75 00
$150 00
17
_ __ _. -
4-Channel ILD SensorUnit w:tn'rime Dcla7
4
EA
5300 DO L $1 20000
16
Inductive Loop Detector and Leads S&h Cut
375
LF
$5 50
$2 062 50'
i9
ControtlerandCabinetTesting
1
EA
$150000
St50000
20
Type 332 Cab61
1
EA
$3,SW,00 j
$3 550 00
21
'Type tll-BF Service & Cab -met
!
1
1
EA
$1 600 00
$1 500.00
$200.00
12
Pedestrian Push Button Post
EA
5204.04
23
__. _ _
, Type 15 Standard _-. _
-Type
3
EA
-EA
_
$800.00
$2400.00
147
Standard
z
51 940 00 1
$3 800 0Q 1
25
:InatailPPBPost
1
-A
Si00.00
$10000)
26
Install Type 15 Slandaard
3
FA
$100.00
$300 00
_.
27
Install Type 19 Standard
2
EA
5100 00
60
$200.00'
26
25 FT Signal Mast Arm
I
EA
$500
3500.00
29_
30 PT Sk rwal Mast Arm
1
EA
$700 00
$700.00
30
InstaII 25 FT S�nal Mast Arm _
1
EA
- 5100.66
$100A0
31
Install 30 FT Signal Mast Arm
1
FA
$100-00
$100.00
32_
1-08 FT Lumiriaire Masl Arm._..-
1
F:A
$125 00 . ;
$125.00
33
---.-.._ . . _ -_._.
12 FT Luminaire blast Arm
4
EA
$165.00
$660.00
34
Install 08 FT Luminaire Mast Arm
1
EA
St00-00
i100A0
35
, Inslafl 12 FT Luminaire Mast Arm
4
EA
$100 00
$400.00�
36
156 W HIPS Lum naire
____ _.�.. ._ .._ .. _ _ _ _ _
5
_ EA
$250 60
51,250.00
_-----
37
Pedestrian Push Bu ton
8
EA
5t00 00
5000.00
38
PedesUtan Push Button Plate
6„
EA
525 00
$150.00
39
illuminated Street Name Sitn
-min ---
2
EA
-
_
S700.40 -
S1,400.00":
$400.�
40
Install ated Street Name S qn
Illu
2
EA
$200.00
41
Type 332 Cabinet Foundation
1
EA
$600,00
5600.00';
42
Type III.B Service Cabinet Feund;t>on
1
EA
$500.00
$500.00 `
43
.
Pedestrian Push Button Post Foundation
1
EA
$225.00
5225.60
S4
Type 15 Sondird Foundation
3
EA
$500.00
si o..00'
Submitted to: Submitted by:
Proposal For Professional Traffic Engineering Services (City Funded Project) Page 40 TRQNSTECH
r
2004-72
48 PedeStrial
49 'Timing
53 Remove
54 Remove
55-`Remove
CONSTRUCTION COST ESTIMATE
HOLMES AVENUE AT 60TH STREET
---.. _.__.
-----r
lard foundation
—
- ---
--
-EA
Head with Mounting
7
rt®
7
EA
!ad with Mounting
_ .. 6
EA _----
_
EA
_
-
EA
EA-
i 337 Cabine►
t
{ EA
Box and Resurface Sidewatk
lest Arm Complete i
2 -
Head with Mounting
; 8
an Head with Mounting
6
_- - _ _
an Push Button
4
ion
7
Il Service
anti
� t
Submitted to:
FM —ME E Proposal For Professional Traffic Engineering Services (City Funded Project)
r
$1,500.00
Eft
$275.00
EA
5350.00 rt
E 4
5200.00
EA
550.00
EA
$50.00
EA
$40.00
_
$:
EA
$100.00
LS
OW—
LS
52,000.00 S
TOTAL $74,740.00
Submitted by:
Page 41 TRANSTECH
2004-72
S
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Submitted to:
Proposal For Professional Traffic Engineering Services (City Funded Project)
r q
DIAGRAM
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Page 42 TRAN57ECH
2004-72
2.CONTROLLCR SUBMENU
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Proposal For Professional Traffic Engineering Services (City Funded Project)
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Submitted by:
Page 43 TRANSTECH
2004-72
VALUE ENGINEERING
Value engineering is a continuous and evolving function throughout the entire
preliminary and design phases of the project. Value engineering is treated as an
integral part of developing design criteria and ultimate incorporation into the project
plans, specifications and estimates. Integrating value engineering throughout the
project significantly reduces the chance of a major design alternative being identified by
a "value engineering team" after the project is designed, which would cause a
tremendous redesign effort and considerable time delays.
QUALITY CONTROL AND QUALITY ASSURANCE (QC/QA) PROGRAM
QC/QA is an important process in Transtech's project management. This process
provides an objective review of the work done with a different set of eyes. We will
provide an extensive check of the plans before each milestone submittal. This check is
provided by senior engineers with experience in the applicable field. The quality control
check sheets will show who checked/reviewed the plans or reports, signature and date
of review.
Transtech has an extensive in-house QC/GA program to prevent design errors and
construction change orders. We can proudly state that we have not had any
construction cost change orders relating to our plans in our design projects. Since 1989
that we have been in business, there has been not a single claim against our E & O
insurance.
PROJECT MANAGEMENT
Our approach is to provide proactive management to control every aspect of a project in
detail to identify potential issues and problems in advance and take corrective actions
before they become problems. This requires extensive hands-on knowledge,
experience and management skills of the people involved in the project.
Our team members have extensive experience and proven track record in designing
and managing such complex projects and bringing them to a completion on time and
budget. Our staff members have educational background and are licensed and certified
properly.
Submitted to:
Proposal For Professional Traffic Engineering Services (City Funded Project)
r�mlw
Page 44 submitted by:
TRANSTECH
2004-72
Key Transtech project team members will attend periodic project progress meetings
with City staff throughout the project duration. Transtech will keep track of all directions
given and commitments made. Our record keeping in this arena is unparalleled. Our
systems are structured such that recall of critical information is available on a moment's
notice. Transtech will provide project status reports which updates, at a minimum, the
status on the schedule, budget, and pending issues requiring attention. Transtech will
ensure timely turn -a -round for submittal and/or substitution request approvals, and will
maintain a log to track when submittals are received, approved, by whom, and when
returned. Communications with all concerned parties will be made or directed in writing
in a timely fashion.
Our record keeping and communication flow system is unsurpassed. Throughout the
project, you will receive project updates from us by telephone and by written progress
reports. You will be aware of what is going on at all times. As our staff serve as
Consultant City Engineers for a number of Cities, we understand the importance of
being aware of the progress and issues, so that if questions are asked by City
Manager/Council Members/Public, you have the information promptly.
We will manage all aspects of the design with minimal direction from the City, and
prepare a complete set of plans, specifications, construction estimates, ready for
bidding with all supporting data, calculations and other details necessary to complete
the project in a format acceptable to the City.
Submitted to: Submitted by:
Proposal For Professional Traffic Engineering Services (City Funded Project) Page 45 TRANSTECH
00
2004-72
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Granslech Exhibit " 2"
ENGINEERS NPLANNERS aMUNICIPAL CONSULTANTS
198 N. Arrowhead Avenue, Suite 14r San Bernardino <California 92408 a Telephone 19091 383-8579 s Facsimiles. (909) 595-8863
February 24, 2004
Mr. Michael W. Grubbs,
City of San Bernardino
300 North D Street
Acting City Engineer
San Bernardino, CA 92418
Subject: FEE PROPOSAL
TO PROVIDE PROFESSIONAL TRAFFIC ENGINEERING SERVICES
FOR THE DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND
SIGNAL INTERCONNECT SYSTEM (CITY FUNDED PROJECT)
Dear Mr. Grubbs:
This letter confirms our Transtech's agreement to the City's request to revise the project
scope as follows:
1. Delete Highland Avenue at Guthrie Street Traffic Signal (TC04-11) from the
project.
2. Add the design of a new Traffic Signal design at Arden and 20th Street (TC04-25)
to the project.
3. Delete the University Parkway Interconnect (TC04-02, d) from the project.
For Items 1 and 2 there will be no change in the fee, because the design work remains
the same as one signal design is substituted with another signal design. Item 3 will
change the fee in the "TS Diagrams, Signal Timing Sheets, Implementation of Timing"
part of our proposal. After the presentation, we calculated the total number of locations
for which timing will be prepared is 41 per the original scope. Deletion of University
Parkway represents approximately 15% reduction in the scope of work. Accordingly,
the fee in the "TS Diagrams, Signal Timing Sheets, Implementation of Timing" part of
our proposal is reduced by 15%.
Our revised fee is provided on the following page.
Sincerely,
Transtech Engineers, Inc.
Aoi
Ali Cayir, PE, Principal
Tel: 909-383-8579, Ext. 121, Fax: 909-595-8863
e-mail: CagirCa)transteche.com
F.IWPROCESSIPNOPOSALMUL4002 Se TRFFC ENG SVCS DSGN NEW SIGNALS MODIFICATION INTECONNECT SYSTEM02-24-04, FEE PROPOSAL REVISED TO DELETE HIGH-GUTHRY AND UNIV
ONW IC. ADD ARDEN-2M IW
Submitted to:
Submitted by:Estimated Fee
Page 1 TPA%W
2004-72
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