Loading...
HomeMy WebLinkAbout08-01-1986 Minutes RECONVENE MEETING At 2:12 p.m., Friday, August 1, 1986, the Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino, reconvened in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll Call was taken by City Clerk Clark with the fol- lowing being present: Mayor wilcox; Council Members Estrada, Reilly, Frazier, Strickler; City Attorney prince, City Clerk Clark, City Administrator Schweitzer. Absent: Council Members Hernandez, Marks, Uuiel. INVOCATION The Invocation was given by Council Member Strickler. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Cory Macon of California Elementary School. BUDGET FOR FISCAL YEAR 1986/87 In a memorandum dated August 1, 1986, Warren A. Knud- son, Director of Finance, provided the following Budget Status Report for the Fiscal Year 1986/87: Total Proposed Expenditures $52,669,027 Add: 40th Street Widening (P. 4S4, Line 17) $22S,000 Rialto Ave. at Meridian (P. 4S4, Line 18) 123,300 Fire Department - Equip. (to be designated) 60,000 Highland Avenue Widening East of Boulder 70,000 San Bernardino Community Against Drugs 44,500 Pool - Cal State 8,000 Restore Animal Control request 160,980 Summer Youth Program 20,000 Street Light Electrical Cost 237,823 2 Street Lighting positions - Electrician I & II 53,114 Pe8per Ave. Grade Crossing - City Share 31,000 Deputy City Attorney III (cost above present budget) 27,826 $1,061,543 3 August 1, 1986 Subtract: Personnel - Employee Assistance Program 16,140 Helicopter Insurance 12,500 Adjust 86/87 Transfers Out 160,855 (189,495) $53,541,075 Total proposed Revenue Add: Fire Department - Proceeds Sale of Helicopter $ 60,000 Additional Revenues 85-86 570,000 Additional Salary Savings 75,000 Pool Fees 8,000 Increase 85/86 Ending Balance 144,187 Increase 86/87 Sales Tax Estimate 472,296 1. 329.483 $53,998,510 Revenues Over Expenditures $ 457,435 Note: This does not include additional funds for programs that are still under consideration but have not been finalized by the Mayor and Common Council; such as, POlice, Library, and Parks, Recreation and Community Services. Warren Knudson, Director of Finance, answered ques- tions. Parks, Recreation & Community Services The revised budget of the Parks, Recreation and Commun- ity Services Department was presented. City Administrator Schweitzer stated that Recreation and Community Services Department has the programs by way of adjusting their budget. the Parks, reinstated John Kramer, Recreation Superintendent, answered ques- tions regarding Delmann Heights recreational programs. Rhoda Fox, mission, wanted reinstated. Chairman of the Parks and Recreation Com- to be sure that the Latch Key Programs were COUNCIL MEMBER MARKS ARRIVED At 2:32 p.m., Council Member Marks arrived. Council Member Estrada made a motion, seconded by Council Member Frazier and unanimously carried, that the proposed budget for the Parks, Recreation and Community Services Department be approved, subject to revision at the time of the completion of the Arthur Young Study and Mid- Year Budget Review. 4 August 1 1986 Library Budget This is tile time and place set for consideration of the Library Budget. City Administrator Schweitzer, su~narized actions that the Library Department was instructed to take for adjustment of their budget. Larry Harvey, President of the Library Board, thanked The Sun for their article, which was responsible for crea- ting a large turnout at today's hearing, and gave a lengthy presentation on the history and importance of the library system. Mary Moffitt, 1119 E. 37th Street, a supporter of the San Bernardino Public Library, urged the Council to maintain existing service levels. Arlan Anderson, teacher at California Elementary School, presented a United States and a California State flag to the Library that the students at California Elemen- tary had purchased by conducting a fundraiser. Leno Diaz, a former Library Board member, spoke in support of the Library. David Light, 2J7u Portola, also spoke in support of the library. Elizabeth Di~nock of the Zonta Club stated that this year the Zonta Club had donated a grand piano for the Bing Wong Auditorium. Rachel McKinney, President of the Friends of the Library for the Dorothy Inghram Branch, requested that the branch not be closed. Gertrude Odell, former City Librarian, spoke in support of the library and regarding new library services. Dr. Mildred Henry spoke dino Public Library System, Reading Program being offered in support of the San Bernar- especially the Early Outreach at the Dorothy Inghram Branch. Louise Wilson, Library the Del Rosa Women' s Club, circulated each month by the Chairman and past President of stated that 14, UOO books are Coddington Branch. Wallace Stoebe, President of the Feldheim Friends of the Library and Ms. Eliza Diaz, School Board Member, spoke in opposition to closing any library branches. Steve Whitney, City Librarian, answered questions re- garding library cuts, stating that up to $235,UOO could be reduced without having a crisis at the library, but that if the $ 29u, uuu cut was adopted, the library would have to close two branches. He stated that the Library Board con- cluded that closing branches is preferred to reducing pro- grams. This would allow adequate library service, but at fewer locations. He answered questions regarding hours of operation, and school support and cooperation. Warren Knudson, Director of Finance, answered ques- tions, stating that the status of the revenue sharing funding will not be known until middle to late September. It was suggested that Community Development Block Grant Funds be used to meet the first phase of library costs under the boards proposal. 5 August 1, 1986 Council Member Marks made a motion, seconded by Council Member Strickler and unanimously carried, that the amount of $225,000 (Phase I of the Library Board's Plan) be restored in the Library Budget Fund for the purpose of continuance of the present hours of service at the Central Library and all branch libraries; that the City Librarian be instructed to reduce part time help wherever possible; that a fee program be instituted for a six month demonstration period, and that the City Administrator be directed to make the appropriate adjustment to the Budget. Library Automation Conversion Project Council Member Frazier made a motion, seconded by Council Member Estrada and unanimously carried, that the City Librarian be authorized to make a line item change in the Budget for the Automation Conversion project, which is to be funded out of existing resources. Police Department Budget In a memorandum dated July 3U, 1986, Chief of Police Burnett provided documents relating to the funding of the existing complement of the Police Department and for addi- tional clerical and police assistant personnel necessary to continue the existing level of police service. The Mayor and Common Council suggested different methods for providing funding to the Police Department. Discussion was held concerning the staffing relation- ship between civilian and sworn personnel. Chief of Police Burnett answered questions regarding his need for civilian personnel. COUNCIL MEMBER FRAZIER EXCUSED Council Member Frazier left the Council Meeting. Council Member Marks made a motion, seconded by Council Member Reilly and unanimously carried, that the Budget for the Fiscal Year 1986/87 be balanced and approved by reducing the General Fund in the amount of $449, 3UO by funding the following projects with Redevelopment Agency funds in lieu of General Funds as listed in the August 1, 1986, memorandum of Director of Finance Knudson: 1. 40th Street Widening (P. 454, Line 17) $225,000 2. Rialto Avenue at Meridian (P. 454, Line 18) 123,3UO 3. Highland Avenue Widening East of Boulder Avenue 70,000 4. Pepper Avenue Grade Crossing City Share 31,OUO $449,300; that the task of analyzing and recommending alternative funding sources for the Police Department Budget be referred to the Ways & Means Committee; that the $449,300 associated with four street projects and $232,435 surplus available in the Fiscal Year 1986/87 be reallocated to the Police Depart- ment Budget for funding needed manpower, and that wi thin thirty days, the Chief of Police inform the Council of positions and further utilization of the monies. 6 Auqust 1, 1986 Warren Knudson, Director of Finance, regarding the Contingency Fund, stating $500,000 to $600,000. answered questions that it contains INTERNAL AUDITOR POSITiON HE-ESTABLISHMENT - FINANCE DEPARTMEN'r In a memorandum dated August 1, 1986, Warren A. Knud- son, Director of Finance and Craig A. Graves, City Treasur- er, recommended the re-establishment of the Internal Auditor position in the Department of Finance and combining the duties of Budget Officer into the position, due to changes in the reorganization, updating and consolidation of the City's financial systems and an increase in the volume of activities and transactions. City Administrator Schweitzer answered questions, stating that the first year cost of the Internal Auditor position will be picked up through salary savings in the City Treasurer and Finance Departments. Council Member Strickler made a motion, seconded by Council Member Estrada and unanimously carried, that the appointment of an Internal AUditor/Budget Officer in the Finance Department, with the first year funding to come from salary savings, provided by elimination of an Account Clerk I in the Finance Department and a Sr. Clerk Typist in the Treasurer's Office, be approved. ADJOURNMENT At 5 :00 p.m., Council Member Strickler made a motion, seconded by Council Member Estrada and unanimously carried, that the meeting be adjourned to the Regular Meeting of the Mayor and Common Council to be held at 9:00 a.m., Monday, August 4, 1986, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ~u~//U'v~ 71:- ./ City Clerk 7 August 1, 1986