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HomeMy WebLinkAbout07-03-1991 Minutes MINUTES MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ADJOURNED REGULAR MEETING JULY 3, 1991 COUNCIL CHAMBERS This is the time and place set for an adjourned regular meeting of the Mayor and Common Council of the City of San Bernardino at their regular meeting held at 8:30 a.m., Monday, July 1, 1991, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. The City Clerk has caused to be posted the order of adjournment of said meeting held on July 1, 1991, and has on file in the office of the City Clerk an affidavit of said posting together with a copy of said order which was posted at 10: 30 a.m., Tuesday, July 2, 1991, on the door of the place at which said meeting was held. The adjourned regular meeting of the Mayor Council of the City of San Bernardino was called Mayor Holcomb at 12:04 p.m., Wednesday, July 3, Council Chambers of City Hall, 300 North "0" Bernardino, California. and Common to order by 1991, in the Street, San ROLL CALL Roll call was taken by City Clerk Krasney with the following being present: Mayor Holcomb; Council Members Estrada, Hernandez, Maudsley, pope-Ludlam, Miller; Senior Assistant City Attorney Barlow, City Clerk Krasney, City Administrator Edwins. Absent: Council Members Reilly, Minor; City Attorney Penman. RECESS MEETING - CLOSED SESSION (4) At 12:05 p.m., Council Member Estrada made a motion, seconded by Council Member Hernandez, and unanimously carried, that the Mayor and Common Council and Community Development Commission recess to closed session for the following: a. to give instruction to the City's/Commission'5 negotiator on the purchase of property pursuant to Government Code Section 54956.8. The real property which the negotiations concern is general1y located at: . . CLOSED SESSION At 12: 05 p.m., Mayor Holcomb called the closed session to order in the conference room of the Council Chambers of City Hall, 300 North "0" Street, San Bernardino California. 1 7/3/91 ROLL CALL Roll call was taken by City Clerk Krasney with the following being present: Mayor Holcomb; Council Members Estrada, Hernandez, Maudsley, Pope-Ludlam, Miller; City Attorney Penman, City Clerk Krasney, City Administrator Edwins. Absent: Council Members Reilly, Minor. Also present: Senior Assistant City Attorney Barlow. READING OF RESOLUTIONS AND ORDINANCES oeputy City Clerk Vale read the titles of all the resolutions on the regular agenda. ADJOURN CLOSED SESSION At 12:25 p.m., the closed session adjourned to the adjourned regular meeting of the Mayor and Common Council of the City. of San Bernardino. RECONVENE MEETING At 12:25 p.m., Mayor Holcomb called the adjourned regular meeting of the Mayor and Common Council to order in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken by City Clerk Krasney with the following being present: Mayor Holcomb; Council Members Estrada, Hernandez, Maudsley, pope-Ludlam, Miller; City Attorney Penman, City Clerk Krasney, City Administrator Edwins. Absent: Council Members Reilly, Minor. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO PROPOSING AN AMENDMENT OF THE CHARTER OF SAIO CITY TO CHANGE THE DATES OF CITY ELECTIONS (2) RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO SUBMITTING TO THE ELECTORS A PROPOSED CHARTER AMENDMENT WHICH WOULD CHANGE THE DATES OF CITY ELECTIONS ANO REQUESTING THAT SUCH SPECIAL MUNICIPAL ELECTIONS BE CONSOLIDATED WITH THE GENERAL ELECTION CONDUCTED BY THE COUNTY OF SAN BERNARDINO (3) Senior Assistant City Attorney Barlow explained that the election consolidation proposal would combine the primary municipal election with the School District and Special District elections in November. He stated that under this proposal the general municipal election (run-off election) would be conducted in January. Mr. Barlow explained that this schedule would require that campaigns be conducted through the holiday season with the general municipal election as early as the day after New Year's Day, which would be unacceptable for a variety of reasons. 2 7/3/91 Mr. Barlow suggested that the general municipal election be delayed until February. City Clerk Krasney suggested that the general municipal election (run-off election) be scheduled in March to allow other projects to be completed prior to conducting the general municipal election. Senior Assistant City Attorney Barlow explained that by conducting the general municipal election on the first Tuesday after the first Monday in March, officials would assume office on the first Monday in April. Discussion ensued regarding the impact of election consolidation on the coverage of local election issues in the media, fund raising, and whether the consolidation would have negative impact on the School Board and Special Oistrict elections. City Attorney Penman explained that in order to have the Charter amendment measure placed on the November 1991 ballot, allowing the City to consolidate with the School Board and Special District elections, the Charter amendment measure must be submitted to the County of San Bernardino Registrar of Voters Office by July 8, 1991. City Clerk Krasney stated that the next primary municipal election would take place in March, 1993, the general municipal election in May, 1993, with the term of office beginning in June, 1993. She explained that the new proposal would contain a one time ten-month extension of the incumbents' terms of office. A discussion was held regarding the potential competition for campaign fund raising between congressional, presidential and local candidates. Shauna Edwins, City Administrator, stated that the only time local candidates would compete for funds with congressional and presidential candidates would be if local elections were held in even-numbered years. She stated that the proposed recommendation would consolidate City elections with the School Board and Special District's elections which would be conducted in odd-numbered years. She explained that in odd numbered years only local candidates for the School District and Special Districts are placed on the ballot. City Attorney Penman explained elections (run-offs) are normally not not as costly to conduct. that general municipal city wide; therefore, are City Administrator Edwins recommended election consolidation due to the City's current fiscal budget constraints. She stated 3 7/3/91 that consolidating elections with the School and Special Districts would save both the City and the Districts money, as each would fund only a portion of the cost of the election, instead of the entire cost. Shauna Edwins explained that the public hearing Charter amendment would be the actual vote on election the citizens voting either yes or no for the amendment. for the day, by City Clerk Krasney clarified that the November ballot is prepared and the election conducted by the County of San Bernardino Registrar of Voters Office. She stated that the general municipal election (run-off) ballot would be prepared and the election would be conducted by the City of San Bernardino City Clerk's Office. Discussion ensued regarding when election (run-off) should be conducted was held in November. the general municipal if the primary election City Administrator Edwins explained that election consolidation would save the City money in the following manner: 1) that the cost of the primary election would be cut in half; and 2) that during the first fiscal year, in which an election is held, the election would be delayed by one fiscal year. This delay would save the cost of two elections, which is approximately $180,000, $113,000 for the primary and $67,000 for the general. She explained that by delaying an election cycle ten months, the cost is diverted to the subsequent fiscal year. She pointed out that the first year would have a one-time savings of approximately $180,000, and then an on-going savings of approximately $50,000. A discussion was held regarding whether February or March would be preferred for conducting the general municipal election. Council Member Estrada made a motion, seconded by Council Member Miller, and unanimously carried, that for discussion purposes only, that the general municipal election (run-off). be held in February, 1994. Shauna Edwins, City Administrator, explained that primary elections would be conducted in odd-numbered years, and that general municipal elections (run-offs) would be conducted during even numbered years. City Administrator Edwins stated that one problem local candidates currently encounter when conducting fund raising events, is that presidential, senatorial and congressional elections take place in November of even-numbered years. She explained that nominations for local candidates open approximately three weeks after those elections. She felt that 4 7/3/91 under the current system local candidates are hindered in their efforts to raise funds because local elections begin soon after large federal elections, and felt that this was reflected in a low voter turn out at the polls. City Clerk Krasney explained that changing the dates of the elections would require a Charter amendment to be placed on the County Registrar of Voters' ballot in either November, 1991 or June, 1992. Shauna Edwins, City budget planning purposes, the voters the better. Administrator, pointed out that for the sooner this measure went before Mayor Holcomb stated that although the cost savings being discussed would not balance the City' 5 budget, he felt that it was an urgent matter. He stated that by taking action to save money, it demonstrated to the voters the City'S efforts to trim expenses and be cost effective in all areas. He felt that consolidation would reduce voter burn out, and that there would be a better voter turn out for local elections. He was optimistic that the voters would support election consolidation if the benefits were explained. He explained that election consolidation would save money and save the citizens time by reducing the number of times they go to the polls. The Council expressed support for the budget savings that election consolidations could provide; however, felt it was unfortunate that the matter had been brought up 50 close to the Registrar of Voters' deadline for inclusion on the November 1991 ballot. City Administrator Edwins answered questions and stated that if election consolidation was postponed to June 1992, that there would still be budget savings. She stated that it is cheaper to place an item on the June ballot than to place an item on the November ballot; however, she felt that by placing the matter on the November 1991 bal10t the City would reap the budget savings sooner. She recommended that for budget planning purposes the item be pI aced on the November 1991 ballot. The City Administrator made would not affect Fiscal elections scheduled in 1992. Year 1992/93, since there are further explained that any Year 1991/92, because there She expressed concern for elections scheduled in 1993. change are no Fiscal Council Member Miller made a substitute motion, seconded by Council Member Estrada, and unanimously carried, that staff prepare a position paper presenting both the negative and positive aspects of election consolidation, and that the item be continued for submission on the June, 1992 ballot. 5 7/3/91 RES. 91-310 - RESOLUTION OF THE CI~Y OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF SAN BERNARDINO AND MICHAEL J. ARNOLD AND ASSOCIATES, INC. (1) The Council recommended that the agreement be amended to include a stipulation that the consultant obtain Council approval before introducing any legislation on behalf of the City. Council Member Estrada made a motion, seconded by Council Member Pope-Ludlam, that further reading of the resolution be waived, and said resolution be adopted. Resolution No. 91-310 was adopted by the following vote: Ayes: Council Members Estrada, Hernandez, Maudsley, Pope-Ludlam, Miller. Nays: None. Absent: Council Members Reilly, Minor. ADJOURNMENT (5) At 12:48 p.m., Mayor Holcomb adjourned the meeting to 9:00 a.m., Wednesday, July 10, 1991, in the Council Chambers of City Hall, 300 North "0" Street, San Bernardino, California. RACHEL KRASNEY City Clerk Clerk No. of Items: 5 No. of Hours: .45 6 7/3/91