HomeMy WebLinkAbout01-15-1992 Minutes
MINUTES
MAYOR AND COMMON COUNCIL
OF THE CITY OF SAN BERNARDINO
ADJOURNED REGULAR MEETING
JANUARY 15, 1992
COUNCIL CHAMBERS
This is the time and place set for an adjourned regular
meeting of the Mayor and Common Council of the City of San
Bernardino at an adjourned regular meeting held at 10:00 a.m.,
Monday, January 13, 1992, in the Council Chambers of City Hall,
300 North "0" Street, San Bernardino, California.
The City Clerk has caused to be posted the Order of
Adjournment of said meeting held on January 13, 1992, and has on
file in the office of the City Clerk an affidavit of said posting
together with a copy of said Order which was posted at 8:30 a.m.,
Tuesday, January 14, 1992, on the door of the place at which said
meeting was held.
The adjourned regular meeting was called to order by Mayor
Holcomb at 8:03 a.m., Wednesday, January 15, 1992, in the Council
Chambers of City Hall, 300 North "0" Street, San Bernardino,
California.
ROLL CALL
Roll call was taken by City Clerk Krasney with the following
being present: Mayor Holcomb; Council Members Reilly, Hernandez,
Maudsley, Minor; City Attorney Penman, City Clerk Krasney, City
Administrator Clark. Absent: Council Members Estrada, Pope-
Ludlam, Miller.
INVOCATION
The invocation was given by Phil Arvizo, Executive Assistant
to the Council. A moment of silence was held in memory of Diana
Keith, Account Clerk II, Business License DiviSion, City Clerk's
Office.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was led by Council Member Minor.
COUNCIL MEMBER ESTRADA ARRIVED
At 8:05 a.m., Council Member Estrada arrived at the Council
meeting and took her place at the council table.
UNION REPRESENTATION ALLOWED DURING BUDGET HEARINGS
(New Business)
Discussion ensued regarding Chris Gonzales,
General Employees Union, being allowed to attend
hearing.
President,
the budget
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COUNCIL MEMBER MILLER ARRIVED
At 8:12 a.m., Council Member Miller arrived at the Council
meeting and took her place at the council table.
Council Member Hernandez made a motion, seconded by Council
Member Maudsley, that the matter of allowing Chris Gonzales,
President, General Employees Union, to attend the budget hearings
arose subsequent to the posting of the Council agenda.
The motion carried by the following vote: Ayes:
Members Estrada, Reilly, Hernandez, Maudsley, Miller.
Council Member Minor. Absent: Council Member Pope-Ludlam.
Council
Nays:
COUNCIL MEMBER
At 8: 16 a.m.,
Council meeting and
POPE-LUDLAM ARRIVED
Council Member Pope-Ludlam arrived
took her place at the council table.
at the
Council Member Estrada made a motion, seconded
Member Hernandez, and unanimously carried, that
Administrator be instructed to allow Chris Gonzales,
General Employees Union, to attend today's meeting.
by Council
the Ci ty
President,
City Administrator Clark stated that during the broadcasting
of the public meetings, several complaints were received that not
all questions and suggestions were broadcast on Channel 3. As a
result of these complaints, the City Administrator's Office
prepared the following summary of suggestions and questions
received from the public:
Suooestions:
1. Create three 8-hour work shifts for firefighters -- a
traditional 40-hour work week. Have the Fire
Department adopt a cost-recovery program. The Fire
Department should take responsibility for ambulance
service.
2. Cancel projects/programs which do not provide a direct
service to citizens.
3. Put the Feldheym Library on a 4/10 work schedule,
Wednesday through Saturday. Leave the branch
libraries open. Charge for library cards for people
18-65 years old (children and senior citizens free).
Employ senior citizens or college students to work in
the libraries.
4.
Raise taxes and/or fees.
Police Department. Create
and vehicle storage.
Increase fees within the
fees for impounded vehicles
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5. Reduce the number of employees working at Channel 3,
and in the interim (until the budget improves), utilize
the Norton Air Force Base audio visual personnel. Look
into utilizing students for production work and have
them earn college credit.
6 .
Eliminate all
meetings. The
entertainment
agreements.
Channel 3 programming except Council
cable operators should pay for the other
programs as part of their franchise
7. Raise utility tax one percent for a limited time (i.e.,
12 months with an evaluation in six months). If the
economy has turned around a little, reduce to one-half
percent for the remaining six months.
8.
Request volunteers for crossing guards.
between 7th-9th grade could participate.
offer a proposal.
Older kids
Schools could
9 .
Police Department
out some of
investigations.
should take a look into contracting
their work, i. e. , background
10. Stop employees from taking cars and trucks home at
night and on weekends.
11. Cancel use of cellular phones.
12. Discontinue practice of paying standby time to ~olice
officers -- hire part time people instead.
13. Use one individual at Rio Vista Park instead of the
three or four roving people we have now.
14. Initiate direct deposits of payroll checks.
15. Put ballot measure back on to reinstate Firefighter
Retirement Tax Chapter 234.C, discontinued in 1978, to
come out of a special assessment district instead of
the General Fund.
16. Require those booked into the County jail to pay for
the booking fees.
17. Sell to businesses advertising space on the water
bill.
18. Create an assessment district for the Fire Department.
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19.
Review development and planning fees
City's fees are equal to other cities.
fee.
to see if the
Implement sign
20. Contact all property owners within the City and make
sure they are all paying their rental business license
fee.
21. Create a Citizens' Budget Committee.
22. Eliminate all assistant department heads in the Police,
Fire, Engineering, City Attorney, Finance, Planning and
Building Services departments.
23. Go to 9 hr/4-day work week totalling 36 hours instead
of 40 hours for all employees.
24. Eliminate street sweepers since they only come around
every two weeks. Could impose fines for people not
cleaning their property. Check street sweeping budget.
Ouestions:
1. Has the City done a survey as to how many people
actually watch the Council meetings?
2. Why are brick improvements being done around the Mall
when the City has a lot of streets that need
improvement? Who pays for the materials?
3. Mayor, I am a school crossing guard at Highland and
Palm -- do you want to come out and help the kids cross
the street?
4. Why don't we have cats licensed?
5. Why can't the department heads cut their pay?
6 .
How would an individual citizen go about
partnership with the City in order to
business off the ground to create more
Incentives?
discussing a
get a small
jobs, etc.,
7. Why not underground the utility poles instead of moving
them? (Electrical work being done on Palm Avenue near
Garfield)
8. How much revenue was derived from subscriptions paid
into the paramedic program?
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9. Why doesn't the City require the baseball teams that
use the ball fields in parks to do the maintenance?
10. Why isn't it possible to bring back the old safety
patrol? Why can't members of the PTA volunteer to
perform this duty? Why can't Hal Boring volunteer his
time for one week, twice a year, to see what problems
the children and crossing guards face?
11. What is the cost for an officer to answer a false alarm
call ?
12. What happened to the $49 assessment fee paid on last
year's tax bill?
13. What is the criteria for utility tax exemption? Are
health benefits derived from military retirement
considered?
14. What kind of tax increase would it take to cover the
deficit?
15. Has anyone considered placing a freeze on everything
until the economy eases up?
16.
What happened to the suggestion
Fuddruckers Building at 2nd and "E"
center?
to turn the old
Street into a teen
17. Why don't we keep the business for the garage in San
Bernardino instead of spending money in Lorna Linda and
Redlands.
18. Why can't we have the budget report printed in the Sun
newspaper for public review? Where does the money come
from that allow people to go to Highland Springs to
discuss the budget?
19.
Very few firemen live within
therefore, not contributing to the
done about this?
the
City.
city limits,
What can be
20. Were figures calculated for crime rate and calls for
service from cities used in the comparison charts?
(peggy Ducey's charts on law enforcement)
21.
By reducing police within the services
would those positions be absorbed back
would they be demoted for salary savings?
departments,
to patrol or
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22. Why don't we use more efficient police vehicles? Why
don't we lease rather than buy?
23. Has consideration been given to raising fees on those
revenue producers such as parking citations, late fees,
fines, etc. or other revenue derived from "penalty"
causes?
24.
Why not turn over the two baseball
and Arden to the City of Highland,
users are citizens of Highland?
fields at Pacific
since 80% of the
25. Is it possible for the Fire Department to contract with
the California Division of Forestry (COF) especially in
the north end?
26. Why can't EOA buy back the rest of the interest on City
Hall ?
27. If libraries were to close, what would happen to all
books, materials, computers, etc.?
City Administrator Clark responded to questions regarding
the creation of three 8-hour work shifts for firefighters; the
adoption of a cost-recovery program; and having the Fire
Department assume responsibility for ambulance service. Ms.
Clark pointed out that the Fire Department is currently
operating under a 56-hour work week shift at less pay; and that
the Fire Department, as well as other departments in City Hall,
are working towards establishing a cost recovery program.
Ms. Clark explained the dilemma of the City assuming
responsibility of providing ambulance service. The City granted
a franchise to Courtesy Ambulance for emergency transportation
and regular transport services in the City of San Bernardino.
However, County Officials believe they have responsibilities
under State law to decide who should be a provider of ambulance
service in San Bernardino and have entered into a lawsuit against
the City to sue for that right. In the meantime, the City is
preparing a study regarding the emergency medical service
provision. Through this study, the City is looking at
transporting the patient to the hospital, but would allow a
private ambulance company to provide routine transportation
services.
Ms. Clark stated that if the County has total jurisdiction
and will not allow the City to compete to provide emergency
medical transportation services, the City may not be able to
enter into the ambulance business.
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1/15/92
City Administrator Clark stated that the Fire Department
suppression was held in abeyance, because of provisions in Civil
Service Rule 511, which dictates by seniority who will be laid
off and who will remain. In the case of the Fire Department, the
last hired are paramedics.
Public Emplovees Retirement Svstem (PERS \ Retirement
Contributions
City Administrator Clark stated that at the budget forum
meeting held on January 13, 1992, a suggestion was made for City
employees to pay their own PERS retirement. Ms. Clark explained
that according to State law, the City pays a portion of the
retirement contribution and the employee picks up a share. Over
the years, employee organizations have bargained with the City
where the Ci ty pays the employees' share of PERS. It was
suggested that if every employees' bargaining unit paid their own
PERS, the City would save $3,940,000 annually. The average cost
to the employee is $2,632 annually, which is equivalent to a 7%
reduction in pay across the board.
City Administrator Clark recommended that this option be
considered for six months, to allow employees targeted for
layoffs an additional six months to help find employment.
Chris Gonzales, President, General Employees Union,
supported the across-the-board reductions onlv if the Fire and
Police departments were included.
One Oav Per Month Furlouoh
Mayor Holcomb suggested that the City consider a one day per
month furlough.
City Administrator Clark explained that this option would
jeopardize the City's Charter 186 policy for safety employees.
Floatino Holidavs
City Administrator Clark suggested that City employees give
up their floating holidays.
The Birthday Rule - Insurance Coveraoe
Ms. Clark stated that a number of City employees have double
insurance coverage. It was suggested that those employees with
double insurance coverage volunteer to go on their spouse's
insurance coverage plan. The birthday rule determines which
employer's plan is primary for dependent children coverage. If
both legal spouses have health care coverage, the plan of the
parent whose birthday falls first in the calendar year is the
primary plan for children coverage. This applies only to
natural, adopted children or other children living in the
household in a normal parent-child relationship.
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1/15/92
Civil Service Rule 511 Change (Reduction in Forcel
City Administrator Clark stated that currently if there is a
reduction in force, that reduction is based on seniority only.
It is proposed that Civil Service Rule 511 be amended to consider
factors such as performance, or skill level when making the
decision as to who loses or keeps their job. The drafted rule
is under review by the Civil Service Board.
Neootiabilitv of Charter Section 186 Protection - Police
and Fire Departments
The City Administrator explained that under Charter Section
186, the salaries of the Police and Fire Departments are
guaranteed, and that the City does not have bargaining rights
concerning salary.
Steve Filson, President, Police Officers Association,
expressed reluctance to negotiate with the City regarding Charter
Section 186 rules, more specifically for fire and police
employees to agree to a 5% salary reduction.
Jim Lynas, 1160 Sonora, San Bernardino, Ca., stated that the
matter of challenging Charter Section 186 should be placed on the
ballot. Mr. Lynas also spoke concerning the Council holding
open meetings to discuss the proposed Charter amendments.
A discussion ensued regarding the creation of the Council
Committee which was formed to create a better working
relationship between the Mayor and Council; and the proposed
Charter amendments implementing a balance of power between the
Mayor and Council.
RECESS MEETING
At 9:35 a.m., Mayor Holcomb declared a five-minute recess.
RECONVENE MEETING
At 9:48 a.m., the adjourned regular meeting reconvened in
the Council Chambers of City Hall, 300 North "0" Street, San
Bernardino, California.
ROLL CALL
Roll call was taken with the following being present: Mayor
Holcomb; Council Members Reilly, Hernandez, Maudsley, Minor; Sr.
Assistant City Attorney Barlow, City Clerk Krasney, City
Administrator Clark. Absent: Council Members Estrada, Pope-
Ludlam, Miller; City Attorney Penman.
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1/15/92
PUBLIC HEARING - BUDGET REVIEW
(2)
Wade Byars, 269 "K" Street, San Bernardino, CA, on behalf of
senior citizens in the City of San Bernardino, requested that the
senior nutritional centers remain open; and that funds to
operate the nutritional centers remain in the Parks, Recreation
and Community Service's budget.
COUNCIL MEMBERS ESTRADA, POPE-LUDLAM, MILLER RETURNED
Council Members Estrada, pope-Ludlam, Miller returned to the
Council meeting and took their places at the council table.
Fire Department - Held in Abeyance
City Administrator Clark explained that the Fire
Department's budget was held in abeyance because of the ambulance
service issue; and pending action from the Civil Service Board
regarding amendments to Civil Service Rule 511.
Peggy Ducey, Assistant City Administrator, gave an oral
report on the City's Fire Department staffing structure, response
time to fire suppression calls, the number of emergency medical
calls, the number of calls a sworn employee answers, and the
percentage of civilianization within the department.
City Attorney Penman answered questions regarding laws
prohibiting the charging of abatement costs on a structure that
has been destroyed by fire. He stated that there is case law that
prohibits charging for emergency services abatement, unless the
City has an ordinance to authorize it.
Discussion ensued regarding the City establishing its own
fire insurance program.
It was suggested that the City continue utilizing Channel 3
to educate the public on its financial condition.
Mayor Holcomb requested a straw vote be taken of the Council
members interested in holding a public hearing at 5:30 p.m.,
Thursday, January 16, 1992, in the Council Chambers of City
Hall, to discuss a one percent increase to the utility tax; to
impose a 10% entertainment fee; and to create a graffiti tax.
The straw vote was 6 to 1 in favor of holding the public
hearing.
A discussion ensued regarding the possibilities of
contracting out police services.
Council Member Miller made a motion, seconded by Council
Member Estrada, that a public hearing be held at 5:30 p.m.,
Thursday, January 16, 1992 in the Council Chambers of City Hall,
300 North "0" Street, San Bernardino, California.
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1/15/92
The motion carried by the following vote:
Members Estrada, Reilly, Hernandez, Minor,
Council Members Maudsley, Pope-Ludlam. Absent:
Ayes:
Miller.
None.
Council
Nays:
The Mayor and Common Council discussed and took action on
the department cuts recommended by each department head as
referenced in the Budget Options Notebook, dated January 3, 1992.
Animal Control
Discussion ensued regarding proposed regulations on holding
animals in shelters for a period of not less than five days.
Mayor Holcomb
Quinto, Jerry L.
regarding the sale
read a letter dated October 3, 1991, from
Pettis Memorial Hospital, Lorna Linda,
of animals for research purposes.
Ray
CA,
A Council member stated that the City of Rialto contracts
with two Animal Control officers and the County of San Bernardino
for animal pick up services. It was suggested that the City of
San Bernardino consider contracting with the County for animal
control services.
Council Member Minor made a motion, seconded by Council
Member Miller, and unanimously carried, to approve the
recommended reductions for the Animal Control Department. After
employee payoffs, and other costs are taken into consideration
the actual savings are $36,696.
Citv Attornev
Council Member Reilly made a motion, seconded by Council
Member Estrada, and unanimously carried, to approve the
recommended reductions for the City Attorney's Office. After
employee payoffs, and other costs are taken into consideration,
the actual savings are $83,475.
Cemetery
Mayor Holcomb recommended that the new expansion to the
Pioneer Memorial cemetery be completed as soon as possible; that
the cemetery be sold; and that the City enter into a long-term
lease with a private operator in order to sell grave markers.
Council Member Minor made a motion, seconded by Council
Member Maudsley, to approve the recommended reductions for the
Cemetery Department. After employee payoffs, and other costs are
taken into consideration, the actual savings are $14,110.
The motion carried by the following vote: Ayes:
Members Estrada, Reilly, Maudsley, Minor, Pope-Ludlam,
Nays: Council Member Hernandez. Absent: None.
Council
Miller.
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1/15/92
Civil Service
Council Member Minor made a motion, seconded by Council
Member Maudsley, to approve the recommended reductions for the
Civil Service Department. After employee payoffs, and other
costs are taken into consideration, the actual savings are
$12,587.
The motion carried by the following vote:
Members Estrada, Reilly, Maudsley, Minor. Nays:
Hernandez, Pope-Ludlam, Miller. Absent: None.
Ayes: Council
Council Members
City Clerk Krasney answered questions regarding the
recommended budget reduction percentage required of each
department and the estimated projection of employees targeted for
layoffs.
City Clerk
Council Member Reilly made a motion, seconded by Council
Member Minor, and unanimously carried, to approve the recommended
reductions for the City Clerk's Office. After employee payoffs,
and other costs are taken into consideration, the actual savings
are $39,263.
Discussion ensued regarding across-the-board reductions to
the meetings and conferences budget for Fiscal Year 1991/92.
Council Office
Council Member Minor made a motion, seconded by Council
Member Reilly, to approve the recommended reductions for the
Council Office. After employee payoffs, and other costs are
taken into consideration, the actual savings are $15,019.
The motion carried by the following vote: Ayes:
Members Estrada, Reilly, Hernandez, Maudsley, Minor,
Nays: None. Abstain: Pope-Ludlam. Absent: None.
Council
Miller.
Facilities Management
Council Member Reilly made a motion,
Member Minor, to approve the recommended
for the Facilities Management Department.
seconded by Council
personnel reductions
Discussion ensued regarding the proposed reductions in staff
and, if there would be sufficient staff remaining to perform the
necessary maintenance on City-owned buildings.
Fred Wilson, Acting Director of Facilities Management,
answered questions regarding potential placement of employees
targeted for layoffs in the Facilities Management Department.
City Administrator Clark stated that the Water Department
would give favorable consideration to employees laid off by the
City. She read the names of positions available in the Water
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1/15/92
Department: Records Management Coordinator; Water Reclamation
Operations Technician; Full Water Reclamation Operations
Assistant; Electrical Mechanical Repair Person; Electrical
Instrumentation Technician; Reclamation Plant Mechanic III;
Reclamation Plant Mechanic II; Reclamation Plan Mechanic I;
Secretary; Administrati ve Secretary; Typist Clerk I I;
Draftsperson; and Senior Engineer.
Council Member Estrada made a substitute motion, seconded by
Council Member pope-Ludlam, to reduce the Facilities Management
budget to $155,200.
Discussion ensued regarding the City's obligation in finding
jobs for those employees targeted for layoffs; and whether or not
the Water Department is governed by Civil Service Rules.
Fred Wilson answered questions
process for the recommended budget
Management Department.
regarding the selection
cuts in the Faci1ities
The substitute motion carried by the following vote:
Council Members Estrada, Hernandez, Pope-Ludlam, Miller.
Council Members Reilly, Maudsley, Minor. Absent: None.
Ayes:
Nays:
Mayor Holcomb vetoed the motion.
Council Member Reilly made a motion, seconded by Council
Member Minor, to approve the recommended department cuts for the
Facilities Management Department.
The motion failed by the following vote:
Members Reilly, Maudsley, Minor. Nays: Council
Hernandez, Pope-Ludlam, Miller. Absent: None.
Ayes: Council
Members Estrada,
Jim Schlata, a citizen, offered information concerning
Proposition 13.
RECESS MEETING
At 11:35 a.m., Mayor Holcomb declared a five-minute recess.
RECONVENE MEETING
At 11:40 a.m., the adjourned regular meeting reconvened in
the Council Chambers of City Hall, 300 North "0" Street, San
Bernardino, California.
ROLL CALL
Roll call was taken with the following being present: Mayor
Holcomb; Council Members Estrada, Reilly, Hernandez, Maudsley,
Minor, pope-Ludlam, Miller; City Attorney Penman, City Clerk
Krasney, City Administrator Clark. Absent: None.
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1/15/92
PUBLIC HEARING - BUDGET REVIEW
(2)
Finance
Council Member Minor made a motion, seconded by Council
Member Maudsley, and unanimously carried, to approve the
recommended reductions for the Finance Department. After
employee payoffs and other costs are taken into consideration,
the actual savings are $80,541.
Fire
City Administrator Clark explained why the Fire Department's
budget was held in abeyance. She stated that department
reductions cannot be recommended until the study on providing
ambulance service is completed; and a decision is received from
the Civil Service Board regarding the proposed amendment to Civil
Service Rule 511.1, Exemptions from Layoff Provisions.
It was suggested that the Fire Department's budget be
continued until after the public hearing scheduled for January
16, 1992, in the Council Chambers of City Hall, 300 North "D"
Street, San Bernardino, California.
Garaoe
Council Member Minor made a motion, seconded by Council
Member Estrada, and unanimously carried, to approve the
recommended reductions for the Garage Department. After employee
payoffs and other costs are taken into consideration, the actual
savings are $22,371.
Librarv
Discussion ensued regarding the proposal to eliminate the
computer services program at the library as opposed to closing
Coddington Branch Library.
City Clerk Krasney stated that the City Clerk's Office has
received approximately 27 letters from students attending Barton
Elementary School requesting that all library branches remain
open.
Jack Hill, President Library Board, 1033 W. 10th Street, San
Bernardino, explained that the Coddington Branch was recommended
to be closed because of low circulation, heating and roofing
problems, and security reasons.
Mayor Holcomb pointed out that eliminating the computer
services program would not be in the best interest of the City
and would create bad faith with the San Bernardino Unified School
District. He stated that the District donated the computers to
the library.
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1/15/92
Mayor Holcomb stated that provisions in the City's Charter
prohibits the City from telling the Library Board of Trustees how
to use the money allocated to them by the City.
Council Member Minor made a motion, seconded by Council
Member Estrada, that no cuts be made to the Library's budget.
Mayor Holcomb stated that if the Coddington Branch is
closed, the police requirement to protect library patrons would
be reduced.
Council Member Reilly made a substitute motion, seconded by
Council Member Miller, to reduce the Library budget by $75,000;
and that the Library Board of Trustees decide where the cuts
will be made.
The substitute motion carried by the following vote: Ayes:
Council Members Estrada, Reilly, Hernandez, Maudsley, Pope-
Ludlam, Miller. Nays: Council Member Minor. Absent: None.
Management Information Svstems IM.I.S)
Council Member Minor made a motion, seconded by Council
Member Estrada, and unanimously carried, to approve the
recommended reductions for the Management Information Systems
Department. After employee payoffs and other costs are taken
into consideration the actual savings are $40,800.
Meetinos and Conferences
Council Member Miller made a motion, seconded by Council
Member Estrada, to eliminate meetings and conferences from the
budget for the remainder of the fiscal year.
Discussion ensued regarding the disadvantages of eliminating
all meetings and conferences from the budget.
The motion failed by
Members Estrada, Miller;
Hernandez, Maudsley, Minor,
the following vote: Ayes:
Nays: Council Members
pope-Ludlam. Absent: None.
Council
Reilly,
Council Member Hernandez made a substitute motion, seconded
by Council Member Reilly, and unanimously carried, that all
travel requests be submitted to the City Administrator for
approval.
Mavor
Council Member Minor made a motion, seconded by Council
Member Maudsley, and unanimously carried, to approve the
recommended reductions for the Mayor's Department. After
employee payoffs and other costs are taken into consideration,
the actual savings are $32,042.
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1/15/92
Parks. Recreation and Communi tv Services
Discussion ensued regarding the impact on community service
programs provided by the Parks, Recreation and Community Services
Department. It was pointed out that additional department cuts
and an increase in taxes are needed to balance the 1991/92
budget.
At the consensus of the Council, discussion on the Parks,
Recreation and Community Services budget was continued until the
afternoon.
RECESS MEETING
At 12:25 p.m., Mayor Holcomb recessed the adjourned regular
meeting until 1:30 p.m., in the Council Chambers of City Hall.
RECONVENE MEETING
At 1: 36 p. m., the ad j ourned regular meeting reconvened in
the Council Chambers of City Hall, 300 North "0" Street, San
Bernardino, California.
ROLL CALL
Roll call was taken with the following being present: Mayor
Pro Tempore Minor; Council Members Reilly, Hernandez, Maudsley,
Minor, Miller; City Attorney Penman, City Clerk Krasney, City
Administrator Clark. Absent: Mayor Holcomb; Council Members
Estrada, pope-Ludlam.
COUNCIL MEMBER POPE-LUDLAM RETURNED
Council Member Pope-Ludlam returned to the Council meeting
and took her place at the council table.
PUBLIC HEARING - BUDGET REVIEW
(2)
Personnel
Council Member Reilly made a motion, seconded by Council
Member Maudsley, to approve the recommended reductions for the
Personnel Department. After employee payoffs and other costs are
taken into consideration, the actual savings are $20,500.
The motion carried by the following vote: Ayes: Council
Members Reilly, Hernandez, Maudsley, Minor, Pope-Ludlam, Miller.
Nays: None. Abstain: Council Member Estrada. Absent: None.
City Administrator Clark stated that applicants would be
required to pay for the physical examination, prior to being
hired as a City employee. If the applicant fails the
examination, he/she would not be hired.
It was proposed that the City pick up the costs for the
physical examination and bill the applicant once he/she is hired.
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1/15/92
Discussion ensued regarding
Department and whether City employees
qualify for these positions.
positions in the Water
targeted for layoffs would
Doug Chandler, Chief Examiner, Civil Services, explained
that employees targeted for layoffs would be placed on an
eligibility list for Water Department jobs. These employees
would be required to meet the minimum qualifications for the
Water Department positions. They would then be placed on a
reemployment list which takes precedence over any promotional or
open eligibility list currently in place. The eligibility' list
would be forwarded to the Water Department for internal
interviews. The process would take thirty days.
Cheryl Flowers, Assistant General Manager, Water Department,
stated that there are 16 vacant positions in the Water
Department. She expressed a desire to cooperate with the City
in placing qualified employees into positions within the Water
Department.
City Administrator
positions that would
description.
Clark stated that there are some City
not match the Water Department job
City Attorney Penman cautioned the Mayor
regarding provisions in Civil Service Rule 511,
City to provide training to laid-off employees,
qualify for employment, prior to implementing the
process.
and Council
requiring the
in order to
bumping right
Plannino and Buildino Services
Council Member Miller made a motion, seconded by Council
Member Reilly, to approve the recommended reductions for the
Planning and Building Services Department. After employee
payoffs and other costs are taken into consideration, the actual
savings are $124,700.
City Administrator Clark stated that the Director of
Planning and Building Services proposed that one Code Enforcement
Officer position be eliminated in exchange for filling the Senior
Code Officer position. The Senior Code Officer position would
not be filled until March '92.
The motion carried by the following vote: Ayes:
Members Estrada, Reilly, Maudsley, Minor, Pope-Ludlam,
Nays: Hernandez. Absent: None.
Council
Miller.
Police
Mayor Holcomb stated that the Police Department budget would
be held over.
16
1/15/92
Parks. Recreation and Community Services
Sturges Auditorium - Item #3
Annie Ramos, Director of Parks, Recreation and Community
Services, proposed that Sturges Auditorium be leased to a non-
profit organization, and that in the interim, seek financial
assistance through the Redevelopment Agency. Ms. Ramos urged the
Council not to eliminate the entire budget for the Sturges
Auditorium.
Council Member Minor made a motion, seconded by Council
Member Maudsley, to eliminate line items #3, #5, #6, and #7 as
outlined on pages 123 through 125 in the January 3, 1992, Budget
Options notebook for the Parks, Recreation and Community Services
Department for a total savings of $213,090.
Ms. Ramos answered questions regarding the closure of the
facility; who holds title on Sturges, and whether employees
targeted for layoffs would be entitled to bumping rights.
Council Member Hernandez made a substitute motion, seconded
by Council Member pope-Ludlam, to approve the Parks, Recreation
and Community Services budget sequentially as listed on pages 123
through 125 of the January 3, 1992, Budget Options notebook.
Reduce Hours of Operations at Community Centers - Item #1
Council Member Miller made a motion, seconded by Council
Member pope-Ludlam, and unanimously carried, to reduce the hours
of operations at community centers by two hours for a savings of
$17,775.
Eliminate Playground Programs - Item #2
This item died for lack of a motion.
Eliminate Sturges from General Fund Budget - Item #3
Council Member Maudsley made a motion, seconded by Council
Member Minor, to eliminate Sturges from the Parks Recreation and
Community Services budget for a savings of $83,841.
Ms. Ramos explained that the Sturges facility is proposed to
be subleased and completely removed from the General Fund
budget. She answered questions regarding the projected costs to
operate the facility for the remainder of the fiscal year.
Council Member Estrada made a substitute motion, seconded by
Council Member Reilly, to reduce the Sturges budget to $41,920
instead of $48,998.
The substitute motion carried by the following vote: Ayes:
Council Members Estrada, Reilly, Maudsley, Pope-Ludlam, Miller.
Nays: Council Members Hernandez, Minor. Absent: None.
17
1/15/92
Eliminate Transportation Services - Item .4
Council Member Miller made a motion, seconded by Council
Member Maudsley, to eliminate transportation services from the
Parks, Recreation & Community Services budget for a savings of
$13,570.
Annie Ramos explained that by eliminating transportation
services, volunteers would be needed to provide transportation to
offsite recreational activities.
The
Members
Miller.
motion carried by the following vote: Ayes: Council
Estrada, Reilly, Hernandez, Maudsley, Pope-Ludlam,
Nays: Council Member Minor. Absent: None.
Transfer Costs of Youth Sports Lighting to Youth Sports
Groups - Item .5
Council Member Reilly made a motion, seconded by Council
Member Hernandez, to transfer costs of youth sports lighting to
youth sports groups as listed in the Parks, Recreation &
Community Services budget for a savings of $51,595.
The motion carried by the following vote: Ayes:
Members Estrada, Reilly, Hernandez, Maudsley, Minor,
Nays: Council Member Pope-Ludlam. Absent: None.
Council
Miller.
Close the Westside Community Service Center - Item #6
Council Member Minor made a motion, seconded by Council
Member Maudsley, to close the Wests ide Community Service Center
as recommended in the parks, Recreation & Community Service
budget for a savings of $69,390.
Discussion ensued regarding placement of the Wests ide
Community Service Center employees targeted for layoffs and
whether these employees would be entitled to bumping rights.
Annie Ramos explained that eliminating the
Community Service Center would totally eliminate
assistance programs and information and referral
provided by the Center, as well as the utility payment
services.
Wests ide
community
assistance
and postal
City Attorney Penman explained the bumping right process.
He stated that provisions in Civil Service Rule 511 requires the
City to transfer a laid-off employee prior to enacting the
bumping right process. He stated that based upon the ,Chief
Examiner's interpretation, an employee can only bump another
employee within the same department. Mr. Penman stated that a
careful review is being conducted regarding Civil Service Rule
511, and the Chief Examiner's interpretation.
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1/15/92
Juanita Scott, a resident of the City, urged the Council to
keep the Westside Community Service Center and Drop In Center
open. She pointed out that the Center provides a much needed
service to the community. Mrs. Scott stated that the Center has
paid out over $5,360.00 in financial assistance to citizens who
could not make their monthly housing payments. She informed the
Council of the need to have telephone payment service at the
Center.
Annie Ramos explained that there had been a dispute between
GTE telephone company and Western Union. Because of this
dispute, telephone payment collections were delayed.
Mrs. Scott answered questions regarding potential non-profit
organizations interested in assuming responsibility of the
Westside Community Service Center and Drop In Center.
The motion failed by the
Members Maudsley, Minor. Nays:
Hernandez, Pope-Ludlam, Miller.
following vote:
Council Members
Absent: None.
Ayes: Council
Estrada, Reilly,
COUNCIL MEMBER POPE-LUDLAM EXCUSED
Council Member Pope-Ludlam left the Council meeting.
Reduction in Administrative Services - Item #7
Council Member Estrada made a motion, seconded by Council
Member Miller, and unanimously carried, to approve reduction in
Administrative Services as recommended by Parks, Recreation &
Community Services Department for a savings of $8,264.
Director Ramos explained that a reduction in administrative
services would result in one Typist Clerk II position being
frozen for four months, after retirement of the incumbent; and
the elimination of various materials, services and supplies.
City Administrator Clark explained to the public why a
majority of the layoffs appear to be in the General Employees'
Union. She pointed out that of the 1,175 City employees, 592 are
general employees. The general employees are the hardest hit in
layoffs because of the bumping-right process.
COUNCIL MEMBER POPE-LUDLAM RETURNED
Council Member Pope-Ludlam returned to the Council meeting
and took her place at the council table.
RECESS MEETING
At 3:03 p.m., Mayor Pro Tempore Minor declared a ten-minute
recess.
19
1/15/92
RECONVENE MEETING
At 3:11 p.m., the adjourned regular meeting reconvened in
the Council Chambers of City Hall, 300 North "D" Street, San
Bernardino, California.
ROLL CALL
Roll call was taken with the following being present: Mayor
Pro Tempore Minor; Council Members Reilly, Hernandez, Maudsley,
Minor, Miller; City Attorney Penman, City Clerk Krasney, City
Administrator Clark. Absent: Mayor Holcomb; Council Member
Estrada.
PUBLIC HEARING - BUDGET REVIEW
(2)
Public Services
A discussion took place regarding whether or not a reduction
in staffing would affect the graffiti removal program.
City Administrator Clark commended Manuel Moreno, Jr.,
Director of Public Services, for offering to assume the
responsibilities for the Garage Division at no additional
increase in salary.
Council Member Maudsley made a motion, seconded by Council
Member Hernandez, and unanimously carried, to approve the
recommended reductions for the Public Services Department. After
employee payoffs and other costs taken into consideration, the
actual savings are $199,644.
COUNCIL MEMBER ESTRADA RETURNED
Council Member Estrada returned to the Council meeting and
took her place at the council table.
Public Works Encrineerino
Council Member Maudsley made a motion, seconded by Council
Member Minor, to approve the recommended reductions in the Public
Works Department. After employee payoffs and other costs taken
into consideration, the actual savings are $197,595.
The motion carried by the following vote: Ayes:
Members Estrada, Reilly, Maudsley, Minor, Pope-Ludlam,
Nays: Council Member Hernandez. Absent: None.
Council
Miller.
Telecommunications
City Administrator Clark suggested that the Economic
Development Agency rent the studio facilities at no cost to the
City. She stated that the City -is paying $34,000 annually to
rent the facility.
20
1/15/92
Tim Steinhaus, Economic
stated that the proposal to
charge would not affect their
Development Agency Administrator,
rent the studio facility free of
cash flow.
Ci ty Administrator Clark requested to
Telecommunication Division's recommended reductions
to $34,000.
change the
from $24,500
Council Member Pope-Ludlam made a motion, seconded by
Council Member Miller, and unanimously carried, to substitute
the reduction to local origination production, and materials and
services and supplies for a total amount of $24,500 for free rent
from the Economic Development Agency. After employee payoffs and
other costs taken into consideration, the actual savings are
$34,000.
Risk Manaoement
Council Member Reilly made a motion, seconded by Council
Member Maudsley, to approve the recommended reductions in the
Risk Management Department.
Victor Lorch, Director of Risk Management, explained the
proposal to eliminate the Occupational Health Nurse and Risk
Management Specialist positions.
City Administrator Clark recommended that instead of
eliminating the Occupational Health Nurse position, to eliminate
the Safety Officer position and contract those services.
Mr. Lorch stated that the Safety Officer would be working in
the Water Department on a part time basis, two days per week for
three months.
Council Member Hernandez made a substitute motion, seconded
by Council Member Estrada, and unanimously carried, to retain the
Occupational Health Nurse position; that the Director of Risk
Management determine the savings generated by having the Water
Department pay part of the Safety Officer's salary; determine if
the services of the nurse can be shared by the Water Department;
eliminate the Risk Management Specialist position; and request
the Economic Development Agency to share in the cost for the
Occupational Health Nurse position.
RECESS MEETING
At 3:42 p.m., Mayor Pro Tempore Minor declared a ten-minute
recess.
RECONVENE MEETING
At 3:55 p.m., the adjourned regular meeting reconvened in
the Council Chambers of City Hall, 300 North "0" Street, San
Bernardino, California.
21
1/15/92
ROLL CALL
Roll call was taken with the following being present: Mayor
Pro Tempore Minor; Council Members Estrada, Reilly, Hernandez,
Maudsley, Minor, Pope-Ludlam, Miller; City Attorney Penman, City
Clerk Krasney, City Administrator Clark. Absent: Mayor Holcomb.
PUBLIC HEARING - BUDGET REVIEW
(2)
City Administrator Clark stated that the straw votes taken
on the proposed Police Department budget reductions at a previous
Council meeting totalled $2,783,513; and the actual votes taken
today, totalled $1,217,206. She stated that the recommended
department cuts for the Facilities Management, Fire, and Risk
Management Departments are pending.
Discussion ensued regarding a proposal that City employees,
some elected officials, and department heads take a five percent
across the board cut in salary.
Tim Steinhaus, Economic Development Agency Administrator,
explained that EOA could legally pay the maintenance and security
for the Carousel Mall, but at the present time, there isn't
enough money available in the Central City Project Area fund to
assume this responsibility on an annual basis.
Barbara Lindseth, Accounting Manager, Administrative
Services, Development Department, answered questions regarding
the increment payment schedule for the Central City Project Area.
Mrs. Lindseth stated that the largest increment is received in
December and April. However, these increments and the next five
years worth of increments have been considered for other
obligations.
ADJOURNMENT ( 3)
At 4:14 p.m., Council Member Pope-Ludlam made a motion,
seconded by Council Member Maudsley, and unanimously carried, to
adjourn to 5:30 p.m., Thursday, January 16, 1992 in the Council
Chambers of City Hall, 300 North "0" Street, San Bernardino,
California.
RACHEL KRASNEY
City Clerk
AI
By ,fL."',n " U~J
Diane i6hes, Deputy City Clerk
No. of Hours: 6
No. of Items: 3
22
1/15/92