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Home My WebLink About06-20-2000 Minutes MINUTES MAYOR AND COMMON COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO JOINT ADJOURNED REGULAR MEETING JUNE 20, 2000 ECONOMIC DEVELOPMENT AGENCY BOARD ROOM This is the time and place set for a joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino from the joint regular meeting held at 8 a.m., Monday, June 19, 2000, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. The joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission was called to order by Mayor Valles at 2:16 p.m., Tuesday, June 20, 2000, in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, California. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Valles; Council Members Estrada, Lien, Suarez, McCammack; Senior Assistant City Attorney Carlyle, City Clerk Clark, City Administrator Wilson. Absent: Council Members McGinnis, Schnetz, Anderson. BUDGET DELIBERATIONS - FISCAL YEAR 2000/01 - DISCUSS & TAKE POSSIBLE ACTION - PROPOSED CITY & ECONOMIC DEVELOPMENT AGENCY (EDA) BUDGETS (Discussed later in the meeting - page 3) (1) Caoital Improvement Prol!ram Michael Hays, Development Services Director, explained that the Capital Improvement Program (CIP) is a plan for expenditure and construction of public improvements for the next five years in order to provide the proper infrastructure, which is broken into six categories including General Buildings, Streets and Street Lights, Sewer, Storm Drains, Traffic Controls and Parks and Recreation. Ray Casey, City Engineer, summarized how the CIP was prepared, the rationale for the addition of new projects, and funding sources. Mr. Casey stated that the projected budget over the period of five years was $96 million, with just over $20 million projected for this coming fiscal year. A pie chart was used to indicate how the expenditures were broken down among the six areas. Some projects were carryovers 1 6/20/2000 from last year and some, like the Pavement Management Program, were new, ongoing programs requiring periodic assessment. COUNCIL MEMBERS SCHNETZ AND ANDERSON ARRIVED At 2:20 p.m., Council Members Schnetz and Anderson arrived at the Council meeting and took their places at the Council table. The Capital Improvement Program was discussed at length and concerns were addressed. Council Member Lien stated that it appeared as though the City projected more than it actually accomplished and felt the CIP would be a much better planning document if it included the historical analysis of which projects have been completed, which projects have not, how much money was allocated, and what was actually spent. City Administrator Wilson directed staff to develop a matrix that would identify the projects, the status, and funding sources, and to bring the information back to the Council at a luncheon workshop on July 10,2000. Barbara Pregmon, 29111 Sandlewood Place, Highland CA, requested support for Parks and Recreation so that more highly qualified people can be hired for the Children's After-School Program for Success (CAPS), an after-school program available free to students grades K through 6. Mary Ellen Bashaw, a volunteer religious education teacher and family ministry leader at Our Lady of the Rosary Cathedral located at 265 N. Arrowhead and a member of Inland Congregations United for Change (ICUC), urged the City to help fund after school homework centers and interactive cable classrooms. She stated that this would not only develop the academic skills of the children, but would also equip and empower parents with the tools and skills necessary to assist and encourage their children to succeed in school. Barbara Pachon, Director of Finance, distributed a summary analysis dated June 16, 2000, which was a breakdown of the changes in the budget by department, and was prepared at the Council's request. Council Member Lien thanked Ms. Pachon for the summary analysis and stated that she would like to see it made a part of the final budget document. The budget deliberations continued later in the meeting (see page 3). 2 6/20/2000 SEMI-ANNUAL UPDATE OF CITY'S GOALS & ACTION PLANS (Continued from June 13, 2000) (Discussed later in the meeting - page 4) (2) Council Member Lien encouraged the allocation of some monies to develop a formalized tracking process for citizen complaints. Janis Ingels, Director of Management Information Services, stated that the City of San Clemente offered to donate their software and MIS planned to look into it. She commented that software packages of this type range from $25,000 to $50,000. City Administrator Wilson stated that if MIS was unsuccessful in securing the software, they would come back to Council with a request to appropriate funds for a different system. Mayor Valles clarified that the purpose of the City's Goals and Action Plan was to provide the Council with a semi-annual update of departmental goals and accomplishments during the fiscal year. RECESS At 3:58 p.m., Mayor Valles declared a five-minute recess. RECONVENE MEETING At 4:14 p.m., Mayor Valles reconvened the joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Valles; Council Members Estrada, Lien, Schnetz, Suarez, Anderson, McCammack; Senior Assistant City Attorney Carlyle, City Clerk Clark, City Administrator Wilson. Absent: Council Member McGinnis. BUDGET DELIBERATIONS - FISCAL YEAR 2000/01 - DISCUSS & TAKE POSSIBLE ACTION - PROPOSED CITY AND ECONOMIC DEVELOPMENT AGENCY (EDA) BUDGETS (1) Mayor Valles asked the Council if they would consider approving the budget in concept. Council Member Estrada suggested that $2.2 million be added to the reserve, $200,000 be set aside for a "Project Coordinator" position in the Mayor's office to coordinate the City's major projects, and $95,100 be placed in a contingency fund for miscellaneous expenses. 3 6/20/2000 Barbara Pachon stated that if the amount budgeted to go into the reserve is reduced to $1 million, and $2.2 million is added to the reserve for FY 2000-2001 the , total reserve would be $6,327,400 by June 30, 2001, $200,000 will be set aside for a project coordinator and $95,100 placed in a contingency fund for miscellaneous expenses. Mayor Valles suggested allocating $50,000 for after school programs. Council Member Estrada made a motion, seconded by Council Member Anderson, and unanimously carried, to approve in concept the FY 2000-2001 budget and reduce to $1 million the amount going to reserve which results in having $2.2 million in reserve for FY 2000-2001 and by June 30, 2001 the total reserve will be $6,327,400; that $200,000 be set aside for hiring of a Project Coordinator in the Mayor's Office; $95,100 in a contingency fund for miscellaneous expenses; and $50,000 for an after school program; and that the adoption of the final budget be continued to July 10, 2000. SEMI-ANNUAL UPDATE OF CITY'S GOALS AND ACTION PLANS (Continued from June 13, 2000) (Discussed earlier in the meeting - page 3) (2) Council Member Anderson made a motion. seconded by Council Member McCammack, and unanimously carried, that the May 2000 Action Plan Update be received and filed. A request was made to carryover the Economic Development Agency budget to the meeting of June 27, 2000, and that concerns regarding Cinema Theater security and the parking structure agreement be addressed at that time. ADJOURNMENT (3) At 4:56 p.m., the joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission was adjourned to 4 p.m., Tuesday, June 27, 2000, in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, California. RACHEL G. CLARK, CMC City Clerk B~<~~~/ Linda Sutherland Deputy City Clerk No. of Items: 3 No. of Hours: 2.7 4 6/20/2000