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HomeMy WebLinkAbout06-13-2000 Minutes MINUTES MAYOR AND COMMON COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO JOINT ADJOURNED REGULAR MEETING JUNE 13, 2000 ECONOMIC DEVELOPMENT AGENCY BOARD ROOM This is the time and place set for a joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino from the joint adjourned regular meeting held at 4:10 p.m., Thursday, June 8, 2000, in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, California. The joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission was called to order by Mayor Valles at 4: 16 p.m., Tuesday, June 13, 2000, in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, California. ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Valles; Council Members Estrada, Lien, McGinnis, Schnetz, Suarez, Anderson, McCammack; Senior Assistant City Attorney Carlyle, City Clerk Clark, City Administrator Wilson. Absent: None. Mayor Valles announced that she had just spoken with Senator Brulte and that it was very important for staff to write to the governor to make sure he approves the $750,000 that the City requested for a new children's park; $500,000 for an international cultural center; and $120,000 for the seismic retrofit of the five-level parking structure. BUDGET DELIBERATIONS - FISCAL YEAR 2000/01 - DISCUSS & TAKE POSSIBLE ACTION - PROPOSED CITY & ECONOMIC DEVELOPMENT AGENCY (EDA) BUDGETS (Continued from June 7,2000) (1) Fred Wilson, City Administrator noted that this was the second of the four scheduled budget meetings. He advised that staff would provide an update on the General Fund, review other funds, and report back on some of the action items discussed during the last meeting. Staff distributed a handout titled "Budget Workshop" dated June 13,2000. 1 6/13/2000 Barbara Pachon, Director of Finance, reviewed page A (Estimated Revenues and Expenditures, Fiscal Year 2000-2001, General Fund) of said handout, noting that the first column was an itemization of the information presented at the last meeting. She noted that the change shown under Other Taxes ($849,200) was due to the change in Edison's billing system. Since the last meeting, Edison had advised the City that they would pay everything this fiscal year, which would then impact next fiscal year; however, they will spread out the deduction over the next seven months. Since it was originally thought that Edison's new billing system would affect this year also, page A shows $675,000 added back into the estimated beginning fund balance and a deduction of the $849,200 from next fiscal year's revenues, resulting in a reduction to the budget excess of $174,200. This reduces the budget excess from $776,100 to $601,900. Ms. Pachon indicated that she had not estimated as high a reduction in revenue as Edison now indicated it would be, as a result of this billing change. City Administrator Wilson provided an overview of some of the other funds, as follows: 1) an additional $40,000 had been added to the Library Fund for additional books and electronic media; 2) the Cemetery Fund deficit is projected to increase by $46,000; 3) additional kennels have been budgeted in the Animal Control Fund to meet state mandates; 4) the Baseball Stadium Fund has a projected deficit of $726,900 due to an increase in utility and maintenance costs and a decrease in revenue due to parking lot rental policy revision; however, with a transfer increase of $94,200 [for a total of $294,200] the deficit will remain constant; 5) the Refuse Fund has a projected deficit of $1. 9 million due in part to rising fleet maintenance and fuel costs. Lynn Merrill, Director of Public Services, noted that one of the reasons for the high deficit in the Refuse Fund is because of high wear and tear on the trucks which is necessitating acceleration of replacement. Discussion ensued regarding the cost of using an automated system versus the old-fashioned way of workers lifting and dumping, as well as the cost of contracting out for refuse services versus an in-house operation. It was noted that the City has begun to replace refuse vehicles by incorporating aggressive warranties in the specifications. PUBLIC COMMENTS Mayor Valles noted that several speaker slips had been submitted and she would take their comments at this time. The following individuals spoke regarding the needs of the city's young people relative to education and in light of the new retention laws. They urged the City to 2 6/13/2000 become a partner in the development of programs to address these needs, especially in the areas of tutoring and the use of cable television. Pastor Woody Hall, Lutheran Church of Our Savior, on behalf of ICUC; Reverend Kendall Baker, First Congregational Church of Christ; Mrs. Genevieve Gutierrez, a retired teacher working at Our Lady of Fatima. Mayor Valles assured the speakers that she and the Council are committed to helping children in the after school programs and had already been in contact with the County regarding this matter. She advised that there are also other organizations and monies which can be targeted for this very worthy cause. BUDGET DELIBERATIONS - FISCAL YEAR 2000/01 - DISCUSS & TAKE POSSIBLE ACTION - PROPOSED CITY & ECONOMIC DEVELOPMENT AGENCY (EDA) BUDGETS (Continued from June 7, 2000) (1) At this time, the budget discussion continued with further review of the handout distributed earlier in the meeting. Police Hirinl! and Related Costs Wayne Harp, Assistant Chief of Police, reviewed the memo relative to police staffing and associated costs, stating that they anticipate the addition of nine sworn positions. In response to Council inquiry relative to what needs to be done to make San Bernardino basically crime free, he noted that Chief Lee Dean believes that San Bernardino could reduce its crime by 50 percent if we had 50 additional officers. He noted, however, that the expense for this would be prohibitive. Also discussed was the parolee population in San Bernardino and how it relates to the crime factor. Chief Harp stated that it is very difficult to ascertain specific information and statistics; however, the department has one officer assigned full-time to tracking parolees. Also discussed was the problem of those inmates transferred to Patton State Hospital and the problems associated with this practice. Multi-suedes Habitat Conservation Plan Valerie Ross, Principal Planner, Development Services Department, reviewed the request from the County of San Bernardino for a Multi-species Habitat Conservation Plan Cost-share. She stated that the City has agreed to participate with the County, and the County is requesting that participating cities share in the funding. She noted that the City's share would be $22,000 per year. 3 6/13/2000 Discussion ensued regarding this matter. Council Member Lien pointed out that this is the most cost effective way to deal with Environmental Protection Agency laws, and voiced her support of the plan. It was noted that this program would also save the developers money, as they will not have to conduct their own studies and come up with their own mitigation plans. Other Items City Administrator Wilson reviewed and discussed the following proposed budget programs/expenses with the Council: 1. Potential Contract Infrastructure Repair and Maintenance Locations for 2000/2001, which included tree trimming, concrete repairs, and street maintenance/repairs; 2. The 50-50 Program for Sewer Lateral and Sidewalk/Driveway Repairs; 3. City Yard Capital Improvements, including expansion and remodeling of the restrooms and locker room and the re-roofing and renovation of siding on existing Yard buildings. 4. Council Office Staffing - the addition of an Administrative Analyst I position in the Council Office. Annie Ramos, Director of Parks, Recreation and Community Services, advised that the voters had voted in a Park Bond Act in March 2000, the first one since 1988. She noted that with the new park bond and the per capita allowance that the City is entitled to, it amounts to approximately $2.2 million. She advised that she is currently compiling a list of projects for the Council's review/input. She added that the $2 million would not be released until July 1, 2001, which would allow the City plenty of time to prepare and prioritize its projects. Mr. Wilson advised that the Mayor is still considering the proposal to hire a Major Projects Coordinator/Director, who would work out of the Mayor's Office. Council Member Lien stated that she was concerned with the lack of a data base for tracking complaints and repairs, as well as a method for tracking Capital Improvement Projects insofar as what has been targeted and what has been completed. COUNCIL MEMBER McGINNIS EXCUSED At 5:54 p.m., Council Member McGinnis left the Council meeting. 4 6/13/2000 Council Member Estrada stated that she was still interested in reimbursing the Economic Development Agency or reducing the amount they are paying for City obligations. Council Member Lien requested a listing of items already added into the budget that are new expenditures. Recommended Adiustments to FY 2000-2001 Budl!et City Administrator Wilson distributed and reviewed with the Council a memorandum dated June 13, 2000, regarding Recommended Adjustments to FY 2000- 2001 Budget. The memo contained two new items which had not been previously discussed--a cat room floor repair in Animal Control and the retrofit of various restroom facilities in order to be in compliance with the Americans with Disabilities Act. Discussion ensued regarding Animal Control issues and the possibility of some type of partnership with the Humane Society, which could possibly include the building of a whole new facility. Jon Cicirelli, Director of Animal Control, pointed out that the Humane Society is wanting to build a facility of their own--they are not necessarily wanting to go into a joint venture with the City--and they are seeking some kind of a deal on the land so that they can stay in the city and provide their services. He noted that they provide a different type of service than what the City provides--they are not involved in picking up and kenneling animals. However, it could be in the City's interest to broach the subject of a joint venture to them. SEMI-ANNUAL UPDATE - CITY'S GOALS & ACTION PLAN (Continued from June 7,2000) (2) It was the consensus of the Mayor and Council that this matter be continued to the budget meeting scheduled for 2:00 p.m., Tuesday, June 20,2000, in the Economic Development Agency Board Room. 5 6/13/2000 ADJOURNMENT (3) At 6:20 p.m., the meeting was adjourned. The next joint regular meeting of the Mayor and Common Council and Community Development Commission will be held at 8:00 a.m., Monday, June 19, 2000, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. RACHEL G. CLARK City Clerk By LJ- ~. ~J Linda E. Hartzel Deputy City Clerk No. of Items: 3 No. of Hours: 2 6 6/13/2000