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HomeMy WebLinkAbout06-25-1990 Minutes City of San Bernardino, California June 25, 1990 This is the time and place set for an Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino at their Regular Meeting held at 8:38 a.m., Monday, June 18, 1990, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. The City Clerk has caused to be posted the order of adjournment of said meeting held on June 18, 1990, and has on file in the office of the City Clerk an affidavit of said posting together with a copy of said order which was posted at 11:00 a.m., Tuesday, June 19, 1990, on the door of the place at which said meeting was held. The Adjourned Regular Meeting of Council of the City of San Bernardino Mayor Holcomb at 9:00 a.m., Monday, June Chambers of City Hall, 300 North "D" California. the Mayor and Common was called to order by 25, 1990, in the Council Street, San Bernardino, ROLL CALL Roll call was taken by City Clerk Clark with the following being present: Mayor Holcomb; Council Members Estrada, Reilly, Flores, Minor; City Attorney Penman, City Clerk Clark, City Administrator Julian. Absent: Council Members Maudsley, Miller, pope-Ludlam. INVOCATION The invocation was given by Phil Arvizo, Executive Assistant to the Council. PLEDGE OF ALLEGIANCE The pledge of allegiance was led by Council Member Minor. COUNCIL MEMBER MILLER ARRIVED Council Member Miller arrived at the Council Meeting and took her place at the council table. PUBLIC COMMENTS - EMINENT DOMAIN REDEVELOPMENT PROJECT Mayor Holcomb spoke regarding who have been told that their homes a result of the eminent domain PROCEEDINGS - NORTON concerns of are going to proceedings City residents be condemned as of the Norton 1 6/25/90 Redevelopment Project. He suggested removal of the domain for single family homes within the project area that the newspaper reporter for the Sun make announcement of his suggestion in an attempt to calm fears of City residents. power of and asked a public some of the ( 1) MC-733 - AN ORDINANCE OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO APPROVING AND ADOPTING A REDEVELOPMENT PLAN FOR THE MT. VERNON CORRIDOR REDEVELOPMENT PROJECT AREA AS THE OFFICIAL REDEVELOPMENT PLAN FOR SAID PROJECT AREA. FINAL (2) City Clerk Clark read the title of the ordinance. Council Member Minor made a motion, seconded by Council Member Flores and unanimously carried, that further reading of the ordinance be waived and said ordinance be adopted. Ordinance MC-733 was adopted by the following vote: Ayes: Council Members Estrada, Reilly, Flores, Minor, Miller. Noes: None. Absent: Council Members Maudsley, Pope-Ludlam. COUNCIL MEMBER POPE-LUDLAM ARRIVED Council Member pope-Ludlam arrived at the Council Meeting and took her place at the council table. READING OF RESOLUTIONS City Clerk Clark read the titles of all the resolutions on the Council agenda. RES. 90-252 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENTS NO. 60 AND 61 OF LOCAL AGENCY FEDERAL-AID SAFETY IMPROVEMENT PROJECTS, BETWEEN SAID CITY AND THE STATE OF CALIFORNIA, ACTING BY AND THROUGH ITS DEPARTMENT OF TRANSPORTATION. (Modification of traffic signals on "E" Street, from 6th Street to 10th Street; and 9th Street, from "H" Street to Sierra Way) (4) COUNCIL MEMBER ESTRADA EXCUSED Council Member Estrada left the Council Meeting. Council Member Reilly made a motion, seconded by Council Member Flores and unanimously carried, that further reading of the resolution be waived and that said resolution be adopted. Ayes: Miller. Maudsley. Resolution No. 90-252 was adopted by the following vote: Council Members Reilly, Flores, Minor, Pope-Ludlam, Noes: None. Absent: Council Members Estrada, 2 6/25/90 RES. 90-253 - RESOLUTION OF THE CITY OF SAN BERNARDINO REVISING SECTION 1 OF RESOLUTION 90-2 RELATING TO THE AMOUNT OF AN INFRASTRUCTURE FEE TO BE LEVIED FOR RIGHT- OF-WAY IMPROVEMENTS AND PUBLIC IMPROVEMENTS. (Verdemont Area) (5) Council Member Minor made a motion, seconded by Council Member Reilly and unanimously carried, that further reading of the resolution be waived and that said resolution be adopted. Ayes: Miller. Maudsley. Resolution No. 90-253 was adopted by the following vote: Council Members Reilly, Flores, Minor, Pope-Ludlam, Noes: None. Absent: Council Members Estrada, COUNCIL MEMBER ESTRADA RETURNED Council Member Estrada returned to the Council Meeting and took her place at the council table. CHANGE ORDER NO. ONE - EXTENSION OF CONTRACT - SECURITY PATROL - HIGHLAND AND ARDEN AREA - ASSESSMENT DISTRICT NO. 990 - BLANKET SECURITY - CONTINUED FROM JUNE 18, 1990 This is the time and place continued to for approval of Change Order No. One to extend the term of the contract for one year with Blanket Security for security patrol services in the Highland and Arden area within Assessment District No. 990. (3 ) In a memorandum dated June 4, 1990, Roger G. Hardgrave, Director of Public Works/City Engineer, stated that Parker Protective Services and Investments Corp dba Blanket Security was awarded a contract on March 21, 1990, to perform security services within the boundaries of Assessment District No. 990, in the Highland and Arden area. Change Order No. One extends the term of the contract from July 1, 1990 through June 30, 1991. The total estimated contract price for the extended period, based upon the bid unit price of $15.41 plus incidental costs is $45,397.20. City Attorney Penman advised the Mayor and Council that staff is preparing an amendment to the agreement. He stated however, that further discussion on this matter can be held in closed session. (See page 6 for action taken on this matter). RECESS MEETING At 9:05 a.m., the Mayor and Development Commission recessed following: Common Council and Community to closed session for the (7 ) 3 6/25/90 a. to give instruction to the City's/Commission's negotiator on the purchase of property pursuant to Government Code Section 54956.8. The real property which the negotiations concern is generally located at 2nd and "D" Street; b. to consider personnel matters pursuant to Government Code Section 54957; c. to meet relations 54957.6; with designated representatives regarding labor matters pursuant to Government Code Section d. to confer with the Chief of Police on matters posing a threat to the security of public buildings or a threat to the public's right of access to public services or public facilities pursuant to Government Code Section 54957; e. to confer with the attorney regarding pending litigation pursuant to Government Code Section 54956.9(b)(I), as there is significant exposure to litigation; f. to confer with the attorney regarding pending litigation pursuant to Government Code Section 54956.9(c), so that Council/Commission may decide whether to initiate litigation; g. to confer with which has been party pursuant follows: the attorney regarding pending litigation initiated formally to which the City is a to Government Code Section 54956.9 (a) as Citv of San Bernardino vs. San Bernardino Baseball Club. Inc.- San Bernardino Superior Court Case No. 239193; Stubblefield Construction Companv. et al vs. Citv of San Bernardino. et al San Bernardino Superior Court Case No. 232998; San Bernardino Superior Court Case No. 252058; Sock Dawson. et al vs. Citv of San Bernardino. et al - United States District Court Case No. SA 88-461 AHS (RWRx); Revnolds vs. Citv of San Bernardino - San Bernardino Superior Court Case No. 248752; Dudlev Brewster. et al vs. Southern Pacific Railroad. et al - San Bernardino Superior Court Case No. 250425; C. F . B. Investments. Ltd. vs. Ci tv of San Bernardino - United States District Court - Case No. SA CV89-862 JSC (RWRx); 4 6/25/90 Southern Pacific Transportation Company. et al vs. City of San Bernardino - San Francisco Superior Court Case No. 877359; Valenzuela vs. City of San Bernardino - San Bernardino Superior Court Case No. 242137; City of Redlands vs. Inland Vallev Development Aoencv. et al - San Bernardino Superior Court Case No. 255222; Dolores Wilson vs. City of San Bernardino Superior Court Case No. 252224. San Bernardino Ci tv of San Bernardino vs. San Bernardino Vallev Water Conservation District - San Bernardino Superior Court Case No. 231454; City of San Bernardino vs. Henry Voss. et al - San Bernardino Superior Court Case No. 256105; Haslam vs. City of San Bernardino. et al Superior Court Case No. 250949; San Bernardino Brooks vs. Police Officer Cpl. Hall. at al District Court Case No. 90-0331R (CM); United States Western Empire Industries. Inc. vs. Citv of San Bernardino. et al - San Bernardino Superior Court Case No. 255130; City of San Bernardino vs. Simchowitz Corporation Court Case No. 255534. - Superior CLOSED SESSION At 9:05 a.m., Mayor Holcomb called the closed session to order in the conference room of the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following being present: Mayor Holcomb; Council Members Estrada, Reilly, Flores, Minor, Pope- Ludlam, Miller; City Attorney Penman. Absent: Council Member Maudsley; City Clerk Clark, City Administrator Julian. SR. Sr. session. ASSISTANT CITY ATTORNEY BARLOW ARRIVED Assistant City Attorney Barlow arrived at the closed SENIOR PROJECT MANAGER GARY WAGONER ARRIVED Senior project Manager, Redevelopment Agency, Gary Wagoner arrived at the closed session. EXECUTIVE Executive arrived at the DIRECTOR OF REDEVELOPMENT AGENCY TEMPLE ARRIVED Director of Redevelopment Agency Bob Temple closed session. 5 6/25/90 ADJOURN CLOSED SESSION At 9:30 a.m., the closed session adjourned to the Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino. RECONVENE MEETING At 9:30 a.m., Mayor Holcomb called the Adjourned Regular Meeting to order in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following being present: Holcomb; Council Members Estrada, Reilly, Flores, Minor, Ludlam, Miller; City Attorney Penman, City Clerk Clark, Administrator Julian. Absent: Council Member Maudsley. Mayor Pope- City APPOINTMENT OF SHAUNA CLARK TO CITY ADMINISTRATOR POSITION Mayor Holcomb announced that in closed session the Council unanimously voted to appoint Shauna Clark to the position of City Administrator effective July 1, 1990. ACQUISITION OF REAL PROPERTY - 2ND AND "D" STREET Mayor Holcomb announced that in closed session the Council unanimously voted to authorize and approve Requests for Proposals for the purchase of property located at 2nd and "D" Streets. This property is being acquired by the Redevelopment Agency from the Water Department. The Requests for Proposals specify all proposals be received by 4:00 p.m., Wednesday, July 27, 1990. (7a) CHANGE ORDER NO. ONE - EXTENSION OF CONTRACT - ONE YEAR PERIOD - SECURITY PATROL - ASSESSMENT DISTRICT NO. 990 HIGHLAND AND ARDEN AREA - BLANKET SECURITY - DISCUSSED EARLIER IN CLOSED SESSION SEE PAGE 3 City Attorney Penman explained why the proposed the agreement is not ready for Council's approval. that the matter be continued. amendment to He requested ( 3) Council Member Minor made a motion, seconded by Council Member Estrada and unanimously carried, that Change Order No. One to the contract with Blanket Security be continued to 7:00 p.m., Wednesday, June 27, 1990, at the Sturges Auditorium, 798 "E" Street, San Bernardino, California, to allow time for the City Attorney to prepare the necessary documents. 6 6/25/90 EMERGENCY ITEM RESOLUTION ACCEPTING A CORPORATION GRANT DEED FROM SAN GORGONIO LAND COMPANY FOR A 15 ACRE PARCEL NORTHEAST CORNER ORANGE SHOW ROAD AND ARROWHEAD AVENUE City Administrator Julian stated that the request from Bernard C. Kersey, General Manager, Water Department, for acceptance of a corporation grant deed from San Gorgonio Land Company for the purchase of a fifteen acre parcel located on the northeast corner of Orange Show Road and Arrowhead Avenue was received too late to be placed on the Council agenda. He requested that the Mayor and Council consider this matter as an emergency item. (Emergency Item) City Attorney Penman advised the Council that a 2/3 vote is required as this matter arose subsequent to the posting of the Council agenda and explained the facts which delayed the matter. In a memorandum dated June 22, 1990, Bernard C. Kersey, General Manager of the Water Department, stated that the purpose of the purchase of the fifteen acre parcel is to relocate the Water Department yards now located at 2nd and "D" Streets to the northeast corner of Orange Show Road and Arrowhead Avenue. The new location will serve the Water Department for many years, and centralizes the water field operations adjacent to the wastewater treatment plant. By having the two facilities adjacent to each other, the duplication of fueling and inventory services will be avoided. City Administrator Julian explained that the lots located southerly of Orange Show Road are now owned by the Water Department. With the acquisition of the fifteen acre parcel on the northeast corner of Orange Show Road and Arrowhead Avenue, the Water Department will be contiguous with the sewer treatment plant located 299 Bloodbank Road. RES. 90-254 - A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACCEPTING A CORPORATION GRANT DEED FROM SAN GORGONIO LAND COMPANY, A CALIFORNIA CORPORATION, FOR A 15~ ACRE PARCEL LOCATED AT THE NORTHEAST CORNER OF ORANGE SHOW ROAD AND ARROWHEAD AVENUE. (Emergency Item) City Clerk Clark read the title of the resolution. Berney Kersey, General answered questions regarding processed. Manager of the Water Department, the location where dirty soils are Council Member Estrada made a motion, seconded by Council Member Flores and unanimously carried, that a vote be taken on the matter that has arisen subsequent to the posting of the Council agenda. The subject of the matter is acceptance of grant 7 6/25/90 deed from San Gorgonio Land Company for property located at Orange Show Road and Arrowhead Avenue; and that further reading of the resolution be waived and that said resolution be adopted. Resolution Ayes: Council Ludlam, Miller. No. 90-254 was adopted by the following vote: Members Estrada, Reilly, Flores, Minor, Pope- Noes: None. Absent: Council Member Maudsley. RECESS MEETING At 9:40 a.m., the Adjourned Regular Meeting of the Mayor and Common Council recessed to the budget hearings in the Management Information Center (MIC) Sixth Floor, City Hall, 300 North "D" Street, San Bernardino, California. RECONVENED MEETING At 9:59 a.m., Mayor Holcomb called the Adjourned Regular Meeting to order in the Management Information Center (MIC), Sixth Floor, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following being present: Mayor Holcomb; Council Members Estrada, Reilly, Flores, Minor, Miller; Sr. Assistant City Attorney Barlow, City Clerk Clark, City Administrator Julian. Absent: Council Members Maudsley, Pope- Ludlam. 1990-91 BUDGET DISCUSSIONS This is the time and place set for discussion regarding the 1990-91 Budget. (6) Mt. Shadows Cable Franchise City Administrator Julian stated that Mt. Shadows franchise has not paid their franchise dues. Sr. Assistant Attorney's Office is remedy the situation. City Attorney Barlow stated that the aware of the problem and haS taken steps to A discussion ensued regarding the amount of interest that can be imposed on late franchise payments to the City. Sr. Assistant City Attorney Barlow answered questions, stating that 10% in interest can be collected on a judgement. Dean Gray, questions regarding franchise. Director of Telecommunications, answered the franchise fee for the Mt. Shadows Cable 8 6/25/90 Andy Green, Director of Finance, stated that the City conducted an audit of the Mt. Shadows Cable franchise. The audit revealed a discrepancy of $16,000 in payments. A claim was submitted to Mt. Shadows but a reply has not been received. Telephone Support City Administrator Julian explained that the telephone charges outlined on pages 621, 622, and 623 in the 1990-91 Budget, are charged back to each operating City department. James Services, questions library. Robbins, Deputy City Administrator/Administrative explained the new telephone system and answered regarding the switch-over of the phone system in the The Director of Telecommunications answered questions regarding the duties of his clerical staff. He stated that one of his clerial employees will be placed at the desk in the main lobby when the reception desk is in full swing. COUNCIL MEMBER POPE-LUDLAM RETURNED. At 10:15 a.m., Council Member Pope-Ludlam returned to the Council Meeting and took her place at the council table. NON-DEPARTMENTAL COSTS City Administrator Julian explained the non-departmental costs outlined on page 200 of the 1990-91 Budget. Finance Director Andy Green answered questions regarding funding of the arts/civic and cultural promotional programs. City Treasurer Craig Graves stated that Account 53662, Promotional and Assistance, has $120,000 in funds available for arts/cultural programs subject to approval by the Ways and Means Committee and the Fine Arts Commission. City Administrator Julian explained how the balance of the $300,000 in funds for arts/civic and cultural activities is distributed in various accounts in the 1990-91 Budget. Special projects Account City Administrator Julian answered questions regarding the intended use of the Special Projects Account. He stated that the purpose of this account is to provide funds for the Mayor and Council to participate in various types of activities or surveys throughout the course of the year. Visitors/Convention Bureau Andy Green stated that the Convention Visitors Bureau line item has been changed. He explained that funds in the amount of $100,000 have been reserved for the extra payroll that occurs approximately every twelve years. 9 6/25/90 The Mayor and Council discussed the disbursement of revenues for the Visitors Convention Bureau. Citv's Assistance for Various Activities City Administrator Julian suggested that the costs of activities requiring the use of police protection services, barricading of streets, or other public services be taken under consideration at the time of establishing the fees for each particular activity. Victim Su~port Prooram City Administrator Julian stated that this year the Police Department has budgeted for the Victim Support Program. He stated, however, that this program could be funded by CDBG monies, thus freeing up approximately $50,000 in the General Fund. WE-TIP City Administrator Julian explained the WE-TIP program. He stated that WE-TIP has a very good funding campaign with every Police agency in Southern California and suggested that the Mayor and Council consider scaling back on funding this activity in order to save General Fund monies. Citv Audits Finance Director Andy Green pointed out a correction on page 205, Account 53755, City Audits. He stated that approved 1990- 91 budgeted amount should be $49,500. Finance Director Green answered questions regarding auditing services performed by the City. Medicare Benefits Finance Director Green answered questions regarding why medicare benefits were disbursed in fiscal year 1988-89 and not for fiscal years 1989-90 and 1990-91. Finoerprintino Fees A discussion ensued regarding increasing fingerprinting fees. Sr. Assistant City Attorney Barlow answered questions, stating that the highest fee that local government can charged for fingerprinting services is $3.00. Repair Vandalism City Administrator Julian explained that this account is used for every department in the City. He stated that the actual costs are much higher than what is shown in the budget. 10 6/25/90 Appropriated Reserve Finance Director Andy Green explained why the Appropriated Reserve Account has a budgeted amount of $50,000. A discussion ensued regarding the effects of the general economy on the City's budget. Expenditure Summarv - primarv Funds 1990-91 City Administrator Julian referred to page B-2 of the 1990- 91 Budget and explained how bond proceeds will be used to offet equipment costs. He cautioned however, that funds are very limited and that the Mayor and Council should only approve those additional costs which appear in the 1990-91 Budget. City Administrator Julian explained how 20% set aside CDBG funds could be used to finance the Code Enforcement Program. He stated that by using these CDBG funds, several thousand dollars in savings can be realized in the General Fund. COUNCIL MEMBER MILLER EXCUSED Council Member Miller left the Council Meeting. City Administrator Julian explained how bond proceeds could be used to bring about a salary savings in the General Fund. PARK EXTENSION FUNDS Martin Romeo, Internal questions regarding the Park ward. Auditor/Budget Officer, answered Extension Funds allocated for each A discussion ensued regarding park extension funds being used for specific purposes. Mr. Romeo answered Extension Funds being used place of CDBG funds. questions regarding Third Ward Park to fund the Third Street monument in A discussion ensued regarding the creating a separate line item in the disbursements of funds for Seccombe Lake general feeling of the Council that First funds should not be used for Seccombe Lake regional park serving all wards in the City. Finance Department budget to monitor Park. It was the Ward Park Extension Park, as this is a SEWER LINE REPLACEMENT Andy Green, Finance Director, answered available funds for sewer line replacement. questions regarding Mayor Holcomb explained that there is approximately $800,000 in surcharges from East Highland State Development that the Water Department is managing that should be used for sewer line replacement in the City. 11 6/25/90 MAYOR HOLCOMB EXCUSED At 11:05 a.m., Mayor Holcomb Council Member pope-Ludlam assumed Tempore. left the the Council Meeting. duties of Mayor Pro ADJOURNMENT At 11:10 a.m. Council Member Estrada made a motion, seconded by Council Member Pope-Ludlam and unanimously carried, that the meeting be adjourned to 7:00 p.m., Wednesday, June 27, 1990, at the Sturges Auditorium, 798 North "E" Street, San Bernardino, California. (8) *Note: The remalnlng Council Members and department heads remained in a workshop format until 11:30 a.m.. The items discussed included: Park and Recreation's Master Plan, computer equipment for the Public Works/City Engineer Department, and repairs to the Boys/Girls Club Community Center. COUNCIL MEMBER ESTRADA AND MAYOR PRO TEMPORE POPE- LUDLAM EXCUSED Council Member Estrada and Mayor Pro Tempore pope-Ludlam left the Council Meeting. SHAUNA CLARK City Clerk by No. of Items: 9 No. of Hours: 3 hrs. 12 6/25/90